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EHRAC - ACTION ITEM: (1) Review EHRAC’s Current Ad Hoc Subcommittees as of the July 22, 2025, Regular Meeting; (2) Dissolve Existing Ad Hoc Subcommittees Whose Objectives Have Been Met; (3) Fill Vacant Positions and/or Make Adjustments To Existing Ad Hoc Subcommittees, As Deemed Appropriate; and (4) In Accordance With The July 2025 Biannual Report and/or 2025-2026 Public Events Report, Form New Ad Hoc Subcommittees and Appoint Members Thereto.
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Meeting Date: August 19, 2025
Contact Person/Dept: Michelle Hamilton/ Human Resources Department
Phone Number: 310-253-5640
Fiscal Impact: Yes [] No [X] General Fund: Yes [] No [X]
Public Hearing: [] Action Item: [X] Attachments: [X]
Public Notification: (E-Mail) Meetings and Agendas- City Council (08/15/2025); (E-Mail) Meetings and Agendas- Equity & Human Relations Advisory Committee (08/15/2025); (E-Mail) All City Staff (08/15/2025)
Department Approval: Dana Anderson, Human Resources Director (08/13/2025)
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RECOMMENDATION
Staff recommends that the Equity and Human Relations Advisory Committee (EHRAC); (1) review EHRAC’s current Ad Hoc Subcommittees as of the July 22, 2025, Regular Meeting; (2) dissolve existing ad hoc subcommittees whose objectives have been met; (3) fill vacant positions and/or make adjustments to existing ad hoc subcommittees, as deemed appropriate; and (4) in accordance with the July 2025 Biannual Report and/or 2025-2026 Public Events Report, form new ad hoc subcommittees and appoint members thereto.
BACKGROUND
Per the EHRAC By-laws (see section IV. A), the Committee may form Ad Hoc subcommittees to meet and discuss special activities, events, and topics on an as needed basis. There are important differences between a “standing committee” and an “ad hoc committee” under the Ralph M. Brown Act (Brown Act). Standing committees are required to comply with the provisions of the Brown Act (including public notification and public participation). Standing committees require staffing. Ad hoc subcommittees, on the other hand, are not subject to those requirements. Additionally, as provided in the Brown Act, a standing committee has a continuing subject matter jurisdiction, or a meeting schedule fixed by charter, ordinance, resolution, or formal action of a legislative body. An “ad hoc” subcommittee serves only a limited or single purpose, and it is dissolved when the specific task is completed. Ad hoc subcommittees are limited to less than a quorum, which, for the EHRAC, is up to four (4) members. Under the Brown Act and consistent with past practice, once an ad hoc subcommittee’s project has been completed, the Committee should make a motion to dissolve such Ad Hoc subcommittee.
DISCUSSION
Discussion of the status of current Ad Hoc Subcommittees (Attachment 1) while addressing the need to dissolve, modify and/or create ad hoc subcommittees in accordance with the July 2025 Biannual Report and/or 2025-2026 Public Events Report. Staff recommends that EHRAC consider the following:
Dissolution of the following:
• Any Ad Hoc Subcommittee whose objectives have been met.
Fill vacancies and/or make adjustments on the following as deemed appropriate:
• Soccer prohibition Signage AD Hoc Subcommittee (1 Vacancy);
• Youth Advisory Board Ad Hoc Subcommittee (1 Vacancy); and
• Any other Ad Hoc Subcommittee as deemed necessary.
Creation of Ad Hoc subcommittee/s based on events/ projects contained within the following:
• 2025/2026 Equity and Human Relations Award Ad Hoc Subcommittee.
FISCAL ANALYSIS
There are no costs associated with this item.
ATTACHMENTS
1. 2025-08-19_ATT1_Current Ad Hoc Subcommittees as of July 22, 2025.
MOTION
That the Equity and Human Relations Advisory Committee:
(1) Review and discuss current list of Ad Hoc Subcommittees;
(2) If so desired, dissolve existing Ad Hoc Subcommittees whose objectives have been met;
(3) Fill vacant positions and/or make adjustments to existing ad hoc subcommittees, as deemed appropriate; and
(4) In accordance with the July 2025 Biannual Report and/or 2025-2026 Public Events Report, form new ad hoc subcommittees and appoint members thereto