City of Culver City, California
City Council Agenda Item Report
RECOMMENDATION:
Staff recommends the City Council approve an amendment to the professional
services agreement with Nickerson Company, to support the Public Works
Department for general public works inspection, for an additional not-to-exceed
amount of $40,000 with the amended agreement expiring on October 31, 2007.
BACKGROUND:
On October 10, 2005, the City Council approved professional services agreements
with Project Partners, Berryman and Henigar, and Nickerson Company for public
works inspection services for a total aggregate not-to-exceed cost of $65,000.
These agreements originally expired on June 30, 2006. The purpose of the
agreements was to alleviate the workload of the Public Works Inspector due to the
Symantec development and several large utility projects.
On May 22, 2006, the City Council approved amending the existing agreements with
Project Partners, Berryman and Henigar, and Nickerson Company for a total
aggregate not-to-exceed cost of $65,000 with the amended agreements to expire
on June 30, 2007.
DISCUSSION:
The existing agreements not-to-exceed cost has been exhausted. The Symantec
development, located at the corner of Slauson Boulevard and Bristol Parkway, has
required a tremendous amount of public works inspection such as grading, site
drainage, erosion control, sewer main, storm drain, and street construction. In
addition, inspection work was performed for the widening of Centinela Avenue due
Meeting Date: 05/29/07 Item Number: C-7
AGENDA ITEM: Approval of an Amendment to the Professional Services
Agreement with Nickerson Company for General Public Works Inspection
Services.
Contact Person/Dept: Mate Gaspar/PW Phone Number: (310) 253-5602
Fiscal Impact: Yes [X] No [] General Fund: Yes [X] No []
Public Hearing: [] Action Item: [X] Attachments: [_]
Public Notification: Master Notification List (05/24/07) and Nickerson Company via
telephone call (05/23/07).
Department Approval:
Charles D. Herbertson (05/08/07)
City Attorney Approval:
Carol Schwab (by H. Iker) (05/16/07)
City Controller Approval:
Marlee Chang (05/21/07)
City Manager Approval:
Jerry B. Fulwood (05/23/07) City of Culver City, California
City Council Agenda Item Report
to the Playa Vista development, general public works inspection, and utility
inspections.
Vern Nickerson of Nickerson Company of Manhattan Beach, a retired Culver City
Senior Public Works Inspector, has been conducting these general public works
inspections due to his company having the lowest hourly rate of $75 an hour, his
historical knowledge of Culver City soil conditions and experience with large building
projects, and his availability. He has done an excellent job.
Staff is recommending extending the professional services agreement with
Nickerson Company of Manhattan Beach. The following inspections will be required
for the Symantec project:
Underground Utilities
Water, Gas, Telephone, and Sewer
a. Install fire water line – work in progress
b. Install domestic water line
c. Install domestic sewer line – work in progress
d. Install underground telephone line
Offsite Work
Street improvements
a. Street asphalt reconstruction where damaged.
b. New sidewalks, drive approaches, curbs, and gutters
c. Street trees in existing tree wells
d. Roadway striping and signage
e. Sewer construction – work in progress
Onsite Work
South, North, East, Central Areas, and Service Yard
a. Miscellaneous drainage inlets
b. Roadway curbs, gutters, aprons and paving – South
c. Stone paving – Central
d. Roadway concrete ribbons and paving – East
e. Post construction storm water management inspection
Major public works improvements at the Symantec project are expected to be
completed by the end of October 2007. Also, it is expected that there will be other
general public works inspections required throughout the City during this period
City of Culver City, California
City Council Agenda Item Report
The proposed agreement will expire on October 31, 2007. The City retains the right
to terminate the agreement upon thirty days’ notice at any time during the term of
agreement. Also, the City will have the right to contract with other inspectors when it
is in the City’s best interest.
FISCAL ANALYSIS:
Nickerson Company’s hourly rate charged for public works inspection services is
$75. There are sufficient funds in both Sewer operating ($20,000), and Engineering
operating division ($20,000), which can be transferred to fund the additional contract
service in the amount of $40,000. The transfer can be processed administratively.
MOTIONS:
That the City Council:
1. Approve an amendment to the professional services agreement with
Nickerson Company for general public works inspection services for a total
additional not-to-exceed cost of $40,000 with the amended contract expiring
on October 31, 2007;
2. Authorize the City Attorney to prepare the necessary documents and the City
Manager to execute such documents on behalf of the City.