City of Culver City, California
Agenda Item Report
RECOMMENDATION:
Staff recommends the City Council (1) adopt resolutions/motions appointing Council
Members to various outside agency boards, City Council subcommittees, and other
related bodies and (2) consider creation/dissolution of certain subcommittees.
BACKGROUND/DISCUSSION:
The City Council traditionally has appointed Council Member(s) to represent the City
on various “outside agencies” and on City Council subcommittees. These
appointments are presented this evening for the City Council’s consideration.
As the City Council has considered its appointments to City Council subcommittees,
it has been mindful of the requirements of the Ralph M. Brown Act (Brown Act) and
the important differences between a “Standing Subcommittee” and an “Ad-Hoc
Subcommittee.” In summary, Standing Committees are required to comply with the
provisions of the Brown Act (including public notification and public participation).
Ad-Hoc Subcommittees are not subject to those requirements. As provided for in the
Brown Act, a standing committee has a continuing subject matter jurisdiction or a
meeting schedule fixed by charter, ordinance, resolution, or formal action of a
legislative body. Whereas, in general an “ad hoc” subcommittees serve only a
limited or single purpose, they are not perpetual and they are dissolved when their
specific task is completed.
Meeting Date: 05/12/2014 Item Number: A-5
CITY COUNCIL AGENDA ITEM: (1) Adoption of Resolutions and/or Motions
Appointing City Council Members to Various Outside Agency Boards, City
Council Subcommittees and Other Related Bodies; and (2) Creation/Dissolution
of Certain Subcommittees.
Contact Person/Dept.: Martin. R. Cole,
Assistant City Manager/City Clerk
Phone Number: (310) 253-6000
Fiscal Impact: Yes [] No [X] General Fund: Yes [] No []
Public Hearing: [] Action Item: [X] Attachments: [X]
Commission Action Required: Yes [] No [X] Date: _______________
Public Notification: (Email) Meetings and Agendas – City Council (05/07/14)
Department Approval:
Martin R. Cole (05/07/14)
City Attorney Approval:
Carol Schwab (by H. Baker) (05/07/14)
Chief Financial Officer Approval:
Jeff Muir (05/07/14)
City Manager Approval:
John M. Nachbar (05/07/14) City of Culver City, California
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In this staff report, all members of the City Council are respectfully referenced as
Council Members (except in the case where a particular body requires the
appointment of the Mayor or Vice Mayor).
1-A1. APPOINTMENTS TO OUTSIDE AGENCY BOARDS REQUIRING
ADOPTION OF A RESOLUTION
The following outside agency boards require the adoption of a resolution to make
Culver City appointments to their bodies:
• Los Angeles County City Selection Subcommittee
M
• League of California Cities – Los Angeles County Division
• City Legislative Subcommittee – League of California Cities/Los Angeles County
Division
M
Under the California Government Code, the Mayor is the Ex-Officio Delegate to this
Outside Agency Board.
(1) Los Angeles County City Selection Committee
The City Selection Subcommittee normally meets once a year, but occasionally a
special meeting is held when a vacancy occurs. The meeting is held in conjunction
with the Los Angeles County Division of the League of California Cities on the first
Thursday evening of the month.
The Mayor is automatically the Member Representative to this Committee. This past
Year, Council Member Micheal O’Leary was the Alternate Member.
(2) League of California Cities/Los Angeles County Division
In order for the City Council to have representation in the Los Angeles County
Division of the League of California Cities, it is necessary that a Delegate and an
Alternate Delegate be selected from among the City Council Members. The
meetings are held on the first Thursday of each month typically by telephone.
The Westside Cities Council of Governments (COG) has appointed Council Member
O’Leary to represent the COG at this body. The current representatives to the
League are Council Member O’Leary, Delegate and then Council Member Clarke,
Alternate Delegate.
City of Culver City, California
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(3) City Legislative Subcommittee – League of California Cities/Los Angeles
County Division
The League’s Legislative Program was established to help strengthen the grassroots
efforts of the League on such critical legislative issues as the State budget
deliberations. The Program's goals are also to establish stronger personal contacts
with legislators in our area, to promote regular communication on City issues; to
promote City interests, and to articulate City positions with members of the
legislature on key issues.
Council Member O’Leary and Council Member Clarke currently serve on this
committee.
Recommended Motion: That the City Council:
(1) Adopt the Resolutions appointing ____________________ as Delegate and
____________________, as Alternate Delegate, to the Los Angeles County City
Selection Committee, League of California Cities/Los Angeles County
Division, and
(2) Appoint, by motion, ____________________ and ____________________ to
the City Legislative Committee – League of California Cities/Los Angeles
County Division.
(4) Independent Cities Association of Los Angeles County
The City of Culver City has been a member of the Independent Cities Association of
Los Angeles County for many years, and it is required that the City Council appoint a
Delegate and an Alternate Delegate to that organization.
The current representatives to the Independent Cities Association of Los Angeles
County are Council Member O’Leary, Delegate, and Council Member Clarke,
Alternate Delegate.
Recommended Motion: That the City Council adopt the resolution appointing
____________________as Delegate and ____________________as Alternate
Delegate of the Independent Cities Association of Los Angeles County.
(5) Independent Cities Risk Management Authority (ICRMA)
The City of Culver City is a member of the ICRMA. The Bylaws require an elected
official be appointed by resolution as a Member to the Governing Board of the City of Culver City, California
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ICRMA and an Alternate (who may be a staff member) be appointed by resolution to
act in the primary Member's absence.
The current Member is Council Member Cooper, the Alternate is Human Resources
Director Serena Wright, and the Substitute Alternate is Claims Coordinator Rachelle
Adkins.
In order to help ensure Culver City representation at all Board meetings, which
Occur during business hours every other month, staff requests that the City Council
Consider appointing one Council Member and two staff members to the ICRMA
Board for 2014/2015.
Recommended Motion: That the City Council adopt the resolution appointing
____________________ as Member; Human Resources Director Serena
Wright as Alternate and Claims Coordinator Rachelle Adkins as Substitute
Alternate to the ICRMA Governing Board.
(6) Los Angeles County Sanitation District Number 5
Meetings for District No. 5 are held on the third Wednesday of the month at the
Torrance City Hall in Torrance, California.
There is a stipend of $125 per meeting, payable to the Director for attendance, or in
the absence of the Director, to the Alternate Director. The District is authorized to
pay up to a maximum of $600 per month regardless of the number of meetings
attended.
The Ex Officio Director of District No. 5 is former Mayor Cooper. The City Council
may select one of its members as Alternate Director. The current Alternate Director
is Council Member Sahli-Wells.
Recommended Motion:
That the City Council adopt the Resolution appointing Mayor Sahli-Wells as
Director, and Council Member ____________________, as Alternate Director, to
the Los Angeles County Sanitation District Number Five.
(7) Southern California Association of Governments (SCAG).
Culver City is a member of SCAG, and the City Council is requested to appoint the
Official Representative and an Alternate Representative to this organization so the
City may continue to participate in their activities. The Mayor is the ex-officio
representative to the SCAG General Assembly. City of Culver City, California
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Delegates are given the opportunity to serve on various Subcommittees, such as the
Transportation and Utilities Subcommittee, the Council of Planning, Housing and
Community Development, and the Environmental Quality and Resource
Conservation Subcommittee.
The current representatives to SCAG are then Mayor Cooper, Official
Representative, and Council Member Sahli-Wells, Alternate Representative.
Recommended Motion: That the City Council adopt the resolution appointing
Mayor Sahli-Wells as Official Representative and Council Member
____________________ as Alternate Representative to SCAG.
(8) Oversight Board of the Successor Agency to the Culver City Redevelopment
Agency
Under the applicable State statute, the Mayor may appoint two representatives to the
Oversight Board of the Successor Agency to the Culver City Redevelopment Agency
(Oversight Board). At the time of the Oversight Board’s creation, then Mayor O’Leary
(with the concurrence of the City Council) appointed then Council Member Weissman
(representative of the Legislative Body) and Mr. Nick Kimball (representative of the
Culver City Management Group) to the Oversight Board. Mayor Sahli-Wells may wish to
make alternate appointments (subject to concurrence by the City Council). However,
new appointments are not required.
Recommended Motion: (If desired) That the City Council:
Appoint _______________ (Legislative Body Representative) and
_______________(Bargaining Unit Representative) to the Oversight Board.
(9) Disaster Management “Area A” Executive Board
Culver City is a member of the Disaster Management Area A Executive Board. The
Board, which meets infrequently, coordinates disaster management and preparation
efforts in Area A, of which Culver City is a part. In 2001, the City Council adopted a
resolution appointing the Fire Chief as representative to the Board. The Board has
recently undergone some updates to their structure. With these recent changes, the
Area A by-laws will be updated to reflect that the Area A Executive Board will now be
comprised of the three city managers from each of the Member Cities: West Hollywood,
Culver City, and Beverly Hills.
The current representative to the Disaster Management Area A Executive Board is City
Manager John Nachbar.
City of Culver City, California
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Recommended Motion: That the City Council adopt a resolution appointing City
Manager John Nachbar as Official Representative to the Disaster Management
Area A Executive Board.
1-A2. APPOINTMENTS TO OUTSIDE AGENCY BOARDS REQUIRING
ADOPTION OF A MOTION
(10) Westside Cities Council of Governments.
The Westside Cities Council of Governments is an organization composed of the
following cities: Beverly Hills, Culver City, Los Angeles, Santa Monica and West
Hollywood. Represented at these meetings is one or more elected City officials from
each City and a limited number of staff. Matters of mutual concern are discussed at
the meetings.
The current representative to this Subcommittee is Council Member Cooper and the
Alternate is Council Member O’Leary.
Recommended Motion: That the City Council appoint____________________,
as Representative to the Governing Board; and ____________________, as the
Alternate Representative to the Westside Cities Council of Governments.
(New for 2014) On May 15, the WSCCOG Board will consider nominations for the
WSCCOG’s seat on the SCAG Energy and Environment Committee. The SCAG
Energy & Environment Committee considers environmental and energy issues of
regional significance, including but not limited to air quality, water quality, solid and
hazardous waste, habitat preservation, environmental justice, and environmental
impact analysis. This committee meets on the first Thursday of every month at 10
am in SCAG’s offices in downtown Los Angeles.
The City Council is requested to determine if the Council would like to submit a
name to the WSSCOG for consideration of appointment to this Subcommittee. If so
desired, the City Council may wish to consider appointing a member of the
Sustainability or Regional Oil Operations Subcommittee for this purpose.
Recommended Motion: That the City Council submit ____________________ as
the nominee for a seat on SCAG’s Energy and Environment Committee.
(11) Interagency Communications Interoperability System (ICIS)
ICIS is a Joint Powers Authority formed to coordinate the efforts of the Cities of City of Culver City, California
Agenda Item Report
Beverly Hills, Culver City, Pomona, Montebello, Burbank, and Glendale in the
areas of communications compatibility and related policies and funding source.
The current Council appointed member of this Board is Council Member Clarke.
Recommended Motion: That the City Council appoint ____________________ as
Liaison to ICIS.
(12) Exposition Line Construction Authority Board of Directors
This Authority is responsible for the construction and other associated activities
related to the Exposition Line from downtown Los Angeles to the Culver City Station,
with an ultimate terminus in Santa Monica. Membership on the Authority Board
comes with a stipend of $150,00 per meeting.
The current City Council Delegate and Alternate to the Authority are Council
Member O’Leary and Council Member Sahli-Wells.
Recommended Motion: That the City Council appoint____________________,
as Representative; and ____________________, as the Alternate Representative to
the Exposition Line Construction Authority Board.
(13) Southern California Cities Joint Powers Consortium
In December 1994, the City Council entered into a Joint Powers Authority
Agreement with other Westside/South Bay Cities to capitalize on the combined
bargaining and buying power of member cities in all areas of energy purchasing, to
monitor and promote such powers, and adopt a resolution requesting that Southern
California Edison take whatever actions are necessary to reduce rates for residential
and small industrial/commercial customers.
In 1995, the City Council authorized execution of the Joint Powers Agreement
forming the Southern California Cities Joint Powers Consortium. The Agreement
provides that each participating city shall appoint one Director and one Alternate
Director as representatives to the Consortium.
This Joint Powers Agency has not met in several years. While the Joint Powers
Agency had a definite purpose and mission at the time of its creation, the change in
circumstances (as evidenced by the lack of meetings for at least five years)
prompted staff to recommend the City Council direct staff to institute dissolution of
the Consortium. In 2011, the City Council concurred and gave such direction to staff.
Initial contact with some members has been achieved and initial indications are that City of Culver City, California
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those members are anxious to consider dissolution of the Consortium. To allow the
dissolution process to continue, staff recommends the City Council appoint a
Director and Alternate Director to the Consortium.
The current Director is Council Member O‘Leary, and the Alternate Director is
Council Member Clarke.
Recommended Motion: That the City Council appoint ____________________as
Director and____________________ as Alternate Director to the Southern
California Cities Joint Powers Consortium.
(14) Los Angeles International Airport (LAX) Area Advisory
Subcommittee
The City of Culver City has been a member of the Los Angeles International Airport
(LAX) Area Advisory Subcommittee for many years. Culver City has three seats on
this Subcommittee.
Recently, the City Council determined Culver City representatives to this body would
be members of the community (no City Council Members currently sit on this
subcommittee).
Staff Recommendation: Should the City Council wish to retain the current
representation, then staff recommends the City Council take no action to appoint
Council Members to this subcommittee at this time.
Motion: (If Desired) That the City Council appoint ___________________,
____________________and ____________________to the LAX Area Advisory
Subcommittee.
1-B. APPOINTMENTS TO CITY COUNCIL SUBSUBCOMMITTEES
REQUIRING ADOPTION OF A MOTION
Council representatives are currently serving on the following Subcommittees. A few
of these Subcommittees were established for a limited or specific purpose and the
Council may now wish to eliminate those Subcommittees that have fulfilled their
purpose.
Staff provides its recommendation with each Subcommittee.
(15) Joint Finance and Judiciary Subcommittee;
(16) Treasurer’s Investment Subcommittee; and
(17) Audit, Financial Planning, Budget and Subcommittee City of Culver City, California
Agenda Item Report
The Judiciary and Finance Subcommittee has two functions as stated in the Culver
City Municipal Code (Section 3.01.020):
1) A Subcommittee member signs the City Treasurer’s demand sheet to
acknowledge that the demand sheet has been received and filed by the City Council;
and,
2) The Subcommittee reviews demands for payment that the City Treasurer has
denied and makes a recommendation to the City Council on their disposition.
The Audit and Financial Planning Subcommittee works with the City Manager to
forge long-range financial policies to present to the City Council for consideration
and adoption. The Subcommittee also meets with the City’s Auditors to discuss the
annual audit.
The Treasurer’s Investment Subcommittee currently consists of the Chief Financial
Officer/City Treasurer, the City Manager, and one public member and one City
Council Member. The Subcommittee reviews City investment policies and practices.
The current Representatives to these Subcommittees are Council Member Cooper
and Council Member O’Leary (with Council Member Cooper as the representative
on the City Treasurer’s Investment Subcommittee).
Recommended Motion: That the City Council adopt the motion appointing
____________________and ____________________as Members of the Judiciary
and Finance Subcommittee and Members of the Audit, Financial Planning, and
Budget Subcommittee; and ____________________ to the City Treasurer’s
Investment Subcommittee.
The Culver City Municipal Code provides for the City Council to appoint two of its
members and one alternate as members of the Finance and Judiciary
Subcommittee. However, due to potential Brown Act issues created by having an
alternate, it is the City Attorney’s recommendation that an alternate member not be
appointed.
(18) Standing Economic Development Subcommittee
Currently Council Member Weissman and Council Member Clarke serve on this
Subcommittee. Given the potential “ongoing subject matter jurisdiction” of this
Subcommittee in its current form, it constitutes a standing subcommittee.
Recommended Motion: That the City Council appoint____________________ City of Culver City, California
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and ____________________ to the Economic Development Subcommittee.
(19) Culver City Unified School District/City Council Liaison Subcommittee
This Subcommittee consists of two Council Members and two Members of the
School Board. The Subcommittee meets as needed to discuss and make
recommendations on issues of mutual concern. This Subcommittee is subject to the
Brown Act and the meetings are noticed and open to the public.
The current Members of this Subcommittee are Council Member Cooper and
Council Member Sahli-Wells.
Recommended Motion: That the City Council appoint ____________________and
____________________to the Culver City Unified School District/City Council
Liaison Subcommittee.
(20) Standing Sustainability Subcommittee
In 2013, the City Council determined to continue this Subcommittee as a Standing
Subcommittee.
Currently, Council Member Cooper and Council Member Sahli-Wells serve on this
Subcommittee.
Recommended Motion: That the City Council appoint
____________________and____________________ to the Sustainability
Subcommittee.
(21) Ad-Hoc Regional Development and Traffic Mitigation Subcommittee
The City Council created this Ad Hoc Subcommittee to provide guidance on the
important issues of regional development and traffic mitigation. This Ad Hoc
Subcommittee meets as needed for a limited purpose when opportunities arise to
work cooperatively with other local entities to regionally address the issues of
development and traffic mitigation. The current members of the Subcommittee are
Council Member Weissman and Council Member O’Leary.
Later in this report, the City Council may consider the creation of and appointment of
members to a Parking and Traffic Subcommittee. An alternative to the creation of a
new Subcommittee would be to clarify the scope and purpose of this Ad Hoc
Subcommittee to include local parking and traffic issues. Depending on the purpose City of Culver City, California
Agenda Item Report
and scope for this Subcommittee determined by the City Council, the Standing or Ad
Hoc nature of the Subcommittee can be established.
Recommended Motion: That the City Council appoint
____________________and____________________ to the Regional Development
and Traffic Mitigation Subcommittee.
(22) Ad- Hoc Regional Oil Operations Subcommittee
The City Council created this Ad Hoc Subcommittee during the process of review of
Los Angeles County’s Baldwin Hills Community Standards District which established
regulations regarding drilling in the Inglewood Oil Fields. This subcommittee is also
in place to provide input to staff as needed during the drafting of the City’s own oil
drilling ordinance.
The current members of the Subcommittee are Council Member Weissman and
Council Member Sahli-Wells.
Recommended Motion: That the City Council appoint
____________________and____________________ to the Regional Oil
Operations Subcommittee.
(23) Ad-Hoc Legislation and Grants Subcommittee
The City Council created this subcommittee in 2013 with the limited purpose of
developing a recommendation on legislative and grant matters.
The current members of the Subcommittee are Council Member Clarke and Council
Member Sahli-Wells.
Recommended Motion: That the City Council appoint
____________________and____________________ to the Ad Hoc Legislation and
Grants Subcommittee.
PROPOSALS FOR THE CREATION OF AND APPOINTMENT OF MEMBERS TO
NEW SUBCOMMITTEES
Over the past year, the City Council has expressed interest in discussing the
potential creation of three new Subcommittees: (1) a Charter Review
Subcommittee; (2) a Campaign Finance Ordinance Review Subcommittee; and (3) a
Parking and Traffic Subcommittee. Should the City Council deem it appropriate, the
City Council may have that discussion at this time and, if desired, create City of Culver City, California
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Subcommittees as desired, determine the scope and purpose of such
Subcommittees (which would determine if such Subcommittees are Ad Hoc or
Standing), and appoint members thereto.
At this time, the City Council may also consider the creation of and appointment of
members to any other Subcommittees the City Council may deem appropriate.
FISCAL IMPACT:
City Council subcommittee meetings can involve a significant amount of staff
resources, of which the amount is difficult to quantify. The majority of any related
fiscal impact would be absorbed within departmental budgets. Given the current
budget issues facing the City, it is particularly important to allocate the even scarcer
staff and financial resources to those areas which maintain the City’s core services
consistent with the Council-Manager form of government.
ATTACHMENTS:
Resolutions of Appointment
MOTION:
That the City Council:
Adopt respective resolutions/motions related to the appointment of Council
Members to various Outside Agency Boards, Subcommittees and Other Related
Bodies and create, consolidate, or dissolve certain Subcommittees as deemed
appropriate.
City Council Meeting Date: May 12, 2014
AGENDA ITEM TITLE: (1) Adoption of Resolutions and/or Motions Appointing City
Council Members to various Outside Agency Boards, City Council Subcommittees and
Other Related Bodies; and (2) Creation/Dissolution of Certain Subcommittees.
PAGES
Proposed Resolutions 1 - 8