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(1) Consideration of Formation of a Disability Advisory Committee (DAC) “AARP Age-Friendly Communities Culver City Action Plan” Ad Hoc Subcommittee; and (2) If Desired, Appointment of Up to Four Committee Members to the Newly Formed Ad Hoc Subcommittee.
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Meeting Date: April 9, 2025
Contact Person/Dept: Jesse Roth/PRCS
Phone Number: (310) 253-6472
Fiscal Impact: Yes [] No [X] General Fund: Yes [] No [X]
Public Hearing: [] Action Item: [X] Attachments: [X]
Public Notification: (Email) Meetings and Agendas - Disability Advisory Committee (04/02/2025); (Email) Parks, Recreation & Community Services Department Updates (04/02/2025)
Department Approval: Ted Stevens, PRCS Director (04/02/2025)
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RECOMMENDATION
Staff recommends the Disability Advisory Committee (DAC) (1) consider forming a DAC “AARP Age-Friendly Communities Culver City Action Plan” Ad Hoc Subcommittee; and (2) if desired, appoint up to four committee members to the newly formed ad hoc subcommittee.
BACKGROUND
At the February 12, 2025, regular meeting, the DAC received a report regarding updates on the AARP Age-Friendly Communities Culver City Action Plan and the Needs Assessment report. The report mentioned that next steps would include action planning meetings. The first of these, an invitation-only meeting with key stakeholders and city staff, is scheduled for Thursday, April 24, 2025. To allow DAC members to share their knowledge and expertise at this, and other, upcoming action planning meetings, staff recommended the committee form an ad hoc subcommittee that would permit some members to attend these meetings and provide updates to the full DAC.
DISCUSSION
Staff have scheduled this report to the DAC as an action item as part of its goals within the DAC’s scheduled activities plan, to allow for the potential creation of an ad hoc subcommittee that will permit committee members to participate in action planning meetings, and review and make recommendations to staff, on the AARP Age-Friendly Communities Culver City Action Plan.
Ad Hoc Subcommittees
An “ad hoc” subcommittee serves only a limited or single purpose. It is not perpetual, and it is dissolved when its specific task is completed. An Ad Hoc Subcommittee may be formed or dissolved at any Advisory Committee meeting, as long as the discussion has been placed on the Agenda in advance.
When considering an Ad Hoc Subcommittee, the following questions can help determine if the Ad Hoc Subcommittee is justified:
1. What is the purpose of the Ad Hoc Subcommittee?
2. What is the timeline for the Ad Hoc Subcommittee being dissolved?
3. How will the Ad Hoc Subcommittee know when the task is finished?
Once an Ad Hoc Subcommittee has been created, updates are typically given by members. By consensus of the Advisory Committee, a separate Agenda Item is sometimes prepared and presented on a specific Ad Hoc Subcommittee’s topic or event.
While discussing the timeline for providing recommendations for the AARP Age-Friendly Communities Culver City Action Plan to staff, the Advisory Committee may wish to create Ad Hoc Subcommittees to meet some of the deadlines. An Advisory Committee Ad Hoc Subcommittee is limited to four members in accordance with the Brown Act.
Recommended Motion: That the DAC appoints ________________, ________________, ________________, and __________________ to serve on the newly formed AARP Age-Friendly Communities Culver City Action Plan Ad Hoc Subcommittee.
FISCAL IMPACT
There is no fiscal impact associated with this discussion.
ATTACHMENTS
None
MOTION
That the Disability Advisory Committee:
1. Consider forming a DAC “AARP Age-Friendly Communities Culver City Action Plan” Ad Hoc Subcommittee; and,
2. If desired, appoint up to four committee members to the newly formed ad hoc subcommittee.