City of Culver City, California
Agenda Item Report
Meeting Date: 06/28/10 Item Number: A-1_
CITY COUNCIL AGENDA ITEM: 1) Adoption of a Resolution Granting a Fireworks
Permit Jointly to the Exchange Club and Pyro Spectaculars to Conduct the Annual
Fireworks Display Sponsored by the City of Culver City and the Exchange Club to
be Held on July 4, 2010; and 2) Approval of a License Agreement Authorizing the
Exchange Club’s Use of the City’s GEM Car for the Fourth of July Event.
Contact Person/Dept.: Pam Robinson,
Acting PRCS Director
Phone Number: (310) 253-6655
Fiscal Impact: Yes [X] No [] General Fund: Yes [X] No []
Public Hearing: [] Action Item: [] Attachments: [X]
Commission Action Required: Yes [] No [X] Date: _______________
Public Notification: (Email) Meetings and Agendas – City Council (06/23/10); (Email)
Culver City Exchange Club (06/23/10).
Department Approval:
Pam Robinson (06/17/10)
City Attorney Approval:
Carol Schwab (by H. Baker) (06/23/10)
Chief Financial Officer Approval:
Jeff Muir (by M. Noller) (06/23/10)
City Manager Approval:
P. Lamont Ewell (06/23/10)
RECOMMENDATION:
Staff recommends the City Council 1) adopt a Resolution granting a permit jointly to
the Exchange Club and Pyro Spectaculars to conduct the annual fireworks display
sponsored by the City of Culver City and the Exchange Club to be held on July 4,
2010; and 2) approve a license agreement authorizing the Exchange Club’s use of
the City’s GEM car for the Fourth of July event.
BACKGROUND:
The City of Culver City and the Culver City Exchange Club have been co-sponsors
of the Annual Fourth of July Fireworks Display for the past several years. Culver
City Municipal Code (CCMC) Sections 9.02.210 and 9.02.220 authorize the City
Council, by resolution, to grant a permit for a public display of fireworks to be
conducted on July 4
th
. The Exchange Club routinely requests the use of the City’s
GEM car for the transportation of event volunteers and event-related supplies
immediately before, during and after the celebration. The Exchange Club’s use of
the City’s GEM car requires the execution of a license agreement setting forth the
duties and responsibilities of the Exchange Club relating to this use, including
insurance and indemnification requirements.
City of Culver City, California
Agenda Item Report
DISCUSSION:
Fireworks Display Permit
The Exchange Club and Pyro Spectaculars have applied jointly for a permit to
conduct the fireworks display for the City’s 2010 Fourth of July event. Staff has
reviewed the permit application for the Fourth of July public display of fireworks and
finds all of the requirements of the CCMC have been met. Therefore, staff
recommends approval of the application.
License Agreement
The Exchange Club has once again requested the use of the City’s GEM car for the
transportation of event volunteers and event-related supplies immediately before,
during and after the celebration. Staff recommends the City Council approve a
license agreement with the Exchange Club with the same terms and conditions of
the previous agreement and authorize the City Attorney’s Office to prepare such
agreement consistent with the City Council’s direction this evening.
FISCAL ANALYSIS:
The City Council has approved funds in the amount of $24,000 for this event as part
of the City Council Adopted Budget for Fiscal Year 2010/2011. Based on last year’s
costs, the City also provides in-kind services (in addition to the $24,000 direct
contribution) as follows:
City Resource
In-Kind
Amount Notes
Police $22,649 Overtime expense.
Fire $0
No additional cost to the City since officers
are on-duty and ready and equipped to
respond to both event-related and non-
event-related emergencies.
Parks $3,012 Regular salary expense (no overtime).
Public Works $5,442
Includes Street Crews, Building & Facility
Maintenance.
Event Insurance $700
Approximate premium cost for Special
Event Insurance to increase liability
coverage for this specific event. Policy
excludes any claim arising specifically from
pyrotechnics.
TOTAL $31,803 City of Culver City, California
Agenda Item Report
The above costs have been reviewed by staff and represent the application of staff
resources consistent with past levels. While it is not recommended, the level of in-
kind participation could be reduced (with a commensurate reduction in costs).
However, the same level of preparation, event management, and clean-up would not
be achieved or would take longer to accomplish.
It should be noted that in past years, department budgets had sufficient unspent
appropriations (due often as a result of unfilled position vacancies) to provide the
funds for the in-kind contributions estimated in the above table. To partially address
the operational deficit projected for Fiscal Year 2010/2011, all vacant positions and
the corresponding appropriations were removed from the City Council Approved
Budget for Fiscal Year 2010/2011. This cost reduction is expected to remain in
place in Fiscal Year 2011/2012.
Departments may need to make reductions in other operations or request a budget
amendment at a future point to address the need to provide these in-kind services
for this event.
ATTACHMENT:
1. Proposed Resolution
MOTIONS:
That the City Council:
1. Adopt a Resolution granting a permit jointly to the Exchange Club and Pyro
Spectaculars to conduct the annual fireworks display sponsored by the City of
Culver City and Exchange Club to be held on July 4, 2010; and,
2. Approve a license agreement authorizing the Exchange Club’s use of the City’s
GEM car at the Fourth of July event; and,
3. Authorize the City Attorney to review/prepare the necessary documents; and,
4. Authorize the City Manager to execute such documents on behalf of the City.
MEETING DATE: June 28, 2010
AGENDA ITEM: 1) Adoption of a Resolution Granting a Fireworks Permit
Jointly to the Exchange Club and Pyro Spectaculars to
Conduct the Annual Fireworks Display Sponsored by the
City of Culver City and the Exchange Club to be Held on
July 4, 2010; and 2) Approval of a License Agreement
Authorizing the Exchange Club's Use of the City's GEM
Car for the Fourth of July Event.
ATTACHMENT
Pages
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RESOLUTION NO. 2010-R
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CULVER CITY, CALIFORNIA, GRANTING A PERMIT
JOINTLY TO THE CULVER CITY EXCHANGE CLUB AND
PYRO SPECTACULARS TO CONDUCT THE ANNUAL
FIREWORKS DISPLAY SPONSORED BY THE CITY OF
CULVER CITY AND THE CULVER CITY EXCHANGE CLUB
TO BE HELD ON JULY 4, 2010.
WHEREAS, the City of Culver City and the Culver City Exchange Club co-
sponsor the City's annual fireworks display every Fourth of July; and
WHEREAS, pursuant to Culver City Municipal Code (CCMC) Sections
9.02.210 and 9.02.220, the City Council, by resolution, may grant a permit to conduct a
public display of fireworks on July 4th; and
1M-IEREAS, the Exchange Club and Pyro Spectaculars ' have duly applied for
and met all application requirements for a permit to conduct a public fireworks display;
NOW, THEREFORE, the City Council of the City of Culver City, California,
DOES HEREBY RESOLVE as follows:
1. A permit to conduct a public display of fireworks (the "Event"), is
hereby granted to the Culver City Exchange Club and its contractor, Pyro Spectaculars, for
the Event to be conducted at Helms Field on July 4, 2010, subject to all of the conditions
set forth in CCMC Section 9.02.220.
Z The Exchange Club, on all of its literature, advertising and promotional
materials for the Event, shall identify the City of Culver City as a co-sponsor of this Event
and the participation of the City of Culver City shall be given equal recognition with the
Exchange Club in all matters relating to the Event.MARTIN R. COLE, City Clerk
A10-00218
3. The Exchange Club shall use its best efforts to insure the consumption
of alcoholic beverages does not occur during the Event.
4. The City of Culver City hereby agrees to indemnify and hold harmless
the Culver City Exchange Club, its officers and members from any and all liability arising
out the Event in excess of the $1,000,000.00 insurance policy procured by Pyro
Spectaculars pursuant to CCMC Section 9.02.215.C.
APPROVED and ADOPTED this day of 2010.
CHRISTOPHER ARMENTA, MAYOR
City of Culver City, California
ATTEST: APPROVED AS TO FORM:
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