City of Culver City, California
City Council Agenda Item Report
RECOMMENDATION
Staff recommends the City Council approve the revised classification specification
for Parks Manager.
BACKGROUND
In light of an expected retirement that would cause the creation of a vacancy in the
Parks Manager classification, an audit of the classification specification was
conducted. The Personnel Department staff worked closely with the Parks,
Recreation, and Community Services Department Director as well as with the
current occupant of the classification to evaluate the classification specification in
light of the current needs of the department. It was determined that the classification
specification gave an adequate depiction of the duties and responsibilities
associated with the position; however, it was evident that some revisions would be
beneficial.
The Civil Service Commission approved the revised classification specification for
Parks Manager at the December 6, 2006 meeting.
DISCUSSION
The Parks Manager classification specification has been updated to clarify some of
the essential duties, the working conditions, and minimum skill and ability required
for the job. In addition, the type of experience required for the job has been changed
from maintenance to supervisory given the level of supervision exercised by this
position over personnel, programs, projects, and operations.
Meeting Date: 12/11/06 Item Number: A-6
AGENDA ITEM: Approval of the Classification Specification for Parks Manager.
Contact Person/Dept.: Mary Ortiz Phone Number: 310-253-5650
Fiscal Impact: Yes [] No [ X ] General Fund: Yes [] No []
Public Hearing: [] Action Item: [x] Attachments: [x]
Public Notification: Master Notification List and Culver City Employees Association on
December 1, 2006.
Department Approval:
Serena Wright (12/01/2006)
City Manager Approval:
Jerry B. Fulwood (12/07/2006)
City Controller Approval:
Marlee Chang (12/07/2006)City of Culver City, California
City Council Agenda Item Report
FISCAL ANALYSIS
There is no salary adjustment for this proposed item.
ATTACHMENT(S)
1. Revised Classification Specification for Parks Manager.
MOTION
That the City Council:
Approve the revised classification specification for Parks Manager.
MEETING DATE: December 11, 2006
AGENDA ITEM: Approval of the Classification Specification for Parks
Manager.
ATTACHMENTS
Pages|109| Class Specification — Parks Manager 1-3ii$Upg:103519:1413g.c.pygp:::mgyexpictsep,-.•
ATTACHMENT "A"
CfrAlthl!N7
PARKS
The occupant of this classification is in the classified service. This management position is responsible
for organizing, assigning, and supervising the work of employees engaged in planting, maintenance, and
development of City parks, parkways, and landscaped areas; reviewing landscape plans for landscaping
projects.
This position reports to the Parks, Recreation and Community Services (PRCS) Director.
Responsibilities include the direct supervision of the Park Maintenance Supervisor(s) and clerical
personnel.
The following tasks are essential for this position. Incumbents in this classification may not perform all of
these tasks, or may perform similar related tasks not listed here.
1. Plans, organizes, directs, formulates, and evaluates the development of programs, projects, general
work schedules, and priorities regarding the development, care and improvement of parks,
playgrounds, and median islands. Develops short-term plans V) accomplish these objectives.
2. Supervises the acquisthon maintenance;: ,.,pn . inventory of park
equipment.
3.
Establishes and enforces through subordinate supervisors operating policies and procedures,
performance standards, manpower and equipment assignments. Assures that first line supervisors
develop effective work scheduling and control systems.
4.
Develops data for and prepares preliminary drafts of bid specifications and agreements for
maintenance service contracts. Supervises the monitoring of work performed by contracts.
5.
Maintains a competent, motivated work force, with particular emphasis at the first line supervisor
level, by training, developing, and motivating subordinates. Handles disciplinary issues promptly
and in an impartial manner. Promotes instruction in safe work practices and ensures safety
regulations are strictly observed and enforced.
6.
Prepares the annual budget for the Division ensuring the budget adequately documents the amount
and level of services to be provided. Exercises control over the authorized budget to keep
expenditures within the limits set.
7.
Works with the Planning Division of the Community Development Department and landscape
architects and contractors in the review, approval, and implementation and ioopottioll of on site
landscape and irrigation plans fb .eprivale deve100.001.
8.
Responds in a timely and meaningful way to public concerns and complaints. Performs as a "team
player" in inter-Departmental approaches to solving community problems.
9. Prepares reports and maintains records.
November 1998
Revised May 2002
December 2006miNimum KNqwt.gcp, SKILLS AND ABILITY
.............. . ........................
TRAINING.:::AND:EXPERISNCE
Possession of a valid California Class C driver's license.
Page 2 - Parks Manager
10. Manages park maintenance, recreation areas, playgrounds, children's play equipment and sports
fields.
11. Manages landscape maintenance contracts and maintenance contracts for recreation facilities and
park restrooms.
12. Manages capital improvement projects Olatedtizpark development and:facia-UO.0.
13. Responsible for the tiranageitient , of M-aRag-es park security program, including park patrol officers,
vehicles, equipment and park security issues.
Knowledge of:
• Materials, methods, and equipment used in the maintenance, construction, and repair of landscaped
areas.
• Propagation, planting and care of grasses, shrubs and threes.
• Occupational hazards and safety precautions of park maintenance trades.
• Park maintenance motorized equipment capabilities, sizes, components, and applications.
• Modern office practices, procedures, and methods.
• Principles of organization, administration, budget, and personnel management.
• Maintenance management systems.
Skill and Ability to:
• Work from sketches, blueprints, and written or verbal instructions.
• Make time and material estimates on proposed construction and work orders.
• Establish and maintain effective working relationships.
• Plan, coordinate and direct the :por„f , maintenance of park glIgtoorm.
• Maintain records and prepare analytical reports.
• Communicate clearly and concisely in verbal and written form.
• Select, supervise, and evaluate subordinates in a manner conducive to full performance and high
morale,
• Establish and maintain effective working relationships with other management personnel,
subordinates and the public.
Any combination equivalent to training and experience that could likely provide the required knowledge,
skills, and abilities would be qualifying. A typical way to obtain the knowledge, skills, and abilities would
be: a Bachelor's Degree from an accredited college or university with specialization in park management,-
horticulturc, arboriculturc, or landscape architecture and four (4) years of •wpoNisorit maintenance
experience including two years in an administrative capacity with responsibility for the design- and
development of park in1000000t pre-g-Fa-ms and the allocation of resources.
November 1998
May 2002
Revised 2006Page 3 - Parks Manager
PHYSICAL RE RdVIENtV:ANDWOXfNOPO .3710rA
•
Require mobility of arms to reach and dexterity of hands to grasp and manipulate small objects.
Lower body mobility may not be required.
• Perform lifting, pushing and/or pulling which does not exceed 50 pounds and is an infrequent aspect
of the job.
• Is subject to office and outside environmental conditions
• May require walkirg lati116t14rgte to tpqajp:
November 1998
May 2002
Revised 2006