City of Culver City, California
Agenda Item Report
Meeting Date: 7/13/09 Item Number: C-8
CITY COUNCIL AGENDA ITEM: Acceptance of Work Performed by ICE
Engineering, Inc., Authorization to File a Notice of Completion and Authorization to
Release the Retention Payment, for the Pedestrian Islands Modification Project, P-
915
Contact Person/Dept.: Lee Torres/Public
Works Department
Phone Number: (310) 253-5623
Fiscal Impact: Yes [X] No [] General Fund: Yes [] No [X]
Public Hearing: [] Action Item: [] Attachments: [X]
Commission Action Required: Yes [] No [X] Date: _______________
Public Notification: (E-Mail) Meetings and Agendas – City Council (07/08/09);
(Telephone) County of Los Angeles - CDC Community Development Block Grant
Division, and ICE Engineering, Inc. (07/06/09).
Department Approval:
Charles D. Herbertson (07/02/09)
City Attorney Approval:
Carol Schwab (by H. Baker) (07/07/09)
Chief Financial Officer Approval:
Jeff Muir (by N. Kimball) (07/08/09)
City Manager Approval:
Mark Scott (07/08/09)
RECOMMENDATION:
Staff recommends the City Council accept the work performed by the contractor, ICE
Engineering, Inc, authorize filing a Notice of Completion and authorize the release of
the retention payment, for the Pedestrian Islands Modification Project, P-915 (CDBG
#601085-08).
BACKGROUND:
On April 13, 2009, the City Council awarded a construction contract to
ICE Engineering, Inc. for the Pedestrian Islands Modification Project, P-915 (CDBG
#601085-08) located at the intersection of Overland Avenue and Jefferson
Boulevard. This is a Community Development Block Grant (CDBG) project that was
approved by the City Council in January 2008 based on the recommendation of the
Community Development Block Grant Advisory Committee and the endorsement of
the Disability Advisory Committee. The scope of work consisted of reconstructing a
portion of the raised islands with a new concrete passageway to enhance the path of
travel for disabled pedestrians through the existing raised pedestrian islands.
DISCUSSION:
ICE Engineering, Inc. completed the pedestrian modification project as required in
the contract on June 12, 2009 for less than the contract amount. The reduction of
the construction cost was primarily due to a successful grade adjustment of an City of Culver City, California
Agenda Item Report
existing traffic pull box at the northeast corner of Jefferson Boulevard and Overland
Avenue. Therefore, the initially proposed relocation of the pedestrian crosswalk
push buttons was no longer required, as the new passageway is located within the
distance allowed for pedestrians to use the existing push buttons. This bid item
elimination, combined with a lower than anticipated bid quantities for asphalt and
concrete, resulted in a total construction cost of $20,945.
FISCAL ANALYSIS:
The original contract amount for the project was $27,550.00, of which $10,000 is
funded by CDBG and the remainder is funded by General Fund capital funds. The
project was completed for the final amount of $20,945. On April 13, 2009, the City
Council approved an administrative budget transfer from Minor Pavement and
Concrete Improvement Program, P-554 (420000554), in the amount of $20,305 to
cover the original contract amount. However, the project only needed $10,945, so
only that amount was transferred to P-915. The remaining $9,360 remained in the
Minor Pavement and Concrete Improvement Program (P-554) to be used for
projects funded by the CIP.
ATTACHMENT:
1. Location Map
MOTION:
That the City Council:
1) Accept the work performed by the contractor, ICE Engineering, Inc., for the
Pedestrian Islands Modification Project, P-915 (CDBG #601085-08);
2) Authorize the Public Works Director/City Engineer to sign the Notice of
Completion and submit it to the Los Angeles County Recorder’s office; and,
3) Authorize the release of the retention payment in the amount of $2,094.50 to ICE
Engineering, Inc. following the 35-day lien period.
MEETING DATE: 7/13/09
AGENDA ITEM: Acceptance of Work Performed by ICE
Engineering, Inc. for the Pedestrian Islands
Modification Project
ATTACHMENTS
Pages|109| Location Map 1PEDESTRIAN ISLAND MODIFICATION PROJECT, P- 915
(OVERLAND AVENUE AND JEFFERSON BOULEVARD)