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Title:
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Authorization to Purchase One New Electric Vehicle Lift from All American Rentals, Inc. for an Amount Not to Exceed $42,488.13.
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City of Culver City, California
City Council Agenda Item Report
RECOMMENDATION:
Staff recommends the City Council approve the purchase of one new, unused
Electric Vehicle Lift, Model Genie Z 34/22 from All American Rentals, Inc. for use in
the maintenance and repair of the City Transportation Facility, in an amount not to
exceed $42,488.13.
BACKGROUND:
The maintenance and repair of the Transportation Facility requires considerable
repairs, inspections and preventative maintenance on an on-going basis. The
Equipment Maintenance and Fleet Services Division portion of the building
consumes the majority of facility space, approximately 35,000 square feet, with
ceilings of 25 feet. The many walls, doors, lighting and related extremities are
numerous and require the use of a special vehicle to reach and repair these varied
systems. Secondly, pole lighting around the footprint of the parking area, which
houses City transit buses and other City vehicles, stands approximately 35 feet tall
and requires periodic maintenance and repair.
The Department currently utilizes an antiquated 1988 service body truck which is
equipped with an old style hydraulic bucket lift. This vehicle was replaced but
retained in service for this purpose. The vehicle is no longer usable; the hydraulic lift
bucket, which requires annual CAL-OSHA testing for safety, is unable to pass the
rigorous tests and is therefore unsafe to use.
Meeting Date: 07/28/08 Item Number: C-14
AGENDA ITEM: Authorization to Purchase One New Electric Vehicle Lift from All
American Rentals, Inc. for an Amount Not to Exceed $42,488.13
Contact Person/Dept.: Paul Condran,
Transportation Department
Phone Number: 310-253-6520
Fiscal Impact: Yes [X] No [] General Fund: Yes [] No [X]
Public Hearing: [] Action Item: [] Attachments: []
Public Notification: Master E-Mail Notification List (07/24/08); All American Rentals, Inc.
(07/21/08); United Rental, Inc. (07/21/08); Diamond Equipment Rentals (07/21/08);
American Equipment Rental & Sales (07/21/08)
Department Approval:
(07/17/08) Art Ida
City Attorney Approval:
Carol Schwab (by H. Baker) (07/21/08)
Chief Financial Officer Approval:
Jeff Muir (by M. Noller) (07/22/08)
City Manager Approval:
Jerry B. Fulwood (07/23/08)
City of Culver City, California
City Council Agenda Item Report
The old truck is also diesel powered. The new 100% electric lift will save on fuel and
maintenance costs; it extends to 35-feet, and has an articulating arm with a bucket.
This is an essential piece of equipment used by the Department’s Building Engineer,
and will meet the technical repair needs of the Department now and well into the
future.
DISCUSSION:
A Request for Proposal (RFP) was originally published on April 17, 2008; however,
the City received no bids for the equipment being requested. It was necessary to
reissue the RFP, which was published on June 5, 2008. Four bids were received.
All-American Rentals Inc. was the lowest and most responsive proposer. The
results are as follows:
Proposer Bid Price
Total Delivered
Unit With Tax
All American Rentals, Inc. $ 39,250.00 $ 42,488.13
United Rental, Inc. $ 44,750.00 $ 48,441.88
Diamond Equipment Rentals $ 49,190.00 $ 53,248.18
American Equipment Rental & Sales $ 53,709.89 $ 58,140.96
FISCAL ANALYSIS:
Sufficient funding to purchase this equipment was allocated in the Transportation
Department fiscal 2007-08 budget in the Department Special Supplies account
20368300.732120. If the City Council approves the expenditure for this request, the
funding will be carried over to fiscal 2008-09 in order to initiate the purchase order.
ATTACHMENTS:
None.
MOTION:
The Council Approve the Expenditure and Authorize the City Purchasing Officer to
Issue a Purchase Order to All American Rentals Inc., in an amount not to exceed
$42,488.13.