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CC - CONSENT ITEM: Approval of a Blanket Purchase Order with Kimball Midwest for Maintenance, Repair & Operations Supplies and Related Services in an Amount Not-to-Exceed $100,000 Per Fiscal Year for Fiscal Year 2024-2025 through Fiscal Year 2027-2028.
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Meeting Date: April 14, 2025
Contact Person/Dept: Allison Cohen/Transportation Department
Phone Number: (310) 253-6543
Fiscal Impact: Yes [X] No [] General Fund: Yes [] No [X]
Attachments: Yes [] No [X]
Public Notification: (E-Mail) Meetings and Agendas - City Council (04/10/2025); Kimball Midwest (04/09/2025)
Department Approval: Diana Chang, Chief Transportation Officer (04/07/2025)
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RECOMMENDATION
Staff recommends the City Council approve a blanket purchase order with Kimball Midwest for Maintenance, Repair & Operations (MRO) supplies and related services in Fiscal Year 2024-2025 through Fiscal Year 2027-2028 in a total amount not-to-exceed $100,000 per fiscal year.
BACKGROUND/DISCUSSION
The City of Culver City Transportation Department is committed to providing safe, reliable, and efficient fleet maintenance and repair services to more than thirty operating divisions citywide. To achieve this, it is essential to maintain the City’s vehicles and Transportation Facility equipment in optimal condition. This requires the procurement of various maintenance, repair, and operating (MRO) supplies. These supplies include parts and materials that are not stocked by the City’s Central Stores and include belts, hoses, nuts, bolts, bearings, screws, and other machine components.
Kimball Midwest is a reputable supplier of MRO products, ensuring that the Culver City Transportation Department receives quality goods that meet operational needs. This reduces the potential for equipment failure and downtime, contributing to the reliability of the Transportation Department’s services.
Culver City Municipal Code Section 3.07.055.G. exempts purchases for equipment, goods or supplies from competitive bidding when competitive bid procedures have already been conducted by another public agency, provided the equipment, goods or supplies are supplied to the City at the same or better price. Staff recommends the City Council approve purchase orders with Kimball Midwest pursuant to the terms of the cooperative agreement with Kimball Midwest available through OMNIA Partners. OMNIA Partners is a national company that partners with public agencies to make their procurement process and resulting contracts available for other public agencies. Staff was able to secure competitive pricing from Kimball Midwest through OMNIA Partners Contract R240806 that was awarded by Region 4 Education Service Center established by the State of Texas as a result of a result of proposal the Center conducted for MRO supplies, equipment and related products and services.
Staff is seeking City Council approval for the City to authorize purchase orders with Kimball Midwest for MRO products in a total amount not-to-exceed $100,000 in Fiscal Year 2024-2025. Additionally, staff is seeking City Council authorization to approve a blanket purchase order in Fiscal Year 2025-2026 through Fiscal Year 2027-2028 to allow for MRO products from Kimball Midwest in an amount not to exceed $100,000 per fiscal year.
FISCAL ANALYSIS
The Adopted Budget for Fiscal Year 2024-2025 includes sufficient funding in Account Nos. 30870400.600200 (Transportation Equipment Maintenance - R&M Equipment) and 20370210.600100 (Transportation Operations Facilities - R&M Building) to cover the cost of these MRO supplies and related services. These accounts can be found in the Transportation section of the budget book on pages 465 and 462 respectively. All services will be paid for with Transportation Department funds. No General funds will be used. Funding for future years of the blanket purchase order will be included in future fiscal year budgets.
ATTACHMENTS
None.
MOTIONS
That the City Council:
1. Approve a blanket purchase order with Kimball Midwest for maintenance, repair and operations supplies and related services in an amount not-to-exceed $100,000 per fiscal year for Fiscal Year 2024-2025 through Fiscal Year 2027-2028; and
2. Authorize the Purchasing Officer to execute such purchase orders on behalf of the City.