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Title:
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Adoption of a Resolution Authorizing the Destruction of Examination Materials in the Human Resources Department which are More Than Two Years Old.
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City of Culver City, California
City Council Agenda Item Report
RECOMMENDATION
Staff recommends the City Council adopt a Resolution authorizing the destruction of
certain records in the Human Resources Department which are more than two (2)
years old.
DISCUSSION
At the regular meeting of December 3, 2008, the Civil Service Commission
unanimously approved the destruction of all materials over two years old that relate
to completed examinations, with the exception of the resulting eligible lists. Eligible
lists, which show who participated in the examination process and their applicable
scores, have been determined to be a permanent record and have been and will
continue to be retained in perpetuity.
California Government Code Section 34090 authorizes destruction documents that
are no longer legally required to be retained, after written consent of the City
Attorney and authorization of the City Council. Pursuant to the Civil Service Rules,
the Civil Service Commission must also approve this destruction (Civil Service Rule
16, Section 4).
The documents listed in Exhibit “A,” attached to the Resolution, have been reviewed
in accordance with the provisions of Government Code § 34090 and meet those
requirements for destruction. The City Attorney has consented in writing to the
destruction of these records.
Meeting Date: 01/26/08 Item Number: C-13
AGENDA ITEM: Adoption of a Resolution Authorizing the Destruction of
Examination Materials in the Human Resources Department which are More Than
Two Years Old.
Contact Person/Dept.: Serena Wright Phone Number: 310-253-5640
Fiscal Impact: Yes [] No [x] General Fund: Yes [] No [x]
Public Hearing: [] Action Item: [] Attachments: [x]
Public Notification: Master E-Mail Notification List
Department Approval:
Serena Wright (01/05/09)
City Attorney Approval:
Carol Schwab (by H. Baker) (01/15/09)
Chief Financial Officer Approval:
Jeff Muir (01/21/09)
City Manager Approval:
Jerry B. Fulwood (01/21/09) City of Culver City, California
City Council Agenda Item Report
FISCAL ANALYSIS
There is no fiscal impact associated with this item.
ATTACHMENTS
Proposed Resolution and Exhibit A
MOTION
That the City Council:
Adopt a Resolution authorizing the destruction of certain records in the Human
Resources Department which are more than two (2) years old.
MEETING DATE: 1/26/09
AGENDA ITEM: Consideration of a Resolution Authorizing the Destruction
of Examination Material in the Human Resources Department which are more
than Two (2) Years Old
ATTACHMENTS
Pages
1. Resolution with Attachment "A"
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RESOLUTION NO. 2009-R
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CULVE R CITY, CALIFORNIA, AUTHORIZING
DESTRUCTION OF CERTAIN FILES IN THE HUMAN
RESOURCES DEPARTMENT, WHICH ARE MORE THAN
TWO (2) YEARS OLD.
WHEREAS, the Human Resources Director has certified that certain
records in the custody of the Human Resources Division, as set forth in Exhibit "A,"
attached hereto and incorporated herein by reference, have been retained for all legally
required retention periods; and
WHEREAS, the City Attorney has approved and consented to the
destruction of these records as required by law.
NOW, THEREFORE, the City Council of the City of Culver City, California,
DOES HEREBY RESOLVE as follows:
As authorized by California Government Code §§ 34090 and Council
Policy No. 4305, and with the consent of the City Attorney, the City Council hereby
approves the destruction by the Human Resources Director, or his or her designee, of
the records set forth in Exhibit "A.
APPROVED and ADOPTED this day of , 2009.
D. SCOTT MALSIN, Mayor
City of Culver City, California
APPRvEDA
7 0P APP1111.1Paw-
(IkOL A. SCHWAB -
'1,-'`'1.--City Attorney
ATTEST:
MARTIN R. COLE
City ClerkSERENA VVIUG T
Human Resources Director
Dated:
Dated:
EXHIBIT "A"
Accountant (Promotional) Bus Operator Bus Operator Engineering Services Manager Environmental Coordinator Environmental Coordinator Firefighter Maintenawe Operations Manager Mechanic Payroll Technician (Promotional) Permit Technician Planning Technician Planning Technician Police Officer — Lateral Entry Police Recruit Police Recruit Property Technician Recreation Coordinator Recreation Coordinator - Aquatics Sanitation Crew Supervisor Sanitation Driver Sanitation Roll-Off Driver Senior Accountant Senior Account Clerk Senior & Social Services Specialist — Nutrition
Senior & Social Services Specialist — R.S.V.P
Traffic Painter Transit Operations Supervisor Training & Safety Instructor Warehouse Worker/Delivery Driver Exam #1116— Expired 11-28-06
Exam #1105— Expired 10-19-06
Exam #1079 — Expired 04-19-06
Exam #1078 — Expired 05-18-06
Exam #1085 — Expired 07-01-06
Exam #1063 — Expired 01-28-06
Exam #1047 — Expired 11-24-06
Exam #1077 —Expired 04-08-06
Exam #1070— Expired 05-31-06
Exam #1068 — Expired 12-03-06
Exam #1075 — Expired 04-08-06
Exam #1099 — Expired 09-21-06
Exam #1032 — Expired 03-30-05
Exam #1095 — Expired 08-26-06
Exam #1096 — Expired 08-30-06
Exam #1052 — Expired 11-16-05
Exam #1052 — Expired 06-14-06
Exam #1049 — Expired 03-22-06
Exam #1049 — Expired 03-22-06
Exam #1103 — Expired 12-27-06
Exam #1030 — Expired 04-15-06
Exam #1035 — Expired 06-14-06
Exam #1041 — Expired 07-26-06
Exam #1082— Expired 05-29-06
Services Exam #1065 — Expired 01-27-06
Exam #1066 — Expired 01-27-06
Exam #1080 — Expired 04-22-06
Exam #1073 — Expired 02-09-06
Exam #1062— Expired 04-18-06
Exam *1056 — Expired 12-23-06
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