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Title:
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Approval of an Amendment to the Existing Professional Services Agreement with A&A Protective Services Increasing the Agreement by $2,232 (for a Total Not-to-Exceed Amount of $12,232).
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City of Culver City, California
City Council Agenda Item Report
Meeting Date: _05/11/09_ Item Number: C-8
AGENDA ITEM: Approval of an Amendment to the Existing Professional Services
Agreement with A&A Protective Services Increasing the Agreement by $2,232 (for a
Total Not-to-Exceed Amount of $12,232)
Contact Person/Dept.: Pam Robinson,
Recreation Manager
Phone Number: (310) 253-6632
Fiscal Impact: Yes [X] No [] General Fund: Yes [X] No []
Public Hearing: [] Action Item: [] Attachments: []
Public Notification: Master E-Mail Notification List (05/06/09).
Department Approval:
Bill La Pointe (by P. Mooney) (05/05/09)
City Attorney Approval:
Carol Schwab (by H. Baker) (05/06/09)
Chief Financial Officer Approval:
Jeff Muir (by M. Noller) (05/06/09)
City Manager Approval:
Jerry B. Fulwood (05/06/09)
RECOMMENDATION:
Staff recommends the City Council approve an amendment to the existing
professional services agreement with A&A Protective Services increasing the
agreement by $2,232 (for a total not-to-exceed amount of $12,232).
BACKGROUND/DISCUSSION:
The Veterans Memorial Complex (VMC) standard rental agreement requires that all
teenage events such as birthday parties and graduations hire uniformed security
guards to be placed at room entrances and exits. In addition, large events may
require security guards depending on the type of event and whether or not alcohol is
included. The cost for the security guards, plus an administrative fee, is charged
back to the customer as a part of their rental agreement.
Each year, staff opens purchase orders for several security guard services. This
year a purchase order was opened for A&A Protective Services in an amount not to
exceed $10,000; however, staff did not realize that in March the $10,000 limit had
been exceed by $2,232. Therefore staff is requesting that the Council authorize an
increase to the existing purchase order by $2,232.
FISCAL ANALYSIS:
The VMC Division budget has sufficient funds available in account
10131100.619800 (Veterans Memorial Complex – Other Contractual Services) for
this increase to the purchase order. It should be noted the entire cost to the City for
these services is recovered as a part of the rental agreement.
City of Culver City, California
City Council Agenda Item Report
ATTACHMENTS:
None.
MOTION:
That the City Council:
1. Approve an amendment to the existing professional services agreement with
A&A Protective Services increasing the agreement by $2,232 (for a total not-to-
exceed amount of $12,232).
2. Authorize the City Attorney to review/prepare the necessary documents; and
3. Authorize the City Manager to execute such documents on behalf of the City.