City of Culver City, California
City Council Agenda Item Report
RECOMMENDATION:
Staff recommends the City Council conditionally award contracts over $10,000 to
eight contract instructors not to exceed $187,469 to provide enrichment class
instruction services during July 1, 2006 through June 30, 2007 as outlined in
Attachment 1.
BACKGROUND:
Each year the Parks, Recreation and Community Services Department, Recreation
Division engages contract instructors with education and experience in specific
areas of enrichment class instruction such as theatre, dance, sports and gymnastics.
Contract Instructors offer a variety of instruction on a contract basis and provide
necessary insurance naming the City as additionally insured.
Payment to instructors for services is based upon a 70:30 percent split of the fees
collected with the instructor receiving 70% and the City receiving 30%. Contracts
with instructors under $10,000 are approved administratively by the Chief
Administrative Officer and do not need City Council approval. Contracts with
instructors over $10,000 require City Council approval.
DISCUSSION:
The Recreation Division processes contracts for contract instructors on an annual
basis which coincides with the City’s fiscal year. Enrichment class contract services
Meeting Date: 06/12/06 Item Number: C-3
AGENDA ITEM: : Consideration of Award of Contracts For Enrichment Class
Instructional Services with Various Contractors Not to Exceed $187,469 to
Provide Recreational Instruction Services from July 1, 2006 through June 30,
2007.
Contact Person/Dept.: Marty Nicholson Phone Number: (310) 253-6662
Fiscal Impact: Yes [X] No [] General Fund: Yes [X] No []
Public Hearing: [] Action Item: [X] Attachments: []
Public Notification: Parks and Recreation Commission 4/7/06, Contract Instructors
4/7/06, and Master Notification List 4/7/06.
Department Approval: William La Pointe
05/31/2006
CAO Approval: Martin R. Cole for Jerry
B. Fulwood (06/07/06)
City Controller Approval:
Marlee Chang (06/07/06)City of Culver City, California
City Council Agenda Item Report
are sent for City Council consideration annually and contingent upon approval of the
expenditures in the Enrichment Class Budget Account #10132500.619800. Staff is
requesting that the City Council approve eight contracts that are above $10,000;
conditionally based upon City Council approval of the Fiscal Year 2006-07
Enrichment Class Budget Account #10132500.619800.
Contracts requiring Council approval are provided below:
# Contractor’s
Name
Enrichment Class Provided Amount of
Contract
1 Beyond Preschool Beyond Preschool in Spanish $43,680
2 Coast 2 Coast Coast 2 Coast Soccer Camp $11,760
3 Dee-Lightful Product. Musical Theatre Camp $39,918
4 Raquel Dominquez Transition Time, Wee Ones, You & I $11,760
5 First Class Preschool First Class Preschool $40,656
6 Mike Lanahan Tennis $12,958
7 Susan Porter Sing, Dance and Play $15,187
8 Poonam Sharma Kids Time, Toddler Time & Tot Trans. $11,550
TOTALS: $187,469
Contract instructors are well respected and participants have evaluated the
instructional services extremely high. Classes offered provide a wide range of skills
and lifelong learning opportunities for residents.
FISCAL ANALYSIS:
The funds to pay for the contract services are being recommended for City Council
approval during the adoption of the City’s 2006-07 Fiscal Year Budget on June 26,
2006. Revenues will be collected from the fees paid by the participants at the
Recreation Registration Office. Contract instructors will receive 70% of the fees
collected and the City will receive 30%. Attachment 1 provides a detail calculation of
anticipated revenues from the eight contracts. The chart below summarizes the
70:30 percent amounts to be received by both the Contractors and the City.
CONTRACTOR
ESTIMATED
REVENUES
CONTRACTOR
SHARE 70%
CITY SHARE
30%
Beyond Preschool $62,400.00 $43,680.00 $18,720.00
Coast 2 Coast $16,800.00 $11,760.00 $5,040.00
Dee-Lightful
Productions $57,025.00 $39,918.00 $17,107.00
Raquel Dominguez $16,800.00 $11,760.00 $5,040.00
First Class Pre-K $58,080.00 $40,656.00 $17,424.00 City of Culver City, California
City Council Agenda Item Report
Mike Lanahan $18,512.00 $12,958.00 $5,554.00
Susan Porter $21,696.00 $15,187.00 $6,509.00
Poonam Sharma $16,500.00 $11,550.00 $4,950.00
TOTALS: $267,813.00 $187,469.00 $80,344.00
If the eight contracts are approved conditionally based upon approval of the City’s
Fiscal Year 2006-07 Enrichment Class Budget Account #10132500.619800; it is
estimated the City would receive $80,344 in revenues.
ATTACHMENTS:
1. Contract Instructors over $10,000 Projected Revenues and Expenditures
MOTION:
That the City Council:
1. Authorize the City Attorney to prepare professional services contracts for the
Contract Instructors outlined in Attachment 1 in an amount not to exceed
$187,469 contingent upon the Enrichment Class Budget Account
#10132500.619800 is approved by City Council on June 26, 2006; and
2. Authorize the Chief Administrative Officer to execute the contracts on behalf of
the City.
MEETING DATE 6/12/06
Consideration of Award of Contracts For Enrichment Class
Instructional Services with Various Contractors Not to Exceed
$187 469 to Provide Recreational Instruction Services from July
1 2006 through June 30 2007
AGENDA ITEM
ATTACHMENTS
Pages
1 Contract Instructors Over $10 000 Projected Revenues and Expend 1CONTRACT INSTRUCTORS OVER $10,000 PROJECTED REVENUES AND EXPENDITURES
Contractor Name
BeyOnd PreSbbIin1$flisl1 ,Beyond
Activity Name
Pro School in Spanish
Average
Students
16
# of
Classes|1010|# of
Sessions
10
Class Fee
'. pc:hp°
Total Income
$62 40000
Projected
Expenditures
n- $43 680 00
CONTRACT
TOTALS
3 680 00
Coast 2 Coast Coaching Coast 2 Coast Soccer Camp 40 1 3 $14000 S16 800 00 $11 760 00 $11 760 00
Dee lightfiil Productions Musical Theatre CamW(Sestion 1) 25 1 1 $785i00
_
$19 625 00 $13 737 50 $39 917 50
eiii.%Lightful Rrodudiôns , Musical Theatre CamplSession 2) 20 1 1 $595.00 - $11 900 00 / $8 330 00
1]ieatre Wotkshop 30 1 2 $425 00 $25 50000 $17 85000
Dominguez q
(Bilingual) 10 1 6 $11 760 00
Dominguez q ( g )
10 1 6 $8500 $5 10000 $357000
Dominguez Raquel You and I (Bilingual) 10 1 6
( $40 656 00
First Class Pre -K risIClas Pre -K (PIM) 14 1
8 $26 880 00 $18 816 00
Lanahan Mike Tennis at Vets ( 4 4 $12 958 40
Lanahan Mike Tennis at Vets ( ) 6 4 4
Lanahan Mike Tennis at Vets ( ) 6 3 4 $4000 $288000 $201600
Lanahan Mike Tennis at Vets ( 4 4
Lanahan Mike Tennis at Vets (Private) 10 1 1 $20000 $200000 $1 40000
Porter Susan Sing Dance & Y ( )
g6 3 4 $75 00 14 400 00 $10 080 00 $15 187 20
4 Porter,‘Ausan Sing 'Dance & Play' (4 weeks) 15 3 4 $31 00 $7,296 00 $5 107 20
Sharma Poonam Kids Time 11 1 3 $200 00 $6 600 00 $4 620 00 $11 550 00
Sharma Poonam Toddler Time 11 1 3 $10000 $3 300 00 $2 310 00
Sharma Poonam Tot Transition 10 1 3 $11000 $3 300 00 $2 310 00
Sharma Poonam Wee Ones 10 1 3 $11000 $3 300 00 $2 310 00
Total $267 813 00 $187 469 10 $187 469 10