City of Culver City, California
Agenda Item Report
Meeting Date: 14/08/25 Item Number: C-5
CITY COUNCIL AGENDA ITEM: (1) Acceptance of Work Performed by Palp, Inc.
dba Excel Paving Company; (2) Approval of a Related Construction Contract
Amendment; (3) Authorization to File a Notice of Completion; and (4) Authorization
to Release the Retention Payment after the Expiration of the 35-Day Lien Period, for
the Pedestrian Improvements at Intersections with Bus Stops Project, PZ-950,
Federal Aid No. RPSTPLE 5240 (029).
Contact Person/Dept.: Lee Torres/PW Phone Number: (310) 253-5623
Fiscal Impact: Yes [X] No [] General Fund: Yes [X] No []
Public Hearing: [] Action Item: [] Attachments: []
Commission Action Required: Yes [] No [] Date: _______________
Public Notification: (E-Mail) Agenda and Meetings – City Council (08/19/14); Excel
Paving Company (08/18/14).
Department Approval:
Charles D. Herbertson (08/15/14)
City Attorney Approval:
Carol Schwab (by H. Baker) (08/15/14)
Chief Financial Officer Approval:
Jeff Muir (by M. Noller) (08/19/14)
City Manager Approval:
John M. Nachbar (08/19/14)
RECOMMENDATION:
Staff recommends the City Council:
1. Accept the work performed by Palp, Inc. dba Excel Paving Company for the
Pedestrian Improvements at Intersections with Bus Stops Project, PZ-950,
Federal Aid No. RPSTPLE 5240 (029); and,
2. Approve an amendment to the contract with Palp, Inc. dba Excel Paving
Company, to increase the construction contract an additional $44,985.28 for the
Pedestrian Improvements at Intersections with Bus Stops Project, PZ-950; and,
3. Authorize filing a Notice of Completion; and,
4. Authorize the release of the retention funds in the amount of $47,694.66 after the
expiration of the 35-day lien period.
BACKGROUND/DISCUSSION:
On September 23, 2013, the City Council awarded a contract to Palp, Inc. dba Excel
Paving Company to construct the Pedestrian Improvements at Intersections with
Bus Stops Project, PZ-950; Federal Aid No. RPSTPLE 5240 (029) (the “Project”).
City of Culver City, California
Agenda Item Report
The Project consists of constructing pedestrian safety improvements at eight (8)
intersections. The improvements include new Americans with Disabilities Act (ADA)
compliant curb ramps with truncated domes, highly visible crosswalk and pavement
markings, accessible pedestrian push buttons, more versatile vehicle video detection
and bicycle detection devices, and reconstruction of damaged concrete pavement at
the intersection of Washington Boulevard and Inglewood Boulevard.
The improvements completed at the following intersections were on major arterials
and were selected due their high transit and pedestrian activities:
1) Sepulveda Boulevard and Washington Boulevard
2) Sepulveda Boulevard and Sawtelle Boulevard
3) Washington Boulevard and Robertson Boulevard/Higuera Street
4) Washington Boulevard and Landmark Avenue
5) Washington Boulevard/Washington Place/Zanja Street
6) Washington Boulevard and Inglewood Boulevard
7) Washington Boulevard and Centinela Avenue
8) Washington Boulevard and National Boulevard
Change Orders
The City Council approved a contingency amount of $82,628.00 for the construction
contract. However, there were seven (7) change orders approved in the total
amount of $127,613.28 which is $44,985.28 above the previously approved
contingency amount for the Project. The change orders were due to unanticipated
extra work and additional materials quantities required to satisfactorily complete the
Project.
Unanticipated extra work included: lowering of shallow traffic signal conduits to
accommodate the new ADA ramps. additional traffic restriping, use of a temporary
traffic signal during Phase 3 of intersection reconstruction at Inglewood Boulevard
and Washington Boulevard, the partial removal of an abandoned concrete
foundation in conflict with a reconstructed curb ramp, and repair of a perimeter block
wall adjacent to reconstructed curb ramp that was required as a result of the ramp
construction.
The quantity adjustments were predominantly due to the additional subgrade
removal due to poor soil conditions and additional concrete roadway pavement
reconstruction areas.
FISCAL IMPACT:
Staff proposes that the additional funding come from PZ-863 Street paving program.
City of Culver City, California
Agenda Item Report
Project Budget
Federal Surface Transportation Program $634,000
Transfer of Funds From PZ863 Street Resurfacing (Fund
420)
$384,908
Metro Funding (Fund 423) $20,800
Available Funds $1,039,708
Estimated Project Expenses
Construction Contract $826,280.00
10% contingency $82,628
Subtotal $908,908.00
Construction Management and Inspection Services $90,000
Geotechnical Construction Services (Observation &
Testing)
$20,000
Total Estimated Project Expenses $1,018,908.00
Final Project Expenses
Original Construction Contract $826,280.00
Change Orders (15.44%) $127,613.28
Subtotal $953,893.28
Construction Management/Inspection Services $66,585.00
Geotechnical Construction Services (Observation &
Testing)
$17,774.15
Total Estimated Project Expenses $1,038,252.43
A total of $44,985.28 is required to supplement the construction contingency. There
are sufficient funds available within the project budget to cover the required increase
in the construction contingency. A total of $25,640.85 of unspent funds from
Construction Management/Inspections Services and Geotechnical Construction
Services can be applied toward construction, and $20,800 are available under
42380000.730100.PZ950.
MOTIONS:
That the City Council:
1. Accept the work performed by Palp, Inc. dba Excel Paving Company for the
Pedestrian Improvements at Intersections with Bus Stops Project, PZ-950,
Federal Aid No. RPSTPLE 5240 (029); and,
2. Authorize the Public Works Director/City Engineer to execute the Notice of
Completion and submit it to the Los Angeles County Recorder’s office; and, City of Culver City, California
Agenda Item Report
3. Approve a contract amendment to increase the construction contract an
additional $44,985.28 to supplement the construction contingency of
Pedestrian Improvements at Intersections with Bus Stops Project, PZ-950,
Federal Aid No. RPSTPLE 5240 (029); and,
4. Authorize the City Attorney to review/prepare the necessary documents; and,
5. Authorize the City Manager to execute such documents on behalf of the City;
and,
6. Authorize the City Manager to release $47,694.66 in retention after the
expiration of the 35-day lien period.