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Title:
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Approval of an Amendment to the Existing Professional Services Agreement with Eagle Pump Services, Inc. in an Amount Not-to-Exceed $10,000.
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City of Culver City, California
Agenda Item Report
Meeting Date: 03/24/14 Item Number: C-1_
CITY COUNCIL AGENDA ITEM: Approval of an Amendment to the Existing
Professional Services Agreement with Eagle Pump Services, Inc. in an Amount
Not-to-Exceed $10,000.
Contact Person/Dept.: Patrick Reynolds,
Parks Division Manager
Phone Number: (310) 253-6470
Fiscal Impact: Yes [X] No [] General Fund: Yes [] No [X]
Public Hearing: [] Action Item: [] Attachments: []
Commission Action Required: Yes [] No [X] Date: _______________
Public Notification: (E-Mail) Meetings and Agendas – City Council (03/19/14).
Department Approval:
Dan Hernandez (03/12/14)
City Attorney Approval:
Carol Schwab (by H. Baker) (03/18/14)
Chief Financial Officer Approval:
Jeff Muir (by M. Noller) (03/19/14)
City Manager Approval:
John M. Nachbar (03/19/14)
RECOMMENDATION:
Staff recommends the City Council approve an amendment to the existing
Professional Services Agreement (Agreement) with Eagle Pump Services, Inc. in an
amount not-to-exceed $10,000.00.
BACKGROUND:
In December 2013, the City entered into a Professional Services Agreement with
Eagle Pump Services, Inc. for on-call irrigation booster pump maintenance at Culver
City parks. The services provided include routine maintenance, minor repairs, and
“system upgrades.” A system upgrade involves a complete overhaul of an existing
pump to ensure that it operates at maximum efficiency. This Agreement was
administratively approved.
DISCUSSION:
In Fiscal Year 2013/14, expenditures for Eagle Pump Services, Inc. are as follows:
Date Status Description Amount
10/03/13
Complete
Pump Repairs at Veterans' Memorial Park $4,198.84
02/11/14
Complete
Full Flow and System Operations Testing $595.00
02/19/14
In Progress
Upgrade System at Culver City Park Ball Fields $17,241.38
02/26/14
In Progress
Upgrade System at Veterans' Memorial Park $4,129.77
03/07/14
Complete
Babe Ruth Field Routine Maintenance $904.37
Total $27,069.36 City of Culver City, California
Agenda Item Report
Staff recently received an estimate of $4,488.53 from Eagle Pump Services, Inc. to
complete a necessary system upgrade at Fox Hills Park. The addition of these
services will exceed the $30,000 administrative authority for professional services
agreements. Also, based on past experience, staff anticipates that other irrigation
booster pump maintenance issues are likely to arise before the end of the current
fiscal year. Therefore, staff recommends that the City Council approve an
amendment to the existing Professional Services Agreement with Eagle Pump
Services, Inc. in an amount not-to-exceed $10,000.00 (for a total revised not-to-
exceed amount of $40,000).
Pursuant to Culver City Municipal Code Section 3.07.045.A, because the booster
pumps are proprietary equipment that was designed by Eagle Pump Services, Inc.
specifically for the Culver City park irrigation system, these services are excepted
from the competitive bidding requirements.
FISCAL ANALYSIS:
There are sufficient appropriations in account 41980000.730100.PZ612 (Park
Facilities Fund / Other Contractual Services / Upgrade Park Irrigation Systems) to
fund this proposed amendment to the Eagle Pump Services, Inc. Professional
Services Agreement.
MOTION:
That the City Council:
1. Approve an amendment to the existing Professional Services Agreement with
Eagle Pump Services, Inc. in an amount not-to-exceed $10,000.00 (for a total
not-to-exceed amount of $40,000); and,
2. Authorize the City Attorney to review/prepare the necessary documents; and,
3. Authorize the City Manager to execute such documents on behalf of the City.