City of Culver City, California
City Council Agenda Item Report
J1-1
RECOMMENDATION
Staff recommends the City Council:
1. Consider a fee waiver request made by the Culver City Exchange Club (the
“Exchange Club”) for the Sixth Annual Culver City Car Show (the “Car
Show”); and,
2. Approve a license agreement for the Car Show; and,
3. Designate the Car Show as a City-sponsored event.
4. Authorize the use of the Parks, Recreation and Community Services
(“PRCS”) Global Electric Motor (“GEM”) truck.
Staff recommends the Redevelopment Agency:
1. Consider a fee waiver request for the cost of staff time.
2. Determine what level of support, if any, it wishes to provide to the Car Show
in the form of a reimbursement to the City of its costs associated with the
event.
Meeting Date: 02/23/09 Item Number: J-1
AGENDA ITEM: JOINT ITEM: 1) Consideration of a Fee Waiver Request by the
Culver City Exchange Club for the Sixth Annual Culver City Car Show; 2)
Approval of a License Agreement for the Car Show; 3) Consideration of
Designation of the Sixth Annual Culver City Car Show as a City-Sponsored Event;
and 4) Determine the Level of Redevelopment Agency Support for the Car Show.
Contact Person/Dept.:
Jeremy Green, Community Development
Phone Number:
(310) 253-5764
Fiscal Impact: Yes [X] No [] General Fund: Yes [X] No []
Public Hearing: [] Action Item: [X] Attachments: [X]
Public Notification: Culver City Exchange Club (01/20/09); Downtown Business
Association (02/03/09); Chamber of Commerce 02/03/09); Master Notification List
(2/18/09).
Department Approval:
Sol Blumenfeld (02/18/09)
City Attorney Approval:
Carol Schwab (by H. Baker) (02/18/09)
Fiscal Impact Approval:
Jeff Muir (by N. Kimball) (02/18/09)
City Manager Approval:
Jerry B. Fulwood (02/18/09) City of Culver City, California
City Council Agenda Item Report
J1-2
BACKGROUND
The Culver City Exchange Club is proposing to host the Sixth Annual Culver City
Car Show on Saturday, May 9, 2009. As proposed, the Car Show will be
presented in the same general area as in the prior four years: along Culver
Boulevard between Duquesne Avenue and Ince Boulevard (Attachment 1). The
original request was made by the Exchange Club on September 26, 2008 and a
response was sent on October 30, 2008 to place the item on the schedule in
January, 2009 (Attachments 2 and 3). This item has been rescheduled several
times due to scheduling conflicts.
DISCUSSION
Fee Waiver Request
Last year, the Council approved a fee waiver requested by the Exchange Club, the
promoter of the Car Show, in the amount of $10,000. Tonight the Council and
Agency are asked to consider the fee waiver for this year’s event.
Staff met with representatives of the Exchange Club on December 17, 2008 to
discuss successes and challenges of the 2008 event. The event elements remain
essentially unchanged for 2009.
The Exchange Club finalized their Special Event Permit application, which was
heard by the Committee on Permits and Licenses (the “Committee”). The
Committee authorized a permit for this year’s event on January 14, 2009.
Staff has compiled costs, in cooperation with other City staff, associated with the
Car Show and is estimated to be approximately $21,844. This is comprised of
approximately $21,022 in staff time for staff from various departments, $554 in
permit fees, and $268 in hard costs for equipment (see detailed breakdown in
Fiscal Analysis section). The Exchange Club has requested that the Council grant
a waiver for this amount. The costs to the City would be incurred primarily by the
Public Works, Police, and Parks, Recreation and Community Services
Departments. The majority of the costs that have been projected by the Public
Works and Police Departments are for staff time and reflect an increase in staff
costs. The cost to the Agency is for a staff person who acts as a liaison and assists
the Exchange Club with their requests.
In exchange for the City’s permission to use City equipment, the Exchange Club
shall provide the City with use of three booth spaces and one vehicle display space
during the Car Show for purposes deemed appropriate by the City.
City of Culver City, California
City Council Agenda Item Report
J1-3
During past events, the Exchange Club utilized a Parks, Recreation and
Community Services (“PRCS”) Global Electric Motor (“GEM”) truck. The Exchange
Club requests that Council consider its request to use the GEM truck again this
year. The use of the GEM truck requires Council authorization. If the Council
authorizes the use, the Exchange Club will provide a certificate of general liability
insurance in an amount of $1 million and a Special Endorsement Form naming the
City as additionally insured, as well as automobile insurance covering the
Exchange Club’s volunteer driver.
License Agreement
For each of the past year’s Car Show events, the City has entered into a License
Agreement with the Exchange Club setting forth the duties and responsibilities of
the Exchange Club relating to the operation of the Car Show, and any benefits
conferred upon the Exchange Club by the City (i.e. use of City equipment; fee
waiver, where applicable; etc.) Staff recommends that the Council approve a
license agreement with the Exchange Club and direct the City Attorney’s Office to
prepare such agreement consistent with the Council’s direction this evening.
Banner Request
The Exchange Club requests that Council allow the organization to advertise by
posting banners in the public right-of-way. The banners would be produced at the
Exchange Club’s cost. The Exchange Club requests a waiver for the permit fees
($237) and cost of staff time required to install the banners ($464).
Section 17.330.040 of the Culver City Municipal Code (CCMC), relating to Signs in
the Public Right-of-Way, provides for certain exceptions to posting signs in the
public right-of-way (which is generally prohibited). One such exception is for signs
relating to the “promotion of civic events and activities” where those events and
activities are “organized or sponsored by the City or Redevelopment Agency.”
(CCMC Section 17.330.040.B.7.a)
To be “Sponsored” by the City or Redevelopment Agency, an event must comply
with CCMC Section 17.330.040.B.7.b.ii. confirming that the following criteria have
been met: The City and/or Redevelopment Agency is (a) participating in an official
capacity in the planning, preparation or promotion of the event or activity; and (b)
contributing 25% of the total estimated costs of the civic event or activity, or at
least $1,000, whichever is less. This contribution may take the form of funds, labor,
staff time, materials, a waiver of fees, or any combination of the foregoing.
The CCMC clearly requires both (a) AND (b) to be met. In addition, the use of City
staff resources, equipment, etc., for an event does not in and of itself constitute
participation in the event by the City in an “official capacity” in the planning, City of Culver City, California
City Council Agenda Item Report
J1-4
preparation or promotion of the event. Further, in accordance with the adopted City
Council Policy No. 2008-01, regarding Community Organizations, in addition to
meeting the above-referenced criteria, in order for an event to be considered City-
sponsored and/or Redevelopment Agency-sponsored, the City Council and/or
Redevelopment Agency, must determine, by specific action, that the above criteria
have been met.
In summary, in order to be eligible for a banner, the City and/or the Redevelopment
Agency would need to take both of the following actions:
(1) determine that the Culver City Car Show is a City- or Agency- sponsored event
AND (2) determine to support the event in an amount no less than $1,000, which
may take the form of a fee waiver.
Staff recommends the City Council and/or the Redevelopment Agency consider
whether to designate the Sixth Annual Culver City Car Show as a City-sponsored
and/or Redevelopment Agency-sponsored event, based upon the above criteria.
Should the Council and/or Agency take both of these actions, the City Attorney
shall include appropriate language in the License Agreement to reflect these
actions, thereby granting the request for banners.
FISCAL ANALYSIS
The City’s and Agency’s total cost associated with the Car Show, primarily staff
time, are estimated to be approximately $21,844. If a waiver is not granted by the
City Council, staff would invoice the Exchange Club for the actual costs incurred. If
a waiver is granted by the City Council, the costs will either be absorbed by the
City’s General Fund or reimbursed by the Agency.
If the Council decides to waive the fees and staff costs, the Agency may take up
the question of whether to make up the City’s loss. Agency funding of $12,000 has
been appropriated in the 2008-2009 budget (Account No. 55090200.516600
“Special Events & Meetings”) to cover the estimated hard costs for the 2009 Car
Show (i.e. permit fees, equipment rental, materials, etc.); staff costs would be
reimbursed through the annual Cost Allocation Plan.
The City Council/Agency Board may decide to waive all, a portion of, or none of
the costs requested by The Exchange Club.
For comparison purposes, the waiver of fees and staff costs requested for this
event in 2008 was approximately $14,000 and the Council approved $10,000. Last
year, the Agency reimbursed the City for staff costs. City of Culver City, California
City Council Agenda Item Report
J1-5
This year’s costs have increased due to changes in departmental fees and
charges, as well as staff time cost increases. A complete cost comparison between
the 2008 and the 2009 event have been included for your review (Attachment 4).
The Public Works Department budget includes engineering and traffic staff costs
for the planning of the event and for supervision on the day of the event,
maintenance/operations and electrical costs. This will ensure specific overview for
the event.
Last year, Public Works staff time was estimated based on regular hourly rates.
This year, the rates supplied from Public Works includes fully burdened, double
time rates per hour, to reflect the true costs of the work that will occur during the
weekend event. These rates significantly increase the budget request from last
year. Had matching types of rates been utilized, the 2009 budget would have
remained closer to that of last year for staff costs.
Last year, the Police Department’s budget had decreased due to the use of 16
non-paid Reserve Police Officers, resulting in a reduction in the number of paid
Police Officers needed for the event. This year, there is a potential that fewer
Reserve Police Officers will be available, resulting in the need for additional paid
Police Officers. Last year, Agency staff time costs were not included in the request.
For this year the costs are included.
The estimated costs are provided below for Agency and Council review:
City Costs:
Fire: $ 0 Radios
Police: $6,789 Staff time
PRCS:
Equipment $ 268 Tables, 26 Chairs, Podium
$ 0 GEM Truck
Public Works:
Maintenance Op. $1,700 2 staff
Engineering $9,879 3 staff
Sanitation $1,090 staff time, disposal
Transportation: $ 0 Staff time
Treasury: $ 317 Engineer permit fee, event permit
Total City costs: $20,043
Banner Permit Fees: $ 237 Banner Permit Fee ($79.04 per location)
Banner install staff time: $ 464 City of Culver City, California
City Council Agenda Item Report
J1-6
Total City costs
including Banners: $20,744
Banners would be produced at the Exchange Club’s cost.
Agency Costs:
Staff time $ 1,100 (20 hours at $55 for fully burdened
Management Analyst)
Total Agency Costs: $ 1,100
Total Costs: $21,844
ATTACHMENTS
.
1. Map of Downtown Culver City with Street Closures.
2. September 26, 2008 Letter and Attachments from the Exchange Club.
3. October 30, 2008 Letter of Response to Culver City Exchange Club.
4. Cost comparisons for 2008 and 2009.
MOTION
That the City Council:
1A. Approve the fee waiver request made for the Culver City Car Show and
determine the amount of the fee waiver to be $_______________;
OR
1B. Deny the fee waiver request made for the Culver City Car Show.
AND
2A. Designate the Sixth Annual Car Show as a City-sponsored event;
OR
2B. Determine that the Sixth Annual Car Show is not a City-sponsored
event.
AND City of Culver City, California
City Council Agenda Item Report
J1-7
3. Approve a License Agreement with the Culver City Exchange Club;
authorize the City Attorney to review/prepare necessary documents; and
authorize the City Manager to execute such documents on behalf of the
City.
AND
4. Authorize the use of the Parks, Recreation and Community Services
(“PRCS”) Global Electric Motor (“GEM”) truck.
That the Redevelopment Agency:
1A. Determine the level of financial support the Redevelopment Agency
wishes to provide for the Car Show to be $12,000 as budgeted (staff
recommends that any financial support be in the form of a
reimbursement to the City of its costs associated with the event)
OR
1B. Authorize the financial support to be $_________________;
AND
2A. Designate the Sixth Annual Car Show as a Redevelopment Agency-
sponsored event;
OR
2B. Determine that the Sixth Annual Car Show is not a Redevelopment
Agency-sponsored event.
MEETING DATE: February 23, 2009
1) Consideration of a Fee Waiver Request by the
Culver City Exchange Club for the Sixth Annual
Culver City Car Show; 2) Approval of a License
Agreement for the Car Show; 3) Consideration of
Designation of the Sixth Annual Culver City Car
Show as a City-Sponsored Event; and 4)
Determine the Level of Redevelopment Agency
Support for the Car Show.
AGENDA ITEM:
ATTACHMENTS
Pages
1. Map of Downtown Culver City Street Closures
1-2
2. September 16, 2008 Letter and Attachments
3-9
from the Culver City Exchange Club
3. October 30, 2008 Letter of Response to
10
Culver City Exchange Club
4, Cost Comparisons for 2008 and 2009 11ATTACHMENT 1
J>
atorre
3> I Fri t}o‘ter,
< G
tZi V' P54( .1?)
,>1
PaCi Ct Sk
x|10 10|1, IV4 -
%
_fe(t61'
BV
POINSETTIA
CULVER CITY CAR SHOW
SITE MAP — May 9, 2009
Tentative Map
Submitted 12/3/08V
)
.4.1./..................ri.m.....o.wm...0
HUGHES AVENUELc- (C.)UnC._
5- P
ILVER CITY
CL,
ATTACHMENT 2
Culver City Exchange Club
P.O. Box 212, Culver City, CA 902342 sEp 31
"Unity in Service Through Daily Acts and Steadfast Plifi5ose"
CITY
CITY OF
September 26, 2008
Honorable Mayor and
Members of the City Council
City of Culver City
9770 Culver Blvd
Culver City, CA 90232
Dear Mayor and Members of the City Council:
The Exchange Club of Culver City respectfully requests the City of Culver City
Council agendize consideration of the 2009 Culver City Truisin Back to the 50's" Car
Show for sponsorship. This will be the 6th year for the Exchange Club to host the Culver
City Car Show. We are looking forward to another wonderful community event. Of
course, it would not be possible without the support of the City of Culver City.
In order to ensure that the City Council has ample time to considr its support we
are requesting that you direct staff to agendize the item within the next two months.
This will allow the Culver City Exchange Club to know whether the City's support is
available. As I said, the Car Show is not possible without City support, therefore, your
consideration and approval are vital to keeping this event going.
I have included the equipment needs and a draft of the License Agreement for
the benefit of staff. Please contact me at 951-219-5230 if you have any questions or
need additional information. Thank you for your attention to this request.
Sincerely,
litaidtw)
Marty Nicholson
President
Culver City Exchange Club
Enclosures
3Culver City Exchange Club
"Unity in Service Through Daily Acts and Steadfast Purpose
P.O. Box 212, Culver City, CA 90231
September 2008
Sanitation, Public Works, Fire, Parks & Police
City of Culver City
9770 Culver Blvd.
Culver City, CA 90232
Dear Department:
Here is the list of assistance needed for the 6th Annual Car Show. If you have any
questions, please contact me at 951-219-5230.
Sanitation Division:
1. 34 pedestrian cans in the downtown area.
2. Drivers to staff scout vehicles to pick up trash from pedestrian cans and
deliver to bins.
3. Provide recycle cans as necessary. 15.-
4. Service community compactors as necessary at the end of the event
Public Works Department:
1. Provide one person to oversee electrical requirements for the day of the
event .|1010|Fire:
Provide 15 radios for the event.
Parks Division:
1. Provide GEM Truck for the event
---
Police:
1. Staff street closures as appropriate.
2. Provide officers and reserve officers as deemed necessary.
_---Thankfor-all-your._ -assistaramimpr.ocessirigxtun5reqtiests,aneLin.helpingnake4hezett--------- ---
Annual Culver City Car Show a success.
Sincerely,
Marty Nicholson
Culver City Exchange Club
4Contract No. 2009-000
LICENSE AGREEMENT
WITH: CULVER CITY EXCHANGE CLUB
FOR: CLOSURE OF SEVERAL STREETS IN THE DOWNTOWN AREA
The CITY OF C'ULVER CITY, hereinafter "City," hereby grants a license to the
CULVER CITY EXCHANGE CLUB, a California non-profit corporation, hereinafter
"Licensee", for permission to close and use certain streets to public vehicular vehicles for a car
show. The area to be closed and used by Licensee is illustrated on Exhibit A and, hereinafter,
referred to as the "Premises." This license shall be subject to all the following terms and
conditions:
USE OF THE PREMISES AND TERM: Licensee may use the Premises only for the set
up, operation and break down of the George Baths Car Show (the "Car Show") on May
9, 2009 from 5:00 am. through 5:00 p.m., provided that Licensee shall not begin set up
nntil all street closures have been installed The Car Show shall include and be limited to:
- Full closure of the streets shown on Exhibit A;
- Partial closure of the streets shown on Exhibit k
- Use of the Armory Building parking lot for early morning staging and all day
Parking of trailers used to transport the classic automobiles being displayed;
- Use of Vete.rails Auditorium parking areas along Culver Boulevard for early
morning staging area overflow; provided, that such use shall be terminated no
later than 9:00 am.
- Display of classic automobiles on the vehicular rights-of-way portions of the
Premises;
- Operation of booths for vendors of food, retail and other items not in
competition with the existing business in the Downtown area
In addition, Licensee shall be permitted to use the following City equipment (the
"Equipment") for the Car Show during the term of this License:
• 15 recycle containers from Sanitation Division
• 34 pedestrian cans from Sanitation Division
• 15 radios fi-om the Fire Department;
einmuintrYerViVesVegiffinent-
• 16 eight-foot tables from the Parks, Recreation and Community Services
Department
• 26 chairs from the Parks„Recreation_and Community Services Department:
• —I podinn from the Parks, Recreation and Community Services Department
• Street barricades as required by City.
-I-
5Contract No. 2009-000
In exchange for City's permission to use the Equipment, Licensee shall provide City with
use of three (3) booth spaces and one (1) vehicle display space during the Car Show for
purposes deemed appropriate by City. In addition, Licensee shall provide advertising for
related City events occurring on the day of the Car Show, at no cost to City.
2. REPAIR OF PROPERTY AND EQUIPMENT: Licensee shall repair or replace, to the
reasonable satisfaction of the Public Works Director/City Engineer, broken or damaged
City owned or operated real or personal property or public right-of-way caused, directly
or indirectly, by Licensee's activities related to the Car Show ("Damage").
3_ ADHERENCE TO crry REQUIREMENTS: During all times Licensee uses the
Premises, Licensee shall comply with all the following:
a The conditions of approval granted by City's Committee on Permits and Licenses at its
meeting of ...pending and reflected in the approved minutes therefore and the permit
issued by the Committee (collectively, attached hereto as Exhibit B);
b. Licensee shall notify both public and private emergency paramedic services that report
to Brotman of the muting of vehicles;
c All requirements of City, including, but not limited to, Fire, Police, Public Works,
Parks, Recreation and Community Services, Community Development and
Transportation Departments;
cL
Sigaage (other than that described in e_ and f, below) shall be limited only for the
purposes listed below and only as specifically approved, in writing by the City
Manager or his/her designee:
1)
Safety and general information about the Car Show while the Car Show is
open;
2) Street closures;
3) Directional signage for staging areas and visitor parking; and
4) Various locations in various places for toilet facilities, the opportunity drawing
tent, T-shirts sales, vendor sign on vendor tents, only one sponsorship banner
over main stage, sponsorship signs on security fencing.
-At Licensees:sole-cost- and-expense-, chan le message-signs-shall-be pkc iti-- -
various locations (as determined by the City's Traffic Engineering Manager);
f Two (2) days prior to the Car Show, Licensee shall ensure "Parking for Residents
Only" signs are properly and temporarily installed in the adjacent residential
neighborhoods along Van Buren, Irving and Lafayette (the "Adjacent Residential
-2-Contract No. 2009-000
Areas");
g. Licensee shall ensure residents in the Adjacent Residential Areas are provided
temporary parking passes for exemption to the no parking signs posted pursuant to d.,
above;
k Coordinate with the Kirk Douglas Theatre (the "Theatre") on the day of the Car
Show, Licensee shall: I) ensure that Car Show vehicles are not parked on either side
of Culver or Washington Boulevards, next to the Theatre, if a performance is
scheduled; 2) place a volunteer at the Culver City City Hall parking garage to ensure
that only Theatre ticket holders and City employees have access to the parking garage;
and 3) coordinate with City staff (Police and Traffic Engineering) a plan for departure
of Car Show vehicles located near the Theatre to minimize noise levels.
4. CONDMON OF PREMISES UPON END OF TERM OF LICENSE Upon the end to
the term of this License, Licensee shall remove all trash and debris, and leave the Premises
in the same condition in which the Premises were found upon commencement of
Licensee's use of the Premises.
5. INSURANCE: Without limiting any other obligation set forth in this Agreement,
Licensee, prior to use of the Premises, shall provide City with a Certificate of Insurance in
the amount of Two Million Dollars ($2,000,000 ) for General Liability (the "Policy").
That amount may be provided by two separate One Million Dollar ($1,000,000) policies.
The Policy(ies) shall provide, or be endorsed, with an endorsement approved by the City
Attorney's Office, which shows City and its officers and employees are additional insureds
under the Policy, the Policy is primary, the Policy has a severability provision and any
other City-policy is non-contributing.
6. INDEMNIFICATION: By and on behalf of Licensee in consideration of the request for
and the granting of this License, it is hereby agreed Licensee shall and does hereby
indemnify, hold harmless and defend City and each of its officers, employees and
representatives ("Indemnitees") from any and all liability claims, damages, judgments,
demands, including attorney fees and court costs, whatsoever, which may arise against any
or all Indemnitees by reason of any real or personal property damage, personal injury or
death arising or resulting directly or indirectly from Licensee's activities related to the Car
Show.
.•GOVERNING LAW: The terms-ofthis-License shall-be-interpreted accordingto the-laws- -
of the State of California. If litigation occurs, then venue shall be in the Superior Court of
Los Angeles County.
R.
LiTIGATION PPPq : if litigation arises out of this License for t he pPrroonancP thereof,
then the court shall award costs and expenses, including attorney's fees, to the prevailing
-3-
7Contract No. 2009-000
party. In awarding attorney's fees, the court shall not be bound by any court fee schedule,
but shall award the full amount of costs, expenses and attorney's fees paid or incurred in
good faith.
9. TRANSFERABILITY AND ASSIGNABILITY: This License is neither transferable nor
assignable by Licensee.
10. NOTICES: All notices given or required to be given pursuant to this License shall be in
writing and may be given by personal delivery or by mail Notice sent by mail AA be
addressed as follows:
To City. Sol Blumenfeld, Community Development Director
City of Culver City
9770 Culver Boulevard
Culver City, California 90232-0507
To Licensee: Culver City Exchange Club
Attention: Marty Nicholson, President
P.O. Box 212
Culver City, CA 90232
11. ENTIRE AGREEMENT: This License constitutes the entire agreement of the parties
hereto relating to the Premises and Car Show and shall supersede prospectively from the
date it is entered into any and all prior written or oral negotiations or agreements of the
parties relating to the premises. This License shall not be modified in any particular
manner except by a written amendment duly executed by the parties.
CULVER CITY EXCHANGE CLUB
Date: By: President
(Signatures continued on page 5)Contract No. 2009-000
(Signatures continued from page 4)
CITY:
By: Jerry Fulwood
City Manager
Date:
APPROVED AS TO FINANCING: APPROVED AS TO CONTENT:
Jeff Muir Sal Blumenfeld,
Chief Financial Officer Community Development Director
APPROVED AS TO FORM: APPROVED AS TO TAX CERTIFICATE:
Carol A. Schwab Nag= Rao
City Attorney Treasury Division Manager
-5-
99770 CULVER BOULEVARD, CULVER CITY, CA 90232-0507 www_cuivercity.org
ATTACHMENT 3
October 30, 2008
eattelL r
Ms. Marty Nicholson
President
Culvereftr -Exchange-Club- - -
P.O. Box 212
Culver City, CA 90231
Dear Marty:
Thank you for your letter dated September 26, 2008, addressed to
the Mayor and Members of City Council, regarding the sixth annual
Culver City "Cruisire Back to the 50s" Car Show.
I am pleased to inform you that I am the staff person assigned to
assist you with your event and I look forward to working on your
request for support As per your request, Staff plans to place your
request on an agenda in early January, 2009, which will allow
support to be determined four months prior to the May 9, 2009 event
date. Please confirm that this is ample time for preparation of your
event.
Thank you for the equipment needs and license agreement draft.
Please confirm that you wish to include the twenty-six (26) chairs,
podium, and street barricades request on the equipment list, as they
are listed in the license agreement draft but do not appear on the
equipment list that you provided. Please also confirm whether or not
you are interested in requesting banners in the public right-of-way,
as was requested last year, or any other additional needs that may
have come up since your last correspondence.
Please feel free to contact me at 310153.5764 or
jeremy.greencuivercity.orp with any questions or concerns_
Best Regards,
(Th
eremy
Culver City Cultural Affairs
Management Analyst
CC: Culver City City Council
Jerry Fulwood
Sol Blumenfeld
Todd Tipton
10Exchange Club's
Culver City Car Show
Request for Assistance
Comparison
Costs for 2008
Costs for 2009
City Costs:
ATTACHMENT 4
Permits and Fees:
Special event fee 36.00 36.00
Business Tax Certificate* 60.00 n/a
street closure - eng. permit $284.00 281.00
Staff Time In Kind Cost
Police 4,200.00 6,789.00
Fire Department 0.00 0.00
Maintenance Op/Electrical 1,700.00 1,700.00
Engineering 6,460.00 9,879.00
Sanitation 1,000.00 1,090.00
PRCS Eciui pment Rental costs
16 8-foot Tables ($8.00) 128.00 128.00
26 chairs ($5.00 each) 130.00 130.00
podium 10.00 10.00
GEM truck 0.00 0.00
Total cost for City $14,008.00 $20,043.00
Banner costs
banner installation costs 464.00 464.00
Banner permit 56.00 237.00
Total City Costs including Banners 14,628.00 20,744.00
Agency costs:
In Kind Costs
staff person n/a $1,100.00
Total costs for Agency 0.00 1,100.00
TOTAL CITY AND AGENCY COSTS I 14,528.001 21,844.00
* Fee in 2008 was for a Business Tax Certificate and as a non-profit organization, it is a one-time only fee.
Fee in 2009 reflects a special event permit fee.
11