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Title:
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Reject All Bid Proposals for the Construction of Linwood E. Howe Safe Routes to School Project, P-941, State Project SR2SL 5240(028)
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City of Culver City, California
Agenda Item Report
Meeting Date: 06/24/2013 Item Number: C-10
CITY COUNCIL AGENDA ITEM: Reject All Bid Proposals for the Construction of
Linwood E. Howe Safe Routes to School Project, P-941, State Project SR2SL
5240(028)
Contact Person/Dept.: Sammy Romo/PW Phone Number: 310-253-5619
Fiscal Impact: Yes [] No [X] General Fund: Yes [] No [X]
Public Hearing: [] Action Item: [] Attachments: []
Commission Action Required: Yes [] No [X] Date: _______________
Public Notification: (E-Mail) Meetings and Agendas – City Council (06/18/13); (E-Mail) –
Nobest, Inc.; PTM General Engineering Services, Inc.; Palp, Inc. dba Excel Paving
Company (06/20/13)
Department Approval:
Charles D. Herbertson (06/12/13)
City Attorney Approval:
Carol Schwab (by H. Baker) (06/17/13)
Chief Financial Officer Approval:
Jeff Muir (by M. Noller) (06/18/13)
City Manager Approval:
John M. Nachbar (06/18/13)
RECOMMENDATION:
Staff recommends the City Council reject all bid proposals for the construction of
Linwood E. Howe Safe Routes to School Project, P-941, State Project SR2SL
5240(028).
BACKGROUND:
On May 13, 2013, the City Council approved the final plans and specifications and
authorized advertising for bids for the Linwood E. Howe Safe Routes to School
Project, P-941, Federal Project SR2SL 5240(028). The project scope includes the
following:
• Construction of curb-extensions;
• New high-visibility crosswalks and advanced STOP bars;
• New bicycle lane and signage at A Street/Van Buren Place.
The following intersections were included in the bidding:
1. Braddock Drive/Lafayette Place;
2. Duquesne Avenue/Braddock Drive;
3. Braddock Drive/Madison Avenue;
4. Duquesne Avenue/Lucerne Avenue;
5. Irving Place/Farragut Drive;
6. Irving Place/Braddock Drive;
7. A Street/Van Buren Place;
8. Farragut Drive/Van Buren Place; City of Culver City, California
Agenda Item Report
9. Lucerne Avenue/Ince Boulevard;
10.Higuera Street/Lucerne Avenue (only striping) ;
11.Higuera Street/Washington Boulevard; and
12.Braddock Drive/Lincoln Avenue.
DISCUSSION:
On June 06 2013, the City Clerk’s Office staff publicly opened the bids. There were
five bid holders and three contractors responded with the following bid amounts:
CONTRACTOR BID AMOUNTS
1 Nobest, Inc. $511,000
2 PTM General Engineering Services, Inc. $532,629
3 Palp, Inc. dba Excel Paving Company $607,521
Staff reviewed all the bid documents and determined that the lowest base bid was
significantly higher than the available budget. Staff is recommending the City
Council reject all bids and rebid the project. Staff will revise the plans and
specifications to have bid add alternates in order to provide flexibility with project
costs so as to stay within the available budget and return at a future date to have the
City Council consider approving the revised plans and specifications and authorizing
advertisement of construction bids.
FISCAL ANALYSIS:
Current appropriated funding for this project is shown below:
Proposed Project Budget
Funding Source Amount
P-941 State Grant (42300941) $447,480
P-941 Gas Tax (41800941) $24,355
Amount $471,835
MOTIONS:
That the City Council:
Reject all bid proposals submitted for the construction of the Linwood E. Howe
Safe Routes to School Project, P-941 State Project SR2SL 5240(028)