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Title:
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Approval of a Professional Services Agreement with TRULINE for Court Resurfacing at Fox Hills and Syd Kronenthal Parks.
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City of Culver City, California
Agenda Item Report
Meeting Date: 05/17/2010 Item Number: C-2_
CITY COUNCIL AGENDA ITEM: Approval of a Professional Services Agreement
with TRULINE for Court Resurfacing at Fox Hills and Syd Kronenthal Parks.
Contact Person/Dept.: Patrick Reynolds,
Parks Manager
Phone Number: (310) 253-6471
Fiscal Impact: Yes [X] No [] General Fund: Yes [] No [X]
Public Hearing: [] Action Item: [] Attachments: []
Commission Action Required: Yes [] No [X] Date: _______________
Public Notification: (Email) Meetings and Agendas – City Council (05/13/2010);
(Telephone) TRUELINE. (05/13/2010).
Department Approval:
Pam Robinson (by P. Mooney) (05/11/10)
City Attorney Approval:
Carol Schwab (by H. Baker) (05/12/10)
Chief Financial Officer Approval:
Jeff Muir (by N. Kimball) (05/12/10)
City Manager Approval:
P. Lamont Ewell (05/12/10)
RECOMMENDATION:
Staff recommends the City Council approve a professional services agreement with
TRULINE for court resurfacing at Fox Hills and Syd Kronenthal Parks.
BACKGROUND:
Several Culver City parks provide playing courts for public use, including tennis,
paddle tennis, handball, volleyball and basketball courts. Due to the overwhelming
popularity of these park amenities, the Parks Division must periodically make
arrangements to have the playing courts at various parks repaired, resurfaced and
restriped. Within the past two years, such repair work was done at Culver West
Alexander and Veterans’ Memorial Parks and at the Paddle Tennis Courts on Culver
Boulevard, among other locations. Because the need for this type of refurbishment
arises so frequently, the City has a designated account {41900640 (Park Facilities
Fund – Resurface/Restripe Sports Courts)} for this purpose.
DISCUSSION:
Based on both objective criteria and community input, staff has identified the
following playing courts at Fox Hills and Syd Kronenthal Parks as being those in
most urgent need of repairs:
City of Culver City, California
Agenda Item Report
Basketball Court Paddle Tennis Courts Tennis Courts
Fox Hills Park --- 4 3
Syd Kronenthal Park 1 2 1
TOTAL COURTS 1 6 4
Quotes from three (3) companies specializing in court resurfacing were recently
obtained based on the following scope of service:
• Power wash courts
• Patch cracks
• Grind high spots
• Apply coating/surfacing material(s)
• Stripe courts
The table below summarizes the quotes received for this court resurfacing project:
Basketball
Court (1)
Paddle Tennis
Courts (6)
Tennis Courts
(4) TOTAL COST
TRULINE $2,750 $6,510 $9,675 $18,935
California Surfacing $3,850 $9,200 $12,200 $25,250
Malibu Pacific $5,800 $16,400 $20,000 $42,200
TRULINE has performed court resurfacing for the City at other park locations and
has exhibited a high degree of professionalism and an excellent work product.
Based on the City’s previous experience with this provider and the information
displayed in the above table, staff recommends TRUELINE for award of a
professional services agreement for court resurfacing at Fox Hills and Syd
Kronenthal Parks.
Pursuant to Culver City Municipal Code Section 3.07.070.A, this professional
services agreement may be approved without the necessity of formal competitive
bidding, provided that, the agreement is based upon competitive quotations,
whenever practical, from three vendor contractors.
FISCAL ANALYSIS:
There are sufficient appropriations in 41900640.730100 (Park Facilities Fund –
Resurface/Restripe Sports Courts) to fund this professional services agreement.
The Park Facilities Fund derives 100% of its revenue from development fees related
to the Quimby Act. No General Fund monies will be used for this court resurfacing
project. City of Culver City, California
Agenda Item Report
ATTACHMENT:
None.
MOTION:
That the City Council:
1. Approve a professional services agreement with TRUELINE for court resurfacing
at Fox Hills and Syd Kronenthal Parks in an amount not to exceed $18,935; and,
2. Authorize the City Attorney to review/prepare the necessary documents; and,
3. Authorize the City Manager to execute such documents on behalf of the City.