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Title:
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Approval of an Amendment to the Existing Professional Services Agreement with VCA Code Group for Building Inspection Services.
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City of Culver City, California
Agenda Item Report
Meeting Date: 3/11/2013 Item Number: C-1
CITY COUNCIL AGENDA ITEM: Approval of an Amendment to the Existing
Professional Services Agreement with VCA Code Group for Building Inspection
Services.
Contact Person/Dept.: Craig Johnson Phone Number: (310) 253-5802
Fiscal Impact: Yes [X] No [] General Fund: Yes [X] No []
Public Hearing: [] Action Item: [] Attachments: []
Commission Action Required: Yes [] No [] Date: _______________
Public Notification: (E-Mail) Meetings and Agendas – City Council (03/05/13)
Department Approval:
Sol Blumenfeld: (02/27/13)
City Attorney Approval:
Carol Schwab (by H. Baker) (03/04/13)
Chief Financial Officer Approval:
Jeff Muir (by M. Noller) (03/04/13)
City Manager Approval:
John M. Nachbar (03/05/13)
RECOMMENDATION
Staff recommends the City Council approve an amendment to the existing
professional services agreement with VCA Code Group (VCA) for as-needed Building
Inspection Services in an additional amount not-to-exceed $35,000.
BACKGROUND
Over the last several months, the Building Safety Division of the Community
Development Department has received an increase in project plan reviews and
inspections due to the volume of work, both on large and small scale projects. On
December 26, 2012, an agreement with VCA was administratively approved for
as-needed building inspection services for the not-to-exceed amount of $30,000.
DISCUSSION
VCA has been utilized on numerous occasions by the Building Safety Division to
assist intermittently with plan checks when inspectors have been unable to do
them due to inspection workload. Since January, VCA has been working on an
as-needed basis with the Building Safety Division to conduct plan reviews for
smaller projects to help maintain service levels within the Division. The Division
workload has not diminished and additional services are required for the
remainder of the fiscal year in an additional amount not-to-exceed $35,000.
City of Culver City, California
Agenda Item Report
Pursuant to Culver City Municipal Code § 3.07.085.A, a contract for professional
services may be awarded without complying with formal competitive bidding
procedures; provided, the contract is based upon competitive quotations,
whenever practical, as determined by the City Manager. In this case, the
Building Safety Division has been satisfied with the services provided by VCA
thus far and, therefore, the City Manager has determined receiving competitive
quotations is not practical at this time
FISCAL ANALYSIS
An administrative contract, not-to-exceed $30,000, was initially approved in
December 2012 (Attachment 1). Staff is requesting an additional $35,000 for a
total amount not-to-exceed $65,000 for Fiscal Year 2012/2013. Funds are
available in Building Safety Other Contractual Services account
10150150.619800.
ATTACHMENTS
None
MOTION
That the City Council:
1. Approve an amendment to the existing professional services agreement with
VCA Code Group for as-needed building inspection services in an additional
amount not-to-exceed $35,000 for a total contract amount not-to-exceed $65,000;
and,
2. Authorize the City Attorney to review/prepare the necessary documents; and,
3. Authorize the City Manager to execute such documents on behalf of the City
MEETING DATE: 03.11.13
AGENDA ITEM: Approval of a Contract Amendment with VCA Code Group
for Building Inspection Services.
ATTACHMENTS
Pages
1. Contract with VCA Code Group - #31300471 1 - 9
ATTACHMENT 1
1 ATTACHMENT 1
2 ATTACHMENT 1
3 ATTACHMENT 1
4 ATTACHMENT 1
5 ATTACHMENT 1
6 ATTACHMENT 1
7 ATTACHMENT 1
8 ATTACHMENT 1
9