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Title:
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Approval of a Contract Change order with Sialic Contractor Corporation for the Washington Blvd Streetscape Project Phase II.
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City of Culver City, California
City Council Agenda Item Report
RECOMMENDATION:
Staff recommends the Redevelopment Agency (Agency) approve a change order to
the construction contract with Sialic Contractors Corporation dba Shawnan
(Shawnan) for the Washington Boulevard Streetscape Project Phase II (R-3083) in
the amount of $15,423.00 to complete the installation of surround lighting on palm
trees along East Washington Blvd between La Cienega Ave. and Fairfax Ave.
BACKGROUND:
On August 18, 2003, the Agency approved a construction contract with Shawnan in
the amount of $392,948. The approved project included the following improvements
in the segment of Washington Blvd. between La Cienega Blvd. and Fairfax Ave.:
Removal and replacement of substandard PCC sidewalk, driveway
approaches and access ramps
A.C. pavement overlay in areas of failing pavement
Palm tree surrounds, including lighting system
Upgrade of existing streetlights
Streetlight pole “blade” signs
Street furniture (benches, bike racks, trash receptacles)
Phase I tree surround message band replacements
2-year maintenance
DISCUSSION:
This project began on November 5, 2003, and has been plagued by a series of
setbacks due to product discontinuance and change in manufacturer specifications.
When this project was initially designed, it was done to meet the specifications of
Meeting Date: October 3, 2006 Item Number: C-2
AGENDA ITEM: Approval of Contract Change Order with Sialic Contractors
Corporation dba Shawnan Corporation in the Amount of $15,423.00 for the
Washington Blvd. Streetscape Project Phase II.
Contact Person/Dept:
Heustace Lewis/Eric Mirzaian
Public Works-Maintenance Operations
Phone Number:
(310) 253-6444 / (310) 253-6410
Fiscal Impact: Yes [X] No [] General Fund: Yes [] No [X]
Public Hearing: [] Action Item: [X] Attachments: []
Public Notification: Master Notification List (9/27/2006)
Department Approval:
Charles Herbertson (09/25/2006)
Executive Director Approval:
Jerry B. Fulwood (09/26/2006)
City Controller Approval:
Marlee Chang (09/26/2006)City of Culver City, California
City Council Agenda Item Report
earlier surround lighting used on palm trees along Washington Blvd. between La
Cienega Ave. and Fairfax Ave. Shawnan encountered difficulties in obtaining the
original fixtures, lamps, and ballasts because the original manufacturer had gone out
of business and the required parts were no longer manufactured. Shawnan was
able to purchase the fixtures and lamps from another manufacturer but purchased
incorrect ballasts that did not match the fixtures. Due to the incompatibility between
the ballasts and fixtures, the Public Works Department rejected their use. As a
result, Shawnan was requested to purchase magnetic core/coil ballasts as indicated
in the original specifications for this project. Shawnan did purchase the magnetic
core/coil ballasts but because these ballasts had to be manufactured new, their
physical size did not match the intended original ballasts.
The incorrect size of the ballasts introduces an additional setback on the project
because the necessary four ballasts that are needed per palm tree surround will not
fit in the existing individual electrical pull boxes. All thirty pull boxes have to be
upgraded to the larger #6 pull box to accommodate the ballasts.
Thus, the change order in the amount of $15,423 will pay for the materials and labor
to install the required thirty #6 pull boxes. This change order will be the thirteenth in
a series of change orders for this project. The first seven change orders were
approved by the Agency at its February 3, 2004 meeting. The subsequent change
orders were authorized administratively by the Executive Director of the Agency.
Staff is seeking approval from the Agency for this particular change order because
the Executive Director has reached the allowable threshold to approve change
orders without Agency approval.
FISCAL ANALYSIS:
Sufficient funding is available for this change order in the following Agency budget
account: 57394801-730100
ATTACHMENTS:
None
MOTIONS:
1. That the Redevelopment Agency approve a change order in the amount of
$15,423.00 to the contract with Sialic Corporation dba Shawnan Corporation for
the Washington Blvd. Streetscape Project Phase II (R-3083).
2. Authorize the Executive Director, or his/her designee, to execute said change
order in the amount of $15,423.00.