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Title:
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Approval of Purchase Orders for the Acquisition of Transit Bus Farebox Parts and Equipment from SPX Genfare, a Division of SPX Corporation, for an Amount Not-to-Exceed $33,700.
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City of Culver City, California
Agenda Item Report
Meeting Date: May 11, 2015 Item Number: C-7
CITY COUNCIL AGENDA ITEM: Approval of Purchase Orders for the Acquisition
of Transit Bus Farebox Parts and Equipment from SPX Genfare, a Division of SPX
Corporation, for an Amount Not-to-Exceed $33,700.
Contact Person/Dept.: Paul Condran Phone Number: 310-253-6520
Fiscal Impact: Yes [X] No [] General Fund: Yes [] No [X]
Public Hearing: [] Action Item: [] Attachments: [X]
Commission Action Required: Yes [] No [X] Dates:
Public Notification: Agenda and Meetings – City Council (05/06/15)
Department Approval:
Art Ida (05/04/15)
City Attorney Approval:
Carol Schwab (by H. Baker) (05/05/15)
Chief Financial Officer Approval:
Jeff Muir (by M. Noller) (05/05/15)
City Manager Approval:
John M. Nachbar (05/06/15)
RECOMMENDATION:
Staff recommends the City Council approve purchase order(s) for the acquisition of
new farebox parts and equipment from SPX Genfare, a Division of SPX Corporation,
for an amount Not-to-Exceed $33,700.
BACKGROUND:
The Transportation Department is currently in possession of ten (10) incomplete
spare fareboxes designed for use in Culver City buses. Due to normal wear of the
City’s farebox systems in daily operation, these spare fareboxes have either been
used in buses as temporary backups or used for their parts to expedite immediate
repairs. By using parts from these spare systems, the Department has been able to
reduce the repair and lead times to return complete farebox systems into service as
quickly as possible. The purchase of additional parts and equipment will allow for
these ten (10) fareboxes to be returned to their original working condition and used
when ready for service to meet the needs of transit operations. To purchase a new,
fully completed farebox would normally cost approximately $12,000 per system.
To maintain compatibility with the Smart Bus technology currently employed on City
buses and to integrate with the regional TAP access card passes, SPX Genfare is
the required supplier. Further, the City’s computerized Data Collection system
software, probes, and vaults are all designed to operate only with SPX Genfare
fareboxes.
DISCUSSION:
The Transportation Department relies heavily on the quality and security of the
farebox systems integrated on its fleet of public transit buses. The need to repair the
ten (10) fareboxes also provides good working units for Transit Operation’s service City of Culver City, California
Agenda Item Report
expansion plans and therefore will enable the Department to increase the number of
spare fareboxes it needs for vehicles.
The equipment for this project is solely manufactured by SPX Genfare, a Division of
SPX Corporation, and is in-keeping with the City’s existing system technologies.
SPX Genfare is sole source provider of these specific fareboxes. Pursuant to Culver
City Municipal Code Sections CCMC §§ 3.07.045.A, B and C, formal bidding
requirements are not applicable in this situation because the needed parts and
equipment are proprietary items of the original equipment manufacturers/distributors;
are components for a system of equipment previously acquired by the City and are
necessary for the repair and maintenance of such equipment; and SPX GFI Genfare
is a sole source vendor.
FISCAL ANALYSIS:
The Transportation Department has budgeted allocations for this purpose (Account
number 20370300.732120) included in the City Council Adopted Budget for Fiscal
Year 2014/2015. Funds have been allocated for the project from Prop C
Discretionary (MOSIP) funds identified for capital purchases, and therefore no
General Funds will be utilized for the project.
ATTACHMENTS:
1. Quotation for equipment from SPX Genfare, a Division of SPX Corporation
MOTION:
That the City Council:
1. Approve a Purchase Order(s) with SPX Genfare, a Division of SPX
Corporation, for the acquisition of transit bus farebox parts and equipment in
an amount not-to-exceed $33,700; and
2. Authorize the Purchasing Officer to execute such Purchase Order(s) on
behalf of the City.