City of Culver City, California
City Council Agenda Item Report
Meeting Date: 6/18/07 Item Number: J-1
AGENDA ITEM: A JOINT City Council/Redevelopment Agency Meeting for the
Award of a Construction Contract to FEI Enterprises, Inc. for the Construction of the
New Fire Station #3 located at 6030 Bristol Parkway, Project P-857
Contact Person/Dept.: Andy O’Connell/PW Phone Number: 310.253.5606
Fiscal Impact: Yes [X] No [] General Fund: Yes [X] No []
Public Hearing: [] Action Item: [X] Attachments: []
Public Notification:
Master Notification List via email on June 14, 2007
and all contractors that submitted bids
by phone on June 14, 2007
Department Approval:
Charles D. Herbertson 5/29/07
City Attorney Approval:
Carol Schwab (by H. Iker) (06/14/07)
City Controller Approval:
Marlee Chang (06/14/07)
City Manager Approval:
Jerry B. Fulwood (06/14/07)
RECOMMENDATION:
Staff recommends the City Council:
(1) authorize the award of a construction contract to FEI Enterprises, Inc. for the
construction of a new 12,216 square foot, three bay, two story Fire Station
located at 6030 Bristol Parkway, in the amount of $5,100,000.00; and
(2) approve a budget amendment to appropriate $1,526,970.00 from the City
General Fund Reserves to Account #42000857.730100 for the Fire Station #3
project. (A 4/5
th
vote is required to approve the budget amendment.)
Staff recommends that the Culver City Redevelopment Agency:
Authorize the award of a construction contract to FEI Enterprises, Inc. for the
construction of a new 12,216 square foot, three bay, two story Fire Station
located at 6030 Bristol Parkway, in the amount of $5,100,000.00
BACKGROUND:
The existing Fire Station #3, located at 11304 Segrell Way, is a wood frame structure
that was built in 1955. Due to the age of this structure, it does not meet current
seismic or building code requirements and it lacks the proper size to accommodate
required staffing levels or specialized fire fighting equipment. City of Culver City, California
City Council Agenda Item Report
On June 6, 2004, the Redevelopment Agency authorized a professional services
agreement with WLC Architects to prepare an analysis and conceptual design for
either the remodel or relocation of the existing Fire Station #3. The City owns a one-
acre parcel of land at 6030 Bristol Parkway, located in a non-residential area, which
was used as an equipment storage yard for the Public Works Department. This site
was included in the analysis for potential relocation of Fire Station #3.
In all areas of comparison in the WLC Architects analysis, it was determined that
construction of a new fire station at the Bristol Parkway site was deemed the most
practical way to meet the needs of the Fire Department rather than a remodel or
demolition and reconstruction of the existing fire station at its current site. Of
particular concern for the Fire Department is the need for an additional apparatus bay
to meet current equipment needs and additional room for the required fire personnel.
On February 13, 2006, the City Council approved a motion that a 12,216 square foot
three-bay, two-story building be designed for the new Fire Station #3.
DISCUSSION:
On March 26, 2007, the City Council approved the final plans and specifications and
authorized the advertising of construction bids. The project was advertised in four
major construction project advertising publications. A total of eighteen (18)
contractors purchased the plans and specifications.
On May 8, 2007, the bids were publicly opened by the Deputy City Clerk. Eight (8)
contractors responded with the following bid amounts:
CONTRACTOR BID AMOUNT
FEI Enterprises, Inc. $5,100,000
G-2000 Construction, Inc. $5,599,000
Gonzales Construction $6,285,000
CTP Construction $6,329,000
Woodcliff Corp. $6,526,000
Moment Construction Co., Inc. $6,607,000
ICON West, Inc. $6,658,000
USS Cal Builders, Inc. $6,978,000
Staff and RCI Consultants, (design and construction manager), reviewed all of the
bidder’s submitted documents and found them to be responsive and complete. With
FEI Enterprises, Inc. bid amount being much lower than the average bid, Gabriel
Fedida, President of FEI Enterprises, Inc. was contacted and interviewed by staff in
order to determine that FEI’s bid is both reasonable and complete. In addition, staff City of Culver City, California
City Council Agenda Item Report
purchased and reviewed a Dunn & Bradstreet financial report on FEI Enterprises, Inc.
Staff believes that the report indicates that FEI has the financial wherewithal to
successfully complete the project. Finally, staff along with the City’s Construction
Manager have visited and reviewed previous and current projects performed by FEI
including a $4.0 million dollar Little Tokyo Branch Library project which received an
outstanding letter of recommendation from the City of Los Angeles’ project manager.
If City Council awards the contract to FEI Enterprises, Inc., it is anticipated that
construction will commence in the first week of August. With a contract duration of
345 calendar days, it is anticipated that construction will be completed by the middle
of July, 2008. The project should be nearing completion by April 2008.
FISCAL ANALYSIS:
Based on the current budget and the estimated project expenses, as shown below,
the project will have a deficit of $1,526,970. Therefore, staff recommends the City
Council authorize a budget amendment to appropriate $1,526,970 from the General
Fund fund balance to the Capital Improvement Budget.
Current Available Project Budget
Funding Source Amount
Redevelopment Agency
(55393700.730100)
$3,000,000
Capital Improvement Program
(42000857.730100)
$2,000,000
Total= $5,000,000
Estimated Project Expenses
Construction contract $5,100,000
10% Contingency $ 510,000
Public Art Cost $ 33,768
Architectural Design $ 313,250
Construction Management $ 333,452
Construction inspection for grading,
concrete, and steel
$ 70,000
Fiber Optic Installation $ 55,000
Furniture, Fixtures and Equipment $ 50,000
Radio Communications Equipment $ 25,000
Telephone Equipment $ 15,000 City of Culver City, California
City Council Agenda Item Report
Reprographics $ 5,000
Feasibility Study $ 16,500
Total Estimated Project Cost $6,526,970
Total Budget Amendment Required $1,526,970
Proposed Budget Amendment
Funding Source Amount
General Fund Reserve $1,526,970
Total Budget Amendment $1,526,970
MOTIONS:
That the City Council:
1. Award a tri-party construction contract to FEI Enterprises, Inc. in the amount
of $5,100,000.00 (Five Million One Hundred Thousand Dollars) for the
construction of the new Fire Station #3 located at 6300 Bristol Parkway,
Project P-857;
2. Authorize the Public Works Director/City Engineer and the Fire Chief, to
increase the Contract by an amount not to exceed $510,000 (Five Hundred
and Ten Thousand Dollars), 10%, if necessary, due to unforeseen conditions;
3. Approve budget amendment to appropriate $1,526,970 (One Million Five
Hundred Twenty-Six Thousand and Nine Hundred and Seventy Dollars) from
the General Fund fund balance to the budget line item 42000857.730100 Fire
Station #3, P-857 (A 4/5th vote is required to approve the budget
amendment);
4. Authorize the City Attorney to prepare the appropriate documents; and
authorize the City Manager to execute such documents on behalf of the City.
City of Culver City, California
City Council Agenda Item Report
That the Redevelopment Agency:
1. Award a tri-party construction contract to FEI Enterprises, Inc. in the amount
of $5,100,000.00 (Five Million One Hundred Thousand Dollars) for the
construction of the new Fire Station #3 located at 6300 Bristol Parkway,
Project P-857;
2. Authorize the Executive Director to execute the agreement.