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(1) Dissolution of the Ad Hoc 2015 Culver City Performing Arts Grant Program Subcommittee; (2) Creation of the Ad Hoc 2016 Culver City Performing Arts Grants Program Subcommittee; and (3) Assignment of Commissioners to Ad Hoc and Standing Subcommittees for Fiscal Year 2015/2016.
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Contact Person/Dept: B. Christine Byers/City Manager’s Office
Phone Number: (310) 253-6003
Fiscal Impact: Yes [] No [X] General Fund: Yes [] No []
Public Hearing: [] Action Item: [X] Attachments: []
Public Notification: Meetings and Agendas - Cultural Affairs Commission (08/06/15)
Department Approval: Martin R. Cole, Assistant City Manager/City Clerk (08/05/15)
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RECOMMENDATION
Staff recommends that the Cultural Affairs Commission (CAC) (1) dissolve the Ad Hoc 2015 Culver City Performing Arts Grant Program Subcommittee; (2) create the Ad Hoc 2016 Culver City Performing Arts Grants Program Subcommittee; and (3) assign Commissioners to Ad Hoc and Standing Subcommittees for Fiscal Year 2015/2016.
BACKGROUND/DISCUSSION:
At its first regular meeting in July of each year, the Cultural Affairs Commission reviews its subcommittees in light of the City Council adopted budget and work program for Cultural Affairs for the coming year, and two Commissioners are assigned to two or more of the CAC’s subcommittees. Pursuant to a request from the CAC at its meeting on June 9, 2015, this item was carried forward to the regular meeting in August so that all CAC members could be present.
Subcommittee meetings are held on an as-needed basis, with some subcommittees meeting monthly and others once or twice within a twelve month period. In general, “ad hoc” subcommittees serve only a limited or single purpose, are not perpetual, and are dissolved when their specific task is completed. Ad hoc subcommittees do not constitute a “legislative body” and are not subject to the Brown Act. “Standing” subcommittees (e.g., the Public Art Subcommittee) have a continuing subject matter jurisdiction, are considered to be a “legislative body,” and are subject to the Brown Act. These subcommittee meetings must be noticed and open to the public.
Currently, the CAC has the following ad hoc and standing subcommittees:
Ad Hoc:
• 2015 Culver City Performing Arts Grant Program (Klein/Williams)
• Culver City Creative Economy Report (Dickter/Koosed)
• Historic Preservation Ordinance and Program Update (Dickter/Small)
• Honorary City Poet Laureate (Small/Williams)
Standing:
• Public Art (Koosed/Williams)
Proposed Action 1 - Dissolution of Ad Hoc Subcommittees
The 2015 Culver City Performing Arts Grant Program Subcommittee has completed its work and the Commission should now dissolve the subcommittee. The other three ad hoc subcommittees have not completed their work but are expected to do so either within the next few months or by June 2016. Those subcommittees should not be dissolved at this time.
Proposed Action 2 - Creation of Ad Hoc Subcommittees
For the upcoming year, staff recommends the CAC create the following subcommittee:
• 2016 Culver City Performing Arts Grant Program Subcommittee
Proposed Action 3 - Appointments to Subcommittees
Should the CAC so desire, it may appoint new or reappoint existing members to its ad hoc and standing subcommittees.
Given the limited scope and compressed time-frame of the work of the Ad Hoc Honorary City Poet Laureate Subcommittee, staff recommends that the two members currently on that subcommittee (Commissioners Small and Williams) remain.
FISCAL ANALYSIS:
Creation of subcommittees can involve the allocation of staff time (especially standing subcommittees).
ATTACHMENTS:
None.
MOTION:
That the Cultural Affairs Commission:
1. Dissolve the Ad Hoc 2015 Culver City Performing Arts Grant Program Subcommittee;
2. Create an Ad Hoc Subcommittee with the following limited scope: 2016 Culver City Performing Arts Grant Program; and,
3. Make subcommittee assignments for Fiscal Year 2015/2016:
Subcommittee Commissioners
AD HOC:
2016 Culver City Performing Arts Grant ______ /______
Program
Culver City Creative Economy Report ______ /______
Historic Preservation Ordinance and ______ /______
Program Update
STANDING:
Public Art ______ /______