City of Culver City, California
City Council Agenda Item Report
RECOMMENDATION
Staff recommends the City Council approve the revised classification specification
for Equipment Maintenance Supervisor.
BACKGROUND
The Transportation Department’s Equipment and Fleet Maintenance Division
management requested that a recruitment be conducted to fill a pending vacancy in
the Equipment Maintenance Supervisor classification. The request provided the
Personnel Department staff with the opportunity to review the existing classification
specification to determine if it still depicted the needs of the position accurately, e.g.
essential duties, training and experience, etc.
The Personnel Department staff and the Transportation Department management
concurred that the classification specification required some revision. At the
December 6, 2006 meeting, the Civil Service Commission approved the revised
classification specification for Equipment Maintenance Supervisor.
DISCUSSION
The Equipment Maintenance Supervisor classification specification has been
updated to reflect current titles, changes in technology, and terminology in relation to
performing the essential duties. In addition, the minimum requirements have been
revised to include the different types of vehicles with alternative fuels the incumbents
in the classification will be expected to maintain and repair.
Meeting Date: 12/11/06 Item Number: A-5
AGENDA ITEM: Approval of the Classification Specification for Equipment
Maintenance Supervisor.
Contact Person/Dept.: Mary Ortiz Phone Number: 310-253-5650
Fiscal Impact: Yes [] No [X] General Fund: Yes [] No []
Public Hearing: [] Action Item: [x] Attachments: [x]
Public Notification: Master Notification List and Culver City Employees Association on
December 1, 2006.
Department Approval:
Serena Wright (12/01/2006)
City Manager Approval:
Jerry B. Fulwood (12/07/2006)
City Controller Approval:
Marlee Chang (12/07/2006)City of Culver City, California
City Council Agenda Item Report
FISCAL ANALYSIS
There is no salary adjustment for this proposed item.
ATTACHMENT(S)
1. Revised Classification Specification for Equipment Maintenance Supervisor
MOTION
That the City Council:
Approve the revised classification specification for Equipment Maintenance
Supervisor.
MEETING DATE: December 11, 2006
AGENDA ITEM: Approval of the Classification Specification for Equipment
Maintenance Supervisor.
ATTACHMENTS
Pages
1. Revised Classification Specification.
1-3ATTACHMENT "A"
e
PERSONNEL DEPARTMENT
EQUIPMENT MAINTENANCE SUPERVISOR
Occupants of this classification are in the classified service. They function as the first line supervisor for
tasks performed in the maintenance and repair of City equipment including transit buses, refuse vehicles,
heavy, medium and light duty trucks, fire apparatus, police vehicles, off-road equipment and passenger
vehicles, including many vehicles operating on compressed natural gas (CNG). schedule, assign, train
and supervise the work of Mechanics, Mechanic A-cistants and Equipment Service Workers. The
Equipment Maintenance Supervisor may perform more complex and specialized mechanical tasks.
SUPERVISION RECEIVED AND EXERCISED
This position reports to the Equipment Maintenance Manager. Responsibilities include supervision of
Mechanics, Mechanic Assistants, Equipment Service Workers, Assistant and clerical support staff.
The following tasks are essential for this position. Incumbents in this classification may not perform all of
these tasks, or may perform similar related tasks not listed here.
1. Supervises the day-to-day operations of the City Garage Equipment Maintenance and Fleet
Services Division, including the work of Mechanics, Mechanic Assistants and Equipment Service
Workers through determining work procedures, assigning duties, training, assisting in solving work
problems, enforcing City, State and Federal regulations and policies, overseeing daily time records
and promoting work efficiency. Ensures work is performed in a safe and productive manner.
2. Prioritizes and monitors the quality and quantity of the work of subordinates. Identifies problems in
the quantity and quality of work and Takes prompt arid effective corrective action, as needed.
3. Identifies better methods for meeting service demands through streamlining and improving work
methods. Tests these possible improvements to assure their effectiveness.
4. Objectively and constructively evaluates the performance of subordinates; through verbal and
Written evaluations; motivates and develops subordinates; provides technical and safety training.
5. Monitors vehicle and equipment history, sets and maintains criteria for complete equipment
maintenance; evaluates maintenance and repair work on its completion to assure the effective
correction of all operating problems of the equipment.
6. Creates maintenance work-orders using an automated fleet management system; writes purchasing
requisitions for parts and supplies; provides in-depth cost analysis for vehicle repair; maintains,
creates and justifies data for all equipment.
7. Performs more complex troubleshooting diagnosis, and maintenance and repair of a wide variety of
gasoline, diesel, and CNG powered engines and all related mechanical components, when staffing
levels dictate.
November 1998
7-7A
February 2002
Revised December 2006Equipment Maintenance Supervisor
Page 2
8. Skillfully operates shop equipment such as a electronic diagnostic scanners, computers, drill press,
grinder, engine analyzers (oscilloscope), battery tester, etc.; engineers modifications and fabrication
work.
9. Uses a an "on line" computer to establish and monitor equipment costs and control and to develop
technical reports and spreadsheets.
10. Discusses and coordinates acquisition of equipment and vehicle parts with the Purchasing
-De-palm-silt Division and appropriate vendors.
11. Makes recommendations to management regarding hiring, discipline and transfers of staff.
MINIMUM KNOWLEDGE, SKILLS AND ABILITY
Knowledge of:
• Methods, materials, tools, and techniques used in the repair and maintenance of a variety of City
motorized equipment.
• Gasoline, diesel and alternative fuels engines.
• Functions and capacities of various parts and equipment.
• Functions and capacities of various parts and equipment used in the repair of Oty motorized
equipment.
• Serviceing and repair technology related to a wide variety of motorized equipment and vehicles
including internal combustion engines, generators, and complex electrical and hydraulic systems.
• Cleaning and storing methods for hazardous materials including engine fluids and anti-freeze.
• Training and supervision techniques.
• Safety standards and precautions.
Skill and Ability to:
• Perform heavy and physically demanding work for lengthy and continuous periods of time.
• Work nights, weekends, and holidays.
• Maintain records, inventories of equipment, files and related functions.
• Inspect and diagnose mechanical troubles and determine appropriate maintenance and repair needs.
• Supervise and lead the work of others.
• Establish and maintain effective working relationships with others.
• Use maintenance and repair equipment and tools in diagnosing, maintaining, and repairing a wide
variety of motorized equipment.
• Schedule and set priorities for work to be accomplished.
• Interpret and work from sketches and diagrams.
• Adapt available tools and repair parts and equipment to specific operating equipment problems.
• Order and identify parts necessary for maintenance and repair work.
Possession of a valid California class B driver's license with a passenger endorsement; a class B permit
will be accepted for the first 90 days of appointment.
November 1998
Revised February 2002
December 2006PHYSICAL REQUIREMENTS AND WORKING CONDITIONS
Equipment Maintenance Supervisor
Page 3
At time of hire, must provide own tools of type and quantity necessary for journey-level vehicle and
equipment maintenance and repair.
Any combination equivalent to training and experience that could likely provide the required knowledge,
skills, and abilities would be qualifying. A typical way to obtain the knowledge, skills, and abilities would
be high school graduation or equivalent with additional course work
and/or training in supervision and five (5) years of experience as a journey level Mechanic. Heavy duty
and alternative fuels experience desirable,
• Require vision (which may be corrected) to read small print.
• Require the mobility to stand, stoop, reach, and bend. Require mobility of arms to reach and
dexterity of hands to grasp and manipulate small objects.
• Require the ability to stand for long periods.
• Require the ability to walk long distances.
• Perform work which involves the frequent lifting, pushing and/or pulling of objects which may
approximate 50 pounds and may occasionally weigh up to 100 pounds.
• Maybe be required to work evenings, Of weekends, and holidays.
• May be required to work with harsh and toxic substances.
• May be required to wear protective apparel including goggles, face protectors, aprons, shoes and
oxygen breathing apparatus.
• May be required to work around loud noise.
• May be required to work around moving mechanical parts. May be required to work around electrical
current.
• Is subject to inside and outside environmental conditions.
November 1998
Revised February 2002
December 2006