City of Culver City, California
Agenda Item Report
Meeting Date: 08/22/11 Item Number: C-3
CITY COUNCIL AGENDA ITEM: (1) Acceptance of Work Performed by Creative Nile
Builders, Inc.; (2) Authorization to file a Notice of Completion; and, (3)
Authorization to Release the Retention Payment for the El Marino Park Playground
Rehabilitation Project, P-899, after the Expiration of the 35-Day Lien Period.
Contact Person/Dept.: Patrick Reynolds,
Parks Manager
Phone Number: 310-253-6470
Fiscal Impact: Yes [X] No [] General Fund: Yes [] No [X]
Public Hearing: [] Action Item: [] Attachments: []
Commission Action Required: Yes [] No [X] Date: _______________
Public Notification: (E-Mail) Meetings and Agendas – City Council (08/17/11); (E-Mail)
Parks, Recreation and Community Services Commission (08/17/11); (E-Mail) Creative Nile
Builders, Inc. (08/17/11).
Department Approval:
Dan Hernandez (08/09/11)
City Attorney Approval:
Carol Schwab (by H. Baker) (08/15/11)
Chief Financial Officer Approval:
Jeff Muir (by K. Marsden) (08/16/11)
City Manager Approval:
John M. Nachbar (08/17/11)
RECOMMENDATION:
Staff recommends that the City Council: (1) accept the work performed by Creative
Nile Builders, Inc.; (2) authorize the filing of a Notice of Completion; and(3) authorize
the release of the retention payment for the El Marino Park Playground
Rehabilitation Project, P-899, in the amount of $4,524.20 after the expiration of the
35-day lien period.
BACKGROUND:
On May 3, 2010, the City Council adopted the Youth Employment Plan for the
Culver City Skate Park Fence Project, P-850, identifying El Marino Park Playground
as an alternate youth employment site and thereby fulfilling the Los Angeles County
Proposition A grant requirement related to the employment of youth for the Skate
Park Fence Project. On February 14, 2011, the City Council approved the plans and
specifications and authorized solicitation of bids for the El Marino Park Playground
Rehabilitation Project, P-899. On May 2, 2011, the City Council awarded a
construction contract to Creative Nile Builders, Inc. in the amount of $41,150 along
with a $4,115 change order authority provided to the Parks Division Manager, for a
total of $45,265.
City of Culver City, California
Agenda Item Report
DISCUSSION:
The El Marino Park Playground Rehabilitation Project included the demolition of the
existing rubberized surfacing and playground structure for children ages 5 – 12 and
installation of a new ADA ramp, two sumps and playground equipment. Pursuant to
the Youth Employment Plan for P-850, the engineered wood fibar was installed by
California Conservation Corps. Construction of the playground began on June 1,
2011 and the new playground was opened for public use on July 1, 2011. Punch list
items were completed, and Creative Nile Builders, Inc.’s work was accepted as
complete by the Parks Manager on August 8, 2011. Construction management was
done by City staff, and the playground was audited and certified by Playground
Safety Analysts.
FISCAL ANALYSIS:
Funds from the Capital Improvements & Acquisitions Fund (420) and the Park
Facilities Fund (419) were allocated for this project. Fund 419is funded by
development (Quimby – Park In Lieu) fees.Three change orders were issued for this
project; the final Creative Nile Builders, Inc. contract amount was $45,242.00. There
are currently adequate funds available in the budget of account number
41900899.730100 to pay retention to Creative Nile Builders, Inc. in the amount of
$4,524.20.
MOTIONS:
That the City Council:
1. Accept the work performed by Creative Nile Builders, Inc. for the El MarinoPark
Playground Rehabilitation Project, P-899; and,
2. Authorize the Parks Division Manager to execute the Notice of Completion and
submit it to the Los AngelesCounty Recorder’s Office; and,
3. Authorize the City Manager to release $4,524.20 in retention funds to Creative
Nile Builders, Inc. after the expiration of the 35-day lien period.