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Title:
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Approval of Revised Classification Specifications for Assistant City Manager and Intergovernmental Relations Officer.
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City of Culver City, California
City Council Agenda Item Report
RECOMMENDATION
Staff recommends the City Council approve the revised classification specifications
for Assistant City Manager and Intergovernmental Relations Officer.
BACKGROUND
As part of the 2007/2008 budget adoption the City Council approved a
reorganization of the City Manager’s Office. This included revising the existing
Assistant City Manager classification to include responsibilities for Risk Management
and City Clerk operations. In addition, the City Council also approved reclassification
of the Intergovernmental Relations Officer to Assistant to the City Manager.
The Civil Service Commission reviewed and approved this item at its regular
meeting on September 5, 2007.
DISCUSSION
Assistant City Manager
The Assistant City Manager is primarily responsible for the day to day operations of
the City in addition to policy development and administration under the general
direction of the City Manager. The purpose of expanding this classification is to
assign supervision and management responsibility of the Risk Management and City
Clerk operations, as well as, establish coordination responsibilities for the operating
and administrative departments.
The revised class spec that is being proposed combines critical functions of the
existing Assistant City Manager, City Clerk, City Controller, and Risk Manager
Meeting Date: 9/24/07 Item Number: A-7
AGENDA ITEM: Approval of Revised Classification Specifications for Assistant
City Manager and Intergovernmental Relations Officer.
Contact Person/Dept.: Serena Wright Phone Number: 310-253-5640
Fiscal Impact: Yes [X] No [] General Fund: Yes [X] No []
Public Hearing: [] Action Item: [X] Attachments: []
Public Notification: Master Notification List (09/19/07)
Department Approval:
Serena Wright (09/13/07)
City Attorney Approval:
Carol Schwab (by H. Iker) (09/18/07)
City Controller Approval:
Marlee Chang (09/13/07)
City Manager Approval:
Jerry B. Fulwood (09/19/07) City of Culver City, California
City Council Agenda Item Report
classifications. Specifically, the revised class spec indicates that any position
assigned to the Assistant City Manager classification may have direct responsibility
for either the City Clerk or Risk Management operations. However, it should be
noted that the City Clerk responsibilities will not go into affect until April 2008, in
accordance with the City Charter.
In addition, with the increased level of responsibility and authority, it is being
recommended that the training and experience requirement be increased from a
Bachelor’s degree + four (4) years of responsible administrative experience to a
Bachelor’s degree + five (5) years of professional management experience including
three (3) years recent experience managing a department or division within a public
agency.
Intergovernmental Relations Officer
The Intergovernmental Relations Officer (IRO) currently focuses on existing and
proposed legislation and regulations which may have an impact on City operations
and/or programs. In addition, this position is also charged with oversight of the
Community Development Block Grant (CDBG) program.
Reclassification of the IRO to Assistant to the City Manager provides the opportunity
to expand upon the existing duties to include public relations and community
information. As part of these duties, the Assistant to the City Manager will spearhead
a citywide coordinated effort in notifying the Culver City community on what is
happening in the City.
Also, in the case of an emergency, the Assistant to the City Manager, in coordination
with the Police and Fire Departments, will have a lead responsibility in providing
official public information when the Emergency Operations Center is activated. This
position will have a more visible role within the City and Community and be
responsible for a much broader area of responsibility associated with the enhanced
scope of the City Manager’s Office.
The Civil Service Commission reviewed and approved the revised classification
specifications at the September 5, 2007 meeting.
FISCAL ANALYSIS
The fiscal impact associated with these changes is approximately $28,280 including
salary and related benefit; the amount was included in the adopted fiscal year 2007-
08 budget.
City of Culver City, California
City Council Agenda Item Report
ATTACHMENTS
1. Revised classification specification for Assistant City Manager
2. Revised classification specification for Intergovernmental Relations Officer
3. Organizational Chart for City Manager’s Office
MOTION
That the City Council:
Approve the revised classification specifications for Assistant City Manager and
Intergovernmental Relations Officer.