City of Culver City, California
Agenda Item Report
Meeting Date: 8/6/2012 Item Number: C-5
CITY COUNCIL AGENDA ITEM: Approval of a Professional Services Agreement
with Lawrence Roll-Up Doors, Inc. for Replacement of Existing Apparatus Bay Roll-
Up Doors at Fire Station #2 (PZ132).
Contact Person/Dept.: Eric Mirzaian/PW
Phone Number: (310) 253-6410
Fiscal Impact: Yes [X] No [] General Fund: Yes [X] No []
Public Hearing: [] Action Item: [] Attachments: [X]
Commission Action Required: Yes [] No [X] Date: _______________
Public Notification (E-mail) Meetings and Agendas - City Council (08/01/12); Lawrence
Roll-Up Doors, Inc. on (7/30/2012)
Department Approval:
Charles D. Herbertson (07/18/12)
City Attorney Approval:
Carol Schwab (by H. Baker) (07/31/12)
Chief Financial Officer Approval:
Jeff Muir (by K. Marsden) (08/01/12)
City Manager Approval:
John M. Nachbar (08/01/12)
RECOMMENDATION:
Staff Recommends the City Council approve a professional services agreement with
Lawrence Roll-Up Doors, Inc. (Lawrence) for replacement of the existing apparatus
bay roll-up doors at Fire Station #2.
BACKGROUND:
The existing roll-up doors at Fire Station #2 located at 11252 Washington Blvd. are
the original units from when the facility was built in 1985. The existing doors have
exceeded their normal useful life and have been requiring frequent maintenance to
be performed on them by Public Works Staff. Various components of the existing
door system are beginning to malfunction/deteriorate regularly including the motors,
springs and tracks.
DISCUSSION:
Public Works Staff has determined that it is no longer cost effective to regularly
maintain the existing doors at Fire Station #2 and that an entire new roll-up door
system is the most feasible option to ensure normal and dependable roll-up door
function for an emergency response facility such as the fire station. The proposed
work will include the removal of the existing doors and components and the
installation of new doors and components while utilizing existing wiring.
City of Culver City, California
Agenda Item Report
Public Works Staff received the following three quotes for this work:
AM/PM Door, Inc…………………… …$48,345.00
Lawrence Roll-Up Doors, Inc……………$41,280.00
Overhead Door Co of the L.A. Basin…...$29,807.00
Though Overhead Door Co of the L.A. Basin (Overhead) presented a bid amount
lower than that of Lawrence, their equipment is proprietary in nature. Thus, the City
would be dependent upon Overhead Door Co for future repairs and parts rather than
having the option to procure generic parts and services. Overhead’s bid also does
not account for the removal of the existing doors and components whereas the bid
from Lawrence does. Additionally, the roll-up doors at Fire Station #1 were recently
replaced by Lawrence, and staff has been satisfied with the results of their
workmanship at that site.
Culver City Municipal Code Sections 3.07.080 and 3.07.085 provide exemption from
the formal bidding process for supplies; and personal and professional services
respectively, and only require the award of the contract be based upon competitive
quotations from no less than three vendor contractors whenever practical. Per
Section 3.07.085.B.5, this project falls under the category of personal services,
which includes the repair and maintenance of City-owned property. Therefore, an
informal bidding process was used in which staff requested three companies to
supply a quote to perform the needed repairs. The bid representing the best value
for the City in terms of both supplies and labor is being recommended.
FISCAL ANALYSIS:
There are sufficient funds available in the Capital Improvement Project P-132,
Building Repairs (42000132), to cover the requested repairs.
ATTACHMENTS:
1. Copy of Lawrence Roll-Up Doors, Inc. Bid.
MOTION:
That the City Council:
1. Approve a professional services agreement with Lawrence Roll-Up Doors, Inc. in
the amount of $41,280.00 for the replacement of the roll-up doors at Fire Station
# 2; and,
City of Culver City, California
Agenda Item Report
2. Authorize the Public Works Director/City Engineer to approve change orders in
the amount not-to-exceed $4,128.00; and,
3. Authorize the City Attorney to review/prepare the necessary documents; and
4. Authorize the City Manager to execute such documents on behalf of the City.
MEETING DATE: 08/06112
AGENDA ITEM: Approval of a Professional Services Agreement
with Lawrence Roll-Up Doors, Inc. for
Replacement of Existing Apparatus Bay Roll-
Up Doors at Fire Station #2
ATTACHMENTS
Pages
1 Lawrence Roll-up Doors, Inc. Bid Proposal
1-2 LAWRENCE
14401-1--LPIP IDCPCIRS,
INC
Manufacturers of Quality Roll Up Doors & Related Products Since 1925
California Contractors License #574446 (C61) • Nevada Contractors License #40877 (C3)
www.lawrencedoors.com
2416 Bedessen Ave Commerce, CA 90040 • (323) 796-1414 • Fax (323) 796-1420
Corporate Office: 4525 Littlejohn Street • Baldwin Park, CA 91706 • (626) 962-4163 • Fax (626) 960-2063
PROPOSAL #PLA12-07-0787 (Page 1 of 2)
Date: July 12, 2012 To: Danny Barnes
Company Name: City of Culver City Phone: 310-253-6434
Address: 9505 W. Jefferson Blvd. Fax:
310-253-6451/6430
Culver City, CA 90232 Cell:
310-721-1987
Project Name: Fire Station # 2 E-Mail
danny.barnes@cuivercity.org
Location: Rear of Station Bay Doors
We are pleased to propose the following:
Option
QTY width x height Type Mfr./ Model
4 12' -0" x 12'-0': 22ga.Rolling Steel Door Custom Powder Coat Lawrence HDFM-PC
4 1/2hp, 115v, 1ph In-Line Gear Reduced Motor Operator Lawrence SGH
4 12-0" Electric Reversing Safety Edge (monitored) Lawrence
4 12" Take-up Reel W/Connection Kit Lawrence
4 Photo Eye Emitter Receiver Type (monitored) Lawrence
4 528 Vision Lites 22 per slat x 6 Slats per Door/132 ea. Lawrence
4 Photo Eye connection Kit Lawrence
4 Multiple-device adapter Lawrence
4 12' High Cycle Barrel (100,000 Cycle) Lawrence
Clarifications: Remove existing doors, Back Hangs, Tracks and motors and haul away or leave on site if directed to. Install all
Of the above listed items. Reuse all existing radio control accessories. All wiring to low-voltage connections and low-voltage
controls included. Limit switches and testing of door and accessories to be done by Lawrence Doors Via plug in pigtail.
.omplianae with the requirements of UL Standard 325 2010: The new Standard requires that commercial door operators be
installed as either constant pressure close or with a compatible sensing device that can be monitored for proper function by
the door operator. If the monitored sensing device is not present or has a fault condition that prevents sensing of an
obstruction, the operator must either cause a closing door to open, or automatically default to constant pressure close.
By others: 1.15v, 20amp service from circuit breaker to 4-gang j-box with on/off service disconnect switch, and to
termination connections -
Total price as proposed: $41,280.00
• Price includes one site visit to field . checkimeasure finished openings (if installation is shown below as included) and submittals for
approval (black and white reproductions of standard format shop drawings on
8 %"x11" or 11x1 T' plain paper), submitted upon request — scale drawings, sepia prints, architect/engineer
Review stamp or other special requirements may also be available for an additional charge.
• Also included if checked: (X) Delivery to jobsite (X) Sales tax (X) Installation
( NO) Performance bond (NO) Bid bond (NO) Prevailing wage requirements are acknowledged
• Price is based upon all materials being shipped (and installed, if included) at the same time.
• Standard exclusions, labor provisions, insurance coverage, terms and conditions, and acceptance are shown on the following Proposal
page 2 of 2,
Lead Time:, approximately (4-6) weeks. This is an estimated lead time based upon our current backlog. Lead time may vary depending on
when an order is actually placed, submittals are approved, and openings are available for field check / measurement.
This proposal is based upon: ( ) Phone Information (x) Jobsite Visit ( ) Review of Plans dated / ADD(s)
THIS PROPOSAL SHALL BE VALID FOR 30 DAYS FROM THE DATE OF ISSUE. Accepted by: Initial Date LAWRENCE
RaL.L.-UP CPCIC,RS,
Manufacturers of Quality Roll Up Doors & Related Products Since 1925
California Contractors License #574446 (C61) • Nevada Contractors License #40877 (C3)
2416 Bedessen Ave. • Commerce, CA 90040 (323) 796-1414 • Fax (323) 796-1420
Corporate Office: 4525 Littlejohn Street • Baldwin Park, CA 91706 • (626) 962-4163 • Fax (626) 960-2063
PROPOSAL# PLA12-07-0787
We exclude the following items (unless specifically included on Page 1 of 2):
Opening preparation, miscellaneous steel, steel tube supports, access panels; finish painting; counter tops, sills or thresholds; protection of
our products and work after installation for damage or loss resulting from other tradesmen or any other jobsite circumstance beyond our
control; mounting of control equipment (push button stations, etc.), coding of radio transmitters, field wiring of both controls and line voltage,
conduit„wire, disconnect switches or any other electrical work or material; smoke detectors or interconnection of fire doors to central alarm
systems; saw cutting of driveway or laying in and sealing of buried loop wires; welding performed by certified welders; permits and bonds; or
other items or work not specified to be included on Proposal page 1 of 2.
Labor P rovisions: Work is to be performed by installers provided by Lawrence Roll-Up Doors, Inc. at their regular rates of pay (unless
.prevailing wages are indicated as included on Proposal page 1 of 2) during normal business hours Monday to Friday unless otherwise stated.
Labor may be subcontracted to another licensed subcontractor, which may include an owner/operator (whose compensation is in the form of
draws that meet or exceed prevailing wage rates, when applicable). Any and all references to union labor, wages, benefits, programs or other
provisions related to organized labor are excluded. Unrestricted use, free of obstructions, foot and vehicular traffic in the doorway, and a
reasonable space adjacent to the door opening must be assured to perform our work as agreed.
Insurance Coverage: If installation is provided, standard general liability and workers compensation insurance are included. Limits of
insurance coverage are as set forth in the Certificate of Insurance which will be provided upon request. Participation in any owner controlled
insurance program (OC1P) or other special program, special forms of coverage, coverage in excess of standard limits, or any other special
requirements are excluded.
Terms and Conditions: All new doors and accessories carry a 1 year warranty for defects in materials and workmanship. Additional
Warranty terms apply. Warranty work is only performed during normal business hours. Unless credit terms are established, a 50% deposit is
required on all orders. The balance is due upon completion of the work described. Pricing includes sales tax only if noted above. In the event
that payment is not made within the terms above, the purchaser agrees to pay the maximum legal rate of interest from the date the billing
' became due. In the event that legal actions are required to enforce the payment terms of this agreement the purchaser agrees to pay all costs
incurred relating to the collection and further acknowledges and agrees that suit may be filed in Los Angeles County, California.
A Deposit of $50% will be required prior to our ordering / preparing materials
A Balance of $60% at time of Service
gratri .gee
Submitted for Lawrence Roll-Up Doors, Inc. by: c Cell Phone (828) 831-4095
Proposal accepted for:
• CONTRACTORS
,LICENSE NUMBER
City of Culver City
COMPANY NAME
By:
AUTHORIZED SIGNATURE
DATE TITLE
Proposail3P 2/2-revl 1 /03sch