City of Culver City, California
City Council Agenda Item Report
RECOMMENDATION:
Staff recommends the City Council authorize the acceptance and appropriation of
grant funds in the amount of $129,433, awarded by the California Office of Traffic
Safety. The grant period is based on a federal fiscal year, which begins October 1,
2008 and ends September 30, 2009.
A budget amendment requires a 4/5
th
vote of the City Council
BACKGROUND:
The Office of Traffic Safety distributes federal funding apportioned to California
under the National Highway Safety Act and the Safe, Accountable and Flexible
Transportation Equity Act. These grants are used to mitigate traffic safety
programs deficiencies, expand ongoing activity, or develop a new program. Grant
funding cannot replace existing program expenditures, nor can traffic safety funds
be used for program maintenance, research, rehabilitation, or construction.
The Culver City Police Department has applied for and has been granted approval
from the California Office of Traffic Safety to receive $129,433 in grant funds for
enforcing Driving under the Influence (DUI) laws. The majority of these funds
($94,933) will be in overtime reimbursement to perform Driving Under the Influence
and Drivers License (DUI/CDL) checkpoints, DUI saturation patrols, stakeout
operations to concentrate on repeat DUI offenders on probation who have had
their licenses suspended or revoked, and warrant service for multiple DUI
offenders who violate probation or do not appear in court. The remaining funds
($34,500) will be used to purchase a DUI trailer for the checkpoints and
Meeting Date: August 11, 2008 Item Number: A-1
AGENDA ITEM: FOUR-FIFTHS VOTE REQUIREMENT - Adoption of a Resolution
Authorizing the Acceptance of a Driving Under the Influence Enforcement and
Awareness Program Grant from the California Office of Traffic Safety and
Authorize a Budget Amendment upon Approval of this Grant.
Contact Person/Dept.: Lt. Manuel Ariza Phone Number: (310) 253-6251
Fiscal Impact: Yes [x] No [] General Fund: Yes [] No [X]
Public Hearing: [] Action Item: [X] Attachments: [X]
Public Notification: Master E-Mail Notification List (08/06/08)
Department Approval:
Don Pedersen (07/10/08)
City Attorney Approval:
Carol A. Schwab (08/06/08)
Chief Financial Officer Approval:
Jeff Muir (by M. Noller) (08/06/08)
City Manager Approval:
Jerry B. Fulwood (08/06/08) City of Culver City, California
City Council Agenda Item Report
educational materials and supplies. It will also be used for expenses associated
with travel and registration for a vehicle homicide class.
Nation wide motor vehicle collisions are a leading cause of death for all age groups
and the number one cause of death for people between the ages of 1 and 34. In
California for 2006, motor vehicle crashes killed 4,197 persons of which 1,779
were alcohol related. The 2006 statistics also show that 277,574 persons were
injured due to collisions and the total cost of the collisions is approximately $15
billion per year. In 2007, Culver City had 4 fatal collisions, 2 of which were alcohol
related. Culver City also had 265 injury collisions resulting in 370 persons injured.
Statistics:
Collision Type 2005 2006 2007
Collision Victims Collisions Victims Collisions Victims
Fatal 4 4 4 4 4 4
Injury 252 340 211 340 265 370
Number of Collisions
Fatal Injury Fatal Injury Fatal Injury
Alcohol 0 14 1 11 2 11
Hit & Run 0 20 1 23 0 19
Nighttime
(2100-0259)
0 17 0 10 2 28
Goals:
The goals of this DUI grant will be to:
1. Reduce the number of traffic fatalities.
2. Reduce the number of persons injured in traffic collisions.
3. Reduce the number of traffic fatalities due to alcohol-involved collisions.
4. Reduce the number of persons injured in alcohol-involved collisions.
5. Reduce Hit and Run injury collisions.
6. Reduce nighttime fatal collisions.
7. Reduce nighttime injury collisions.
Objectives:
The below described objectives will be used in order to achieve the overall goals:
1. Issue a press release announcing the kick-off period of the grant.
2. Issue a press release prior to each of the DUI/CDL checkpoints.
3. Conduct Standardized Field Sobriety Testing Training for Traffic Officers.
4. Conduct 4 DUI/CDL checkpoints. City of Culver City, California
City Council Agenda Item Report
5. Purchase a DUI trailer to conduct the checkpoints.
6. Conduct 36 DUI Saturation Patrols.
7. Conduct 6 warrant service operations.
8. Conduct 6 stakeouts to observe DUI offenders on probation and with
revoked or suspended licenses.
9. To develop a “Hot Sheet” to notify patrol officers to be on the lookout for
identified repeat DUI offenders with suspended or revoked licenses.
10. Distribute educational materials at public forums and schools to inform the
public on traffic safety.
Proposed Used of Funds:
Reimbursement of overtime for DUI/CDL checkpoints: $40,000
Reimbursement of overtime for DUI saturation patrols: $24,586
Reimbursement of overtime for DUI warrant service: $25,347
Reimbursement of overtime for DUI habitual offenders: $5,000
Purchase of a DUI Trailer: $25,000
Educational Materials and Supplies: $5,500
In-State Travel Expense for Vehicle Homicide Class: $4,000
TOTAL: $129,433
Length of Award:
The grant period is October 1, 2008 through September 30, 2009.
Matching Funds:
There are no matching funds required.
FISCAL ANALYSIS:
The overtime and purchases for the DUI Enforcement and Awareness Program are
reimbursed and funded completely by the grant. The maximum allowed for this
grant is $129,433 and it will not negatively impact the General Fund. Since this
grant period is based on the Federal Fiscal Year (October through September), it
will be necessary to separate the grant revenue into two Culver City Fiscal Years.
The $129,433 should be included in FY 2008/2009 with the unused portion of the
grant carried over to FY 2009/2010.
City of Culver City, California
City Council Agenda Item Report
ATTACHMENTS:
1. Grant Agreement AL0964
2. Grant Acceptance of Conditions and Certifications
3. Grant Acceptance letter
4. Resolution
MOTION:
That the City Council:
1. Adopt a resolution authorizing acceptance of a Driving under the Influence
Enforcement and Awareness Program Grant from the California Office of Traffic
Safety.
2. Authorize the appropriation of funds from the California Office of Traffic Safety
to fund the DUI Enforcement and Awareness Program.
3. Authorize staff to include $129,433 in Fiscal Year 2008/2009 and carry over the
unused portion of the grant into Fiscal Year 2009/2010 in the grant fund for
revenues from the California Office of Traffic Safety.
4. Authorize the City Attorney to review/prepare the necessary documents; and,
5. Designate the City Manager, or his designee, and the Chief Financial Officer, or
his designee, as the authorized City official to sign all documents needed to
implement the DUI Enforcement and Awareness Program grant offered by the
California Office of Traffic Safety.
MEETING DATE: August 11, 2008
AGENDA ITEM: Adoption of a Resolution Authorizing the Acceptance of a
Driving Under the Influence Enforcement and Awareness Program Grant
from the California Office of Traffic Safety and Authorize a Budget
Amendment upon Approval of this Grant
ATTACHMENTS
Pages
1. Grant Agreement AL0964 1
2. Grant Acceptance of Conditions and Certifications 2-4
3. Grant Acceptance Letter 5
4. Resolution 6-70 -_-_43--- State of California
I 7 IV(' OFFICE OF TRAFFIC SAFETY
-:- 11 ), 1 . -75-i rr7
,,... ,
, GRANT AGREEMENT
PROJECT NUMBER
AL0964
PAGE I (To be completed by applicant Agency)
1. PROJECT TITLE
DUI ENFORCEMENT AND AWARENESS PROGRAM
2. NAME OF APPLICANT AGENCY
CULVER CITY
4. PROJECT PERIOD
Month — Day - Year
From: 10/1/08
To: 9/30/09
3. AGENCY UNIT TO HANDLE PROJECT
CULVER CITY POLICE DEPARTMENT
5. PROJECT DESCRIPTION (Provide an overview of the project activities that will address the problem statement, in approximately
100 words. Space is limited to six lines.)
To reduce the persons killed and injured in alcohol involved crashes, best practice' strategies will be conducted
on an overtime basis. The funded strategies include DUPDriver's License checkpoints and DUI saturation
patrols. This program will also develop a 'Hot Sheet' program and conduct 'Stakeout' operations for officers to
concentrate on repeat DUI offenders on probation who have had their licenses suspended or revoked. Court
'stings' operations will focus on DUI offenders with suspended or revoked driver licenses who get behind the
what.] aftpr I paitiricr r.rialrf Tbrrmerb Ixrarranf cir,ruiri. r-L.1-0;10 t114. rnnUr.e. rtm.,-3-ri-r,-r1-1- -,-.411 +,-,-=.1- ,.......n+ TNT TT
violators who failed to appear in court or violate probation. These strategies are designed to earn media attention
thus enhancing the overall deterrent effect.
6. FEDERAL FUNDS ALLOCATED UNDER TIHS AGREEMENT SHALL NOT EXCEED:
$ 129,433
7. APPROVAL SIGNATURES
A. PROJECT DIRECTOR B. AUTHORIZING OFFICIAL OF APPLICANT AGENCY
NAME: Manuel Ariza PHONE: (310) 253-6251
TITLE: Lieutenant FAX: (310) 253-6274
ADDRESS: 4040 Duquesne Ave.
Culver City, CA 90232
E-MAIL: manuel.ariza@culvercity.org
NAME: Jerry Fulwood PooNE: (310) 253-6035
TITLE: City Manager FAX: (310) 253-6010
ADDRESS:
9770 Culver Blvd.
Culver City, CA 90232
E-mAn: jerry.fuiwood@culvercity.org
(Signature) (Date) (Signature) (Date)
C. FISCAL OR ACCOUNTING OFFICIAL D. OFFICE AUTHORIZED To RECEIVE PAYMENTS
NAME: Jeff Muir PHONE: (310) 253-5865
TITLE: Chief Financial Officer FAX: (310) 253-5880
ADDRESS: 9770 Culver Blvd.
Culver City, CA 90232
E-MAIL: jeff.inuir@culvercity.org
NAME: Finance Department
ADDRESS: 9770 Culver Blvd.
Culver City, CA 90232
(Signature) (Date)
/t9: --t—
OTS-3/i (Rev. 5/051STATE OF CALIFORNIA • OFFICE OF TRAFFIC SAFETY
ACCEPTANCE OF CONDITIONS AND CER1114ICATIONS
OTS-33 (Rev. 09/07)
APPLICANT AGENCY
OTS GRANT NUMBER
Culver City Police Department
AL0964
The following attachments are included herein and constitute a part of this Grant Agreement:
1. OTS-38 — Page 1 5. Schedule C — Quarterly Evaluation Data (when required)
2. Schedule A — Grant Description 6. OTS-33 — Acceptance of Conditions and Certifications
3. Schedule B — Detailed Budget 7. General Terms, Conditions, and Certifications
Estimate for Grant Costs (OTS Grant Program Manual (GPM), Exhibit 6A.
4. Schedule B-1 — Budget
GPM available on-line at www.ots.ca.gov )
Narrative
TERMS AND CONDITIONS
It is understood and agreed by the Grantee that grant funds received as a result of this Agreement are
subject to all applicable federal and state regulations governing grants and to the following applicable
controls, terms and consideration expressed in the OTS Grant Program Manual which includes but is not
limited to:
REPORTS/ CLAIMS FOR REIMBURSEMENT
1. Quarterly Performance Reports and Reimbursement Claims must be submitted by the Grantee to
the Office of Traffic Safety (OTS) by January 30, April 30, July 30, and October 30, during each
year of grant operation. The failure to timely submit complete and correct cloims within sixty (60)
days of their due dates may constitute Grantees irrevocable waiver of any right to thereafter recover
from Grantor any part of those waived grant sums which may thereafter be reallocated or reverted
by Grantor.
2. OTS will withhold or disallow grant payments, reduce or terminate grant funds, and/or deny future
grant funding anytime a Grantee fails to comply with any applicable term or condition of this Grant
Agreement or program guidelines (GPM, Chapter 3.11). This may include, but is not limited to,
the following:
• Failure to submit acceptable and timely reimbursements claims;
• Failure to submit acceptable and timely quarterly performance reports;
• Failure to submit an acceptable and timely Schedule C, Quarterly Evaluation Data (OTS-38g,
applies only when a Schedule C has been required);
• Failure to comply with requirement of the Single Audit Act (GPM, Chapter 4.11); and
3. By October 30, "continuing" grants must submit a September 30 claim and a written justification to
support carrying forward the remaining grant year unexpended funds. September 30 claims and
written justifications, supporting the carrying forward of these prior year unexpended funds
submitted after November 30 may not be processed and the prior claim (i.e., June 30) will be
considered the year-end claim in order to close out the federal fiscal year ending September 30. In
addition, these unexpended funds will be de-obligated and allocated to new grants.
1SUB-CONTRACTS
Grantee may enter into subcontract(s) to perform applicable provisions of this Grant Agreement. The
Grantee is responsible for ensuring that all activities delegated to subcontractors are in support of this
Grant Agreement.
A. Grantee is the responsible party and shall remain liable for the performance of the
terms, conditions, assurances, and certifications of this Grant Agreement, without
recourse to the State, regarding the settlement and satisfaction of all contractual and
administrative issues arising out of subcontract agreement(s) entered into in support of
this Grant Agreement, including disputes, claims, or other matters of a contractual
nature as well as civil liability arising out of negligence or intentional misconduct of the
subcontractor(s).
B. Nothing contained in this Grant Agreement shall create any contractual relation between
the State and any subcontractors, and no subcontract shall relieve the Grantee of its
responsibilities and obligations hereunder. Grantee agrees to be as fully responsible to
the State for the acts and omissions of its subcontractors and of persons either directly
or indirectly employed by any of them as it is for the acts and omissions of persons
directly employed by the Grantee. The Grantee' s obligation to pay its subcontractors
is an independent obligation from the State's obl igation to make payments to the
Grantee. As a result, the State shall have no obligation to pay or to enforce the
payment of any moneys to any subcontractor.
4. Consultants and/or sub-contractors shall be selected in accordance with the grantee agency
procurement policies and procedures in order to comply with the terms of this agreement and in
accordance with OTS GPM Chapter 6 Procurement & Contract Administration and Exhibit 6-A
General Terms, Conditions, and Certifications.
The Grantee, consultant, contractor and/or sub-contractor are subject to all applicable terms and
conditions and are bound by the applicable certifications of the Grant Agreement and 49 CFR
Part 18, and/or CFR Part 19 whichever is applicable.
Grantor is not obligated to make any payment under any agreement prior to final execution or
outside the terms of the sub-contract period. Contractor/Grantee Agency expenditures incurred
prior to final sub-contract execution are taken at the risk of that Contractor/Grantee Agency and
will be considered unallowable if that agreement/sub-contract is not executed.
AVAILABILITY OF FUNDS
5. If, during the term of the Grant award, federal funds become reduced or eliminated, OTS may
immediately terminate or reduce the Grant award sum for allowable and uncancelable grant costs
incurred following receipt of Grantor's written notice to the Grantee.
6. Funds Awarded under Catalog of Federal Domestic Assistance (CFDA) Number 20.600.REVISIONS
7.
Grant Agreement revisions are allowed in accordance with the guidelines detailed in the OTS
GPM, Chapter 3.8 and conforming to the revision examples provided in Chapter 3.9. All
appropriate documentation required to request a grant revision requiring Grantor's approval (i.e.
budget category increases, etc.) must be timely submitted to Grantor.
8.
No alteration or variation of the terms of this Agreement shall be valid unless made in writing and
signed by the parties hereto, and no oral understanding or agreement not incorporated herein
shall be binding on any of the parties hereto.
9. Those additional applicable terms and conditions identified in the OTS GPM, Chapter 6,
General Terms, Conditions, and Certifications (Exhibit 6-A), are incorporated herein by
reference and made a part of this Agreement.
TRAFFIC ENFORCEMENT AGENCIES ONLY:
10. Full time Grantee traffic enforcement personnel and any equipment funded under this Grant shall
be dedicated solely to Grant supported enforcement tasks unless a criminal offense is committed in
the officer's presence and response to an officer in distress is initiated, and a riot requires that all
available enforcement personnel be committed in response.
11. By signing this document the Grantee certifies that it is not suspended or debarred from doing
business with the Federal Government.
We, the officials named below, hereby swear that we are duly authorized to legally bind the Grant
recipient to the above described Grant terms and conditions. Executed on the date and in the county
named below and made under penalty of perjury under the laws of the State of California.
GRANT DIRECTOR'S NAME EXECUTED IN THE COUNTY OF
Manuel Ariza
GRANT DIRECTOR'S SIGNATURE
TITLE
Lieutenant
Los Angeles, CA
DATE EXECUTED
AUTHORIZING OFFICIAL'S NAME EXECUTED IN THE COUNTY OF
Jerry Fulwood Los Angeles, CA
AUTHORIZING OFFICIAL'S SIGNATURE DATE EXECUTED
TITLE
City Manager Grant No. AL0964
CALIFORNIA OFFICE
OF TRAFFIC SAFETY
STATE OF CALIFORNIA
ARNOLD SCHWARZENEGGER, GOVERNOR
BUSINESS, TRANSPORTATION AND HOUSING AGENCY
DALE E. BONNER, SECRETARY
OFFICE OF TRAFFIC SAFETY
7000 FRANKLIN BOULEVARD, SUFTE 440
SACRAMENTO, CA 95823-1699
www.ots.ca.gov
(916) 262-0990
(80O) 735-2929 (TT/TDD-Referral)
(916) 262-2960 (FAX)
May 28, 2008
Manuel Ariza, Lieutenant
Culver City Police Department
4040 Duquesne Avenue
Culver City, CA 90232
Dear Lieutenant Ariza:
Congratulations! Through a competitive process, the Office of Traffic Safety (OTS) has tentatively
approved your funding request for the proposal titled "DUI Enforcement and Awareness Program" in the
amount of approximately $128,433.00.
Your OTS Coordinator will contact you by June 6, 2008, to discuss your proposal and explain the Grant
Agreement process, including a possible "Pre-Funding Assessment" meeting. In preparation, please visit
our website, www.ots.ca.gov, at Grants and Programs, to view the Grant Program Manual, which gives
instructions for completing a Grant Agreement. The following are timelines for development of your Grant
Agreement:
Final Deadline for Draft Grant Agreement submitted to OTS
July 11, 2008
Final Deadline for Final Grant Agreement submitted to OTS
August 15, 2008
It is our goal to have all new grants start no later than October 1, 2008. Failure to meet these deadlines
will jeopardize your funding. If approval from a City Council or the Board of Supervisors is required, you
should begin that process now. Do not incur grant reimbursable costs prior to the receipt of your official
approval packet from OTS or before your grant start date.
OTS will initiate a statewide media news release regarding 2009 proposals selected for funding. Your
agency should not publically announce this tentative award until the grant agreement is fully negotiated and
signed by OTS.
Again, congratulations on the success of your proposal. If you have any questions, please contact
Ron Miller, Regional Coordinator, at (916) 262-0882 or e-mail at rmiller@ots.ca.gov .
CHRISTOPHER J. MURPHY
Director
RM:knRESOLUTION NO. 2008-R
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF CULVER CITY AUTHORIZING THE ACCEPTANCE OF
A DRIVING UNDER THE INFLUENCE ENFORCEMENT
AND AWARENESS GRANT FROM THE CALIFORNIA
OFFICE OF TRAFFIC SAFETY.
WHEREAS, Motor vehicle collisions are a leading cause of death in the
United States for all age groups and the number one cause of death for people between
the ages of one and 34; and
WHEREAS, In California alone for 2006, motor vehicle crashes killed 4,197
people and 1,779 were alcohol related, injure 277,574, and cost $15 billion each year; and
WHEREAS, In 2007, the City of Culver City had 4 fatal traffic collisions and 2
of those were alcohol related along with 265 injury collisions resulting in 370 persons
injured; and
WHEREAS, The Culver City Police Department wants to reduce the number
of fatalities and persons injured in traffic collisions, specifically fatalities and injuries related
to alcohol-related collisions; and
WHEREAS, The Culver City Police Department is eligible to receive
$129,433 from the California Office of Traffic Safety for a Driving Under the Influence
Enforcement and Awareness Program Grant; and
NOW, THEREFORE, the City Council of the City of Culver City, California,
DOES HEREBY RESOLVE, as follows:|101010101010101010 10
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28MARTIN COLE, City Clerk
A08-00285
City Attorney S
1. The City Council of the City of Culver City does hereby approve the
acceptance of the Driving Under the Influence Enforcement and Awareness Program Grant
from the California Office of Traffic Safety.
APPROVED and ADOPTED this day of 2008.
D. SCOTT MALSIN, MAYOR
City of Culver City, California
ATTEST: APPROVED AS TO FORM:|101010101010101010 10
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