City of Culver City, California
City Council Agenda Item Report
RECOMMENDATION:
That the City Council authorize Chief Administrative Officer Jerry Fulwood to accept
the U.S. Department of Justice Office, Office of Community Oriented Policing
Services Secure Our Schools Grant (SOS) in the amount of $10,000.
That the City Council authorize staff to enter into a professional services agreement
in an amount of $20,000 with Security Plus Co. to enhance the existing video
security system at the Culver Middle and High School Campuses.
That the City Council authorize the Police Department to utilize $10,000 in asset
seizure funds as a required match for the SOS grant to be combined with the grant
amount of $10,000 for the purchase of the enhancement to the existing school video
security system.
This is a budget amendment item, which requires 4/5ths vote for approval.
BACKGROUND:
The Culver City High and Middle Schools are situated on a combined campus of
over 6.5 acres, with over 4000 students and faculty present during the school day.
The school currently has nineteen obsolete surveillance cameras covering only
about 20% of the campus. Even these scattered and obsolete cameras have been
invaluable in helping deter, solve, and record crimes that have occurred on the
campus. The crimes have ranged from simple vandalism and petty theft, upwards to
Meeting Date: 06/27/05 Item Number: A-3
AGENDA ITEM: Authorize The Chief Administrative Officer to Accept the U.S.
Dept. of Justice Secure Our Schools Grant; Authorize Entering into a Services
Agreement with Security Plus Company; and Authorize the Police Department to
Utilize Asset Seizure Funds to meet the Grant’s Required Match Amount.
Contact Person/Dept.: Ed Baughan,
Police Department
Phone Number: (310) 253-6260
Fiscal Impact: Yes [X] No [] General Fund: Yes [] No [X]
Public Hearing: [] Action Item: [X] Attachments: [X]
Public Notification:
Security Plus Co. (6/13/05)
Master Notification List (6/20/05)
Department Approval: John A. Montanio
06/20/2005
CAO Approval:
Jerry Fulwood 6/21/05
City Controller Approval:
Jim Lavery 6/20/05City of Culver City, California
City Council Agenda Item Report
robbery and assault with a deadly weapon. Many of these crimes would have gone
unsolved or rejected for prosecution because of a lack of evidence if it were not for
the surveillance cameras. Unfortunately, some crime occurs and goes unsolved in
areas that are not under surveillance. Students know these unprotected areas.
The SOS grant was originally applied for in 2004 with initial approval of a proposed
plan to enhance the existing video security system at the Culver City Middle and
High School campuses. The grant required a $10,000 match of funds. Police
Department staff initially declined the grant because of continuing budget cuts and a
lack of availability of matching funds.
The price of video surveillance equipment declined and in late February of 2005,
Chief John Montanio proposed using Asset Seizure account funds to meet the
grant’s match requirement. The U.S. Department of Justice, Office of Community
Oriented Policing Services, was contacted and represented that the grants funds
were still available to the Department for the proposed use. The drop in equipment
prices and the ability to use Asset Seizure funds for the required match, now
presented the Department with an opportunity to provide additional security to the
campus with a minimal investment.
Security Plus Company, the business who initially installed, and continues to
maintain the School’s video security system was contacted and requested to submit
a proposal for purchase and installation of the required upgrade equipment. Exhibit
“A” is a copy of the Security Plus Company’s proposal.
The Department’s application for assistance was accepted by the U.S. Department
of Justice Office, Office of Community Oriented Policing Services, with the proposed
use of matching funds.
The Culver Unified School District requested that the City contract with the Security
Plus Company because they originally installed the existing video security system
and continue to maintain it. For ease of integration of the new and existing systems
and maintenance and repair cost reasons, the School District did not want other
vendors working on their existing system. For those reasons, Security Plus
Company was the only vendor requested to submit proposals for the upgrade
project.
DISCUSSION:
This grant and matching funds will be used to increase the number of cameras on
the school campus, specifically the addition of three tilt-pan-zoom cameras that City of Culver City, California
City Council Agenda Item Report
would cover the largest common areas of the campus: the student parking lot, the
blacktop area, the sports fields, and the interior high school quad area. Additionally,
the digital recording system would be improved with the funding to enhance the
quality and clarity of the current camera recording system for perpetrator
identification and court presentation purposes. Several fixed cameras would be
added to areas of concern in the common areas of the school grounds.
The surveillance cameras now in use provide a sense of safety for the students and
faculty. The addition of new cameras and a digital recording system will enhance
the feeling of safety and welfare and can help improve prosecution when crimes
occur. This sense of security provides a better learning environment. A safe
campus assures that quality instructors will want to continue their employment and
remain in the teaching profession.
Currently the Culver City Police Department has two uniformed patrol officers
assigned to the school district as School Resource Officers. The School Resource
Officers dedicate 95% of their patrol time in and around the schools of the Culver
City Unified School District. This includes the Culver City High and Middle School
campuses, as well as five elementary schools and a continuation high school. The
Resource Officers were actively involved in the decision process related to the
selection and placement of the new security equipment. They also met with
personnel from the proposed vendor and physically walked the campus with the
representative to determine the best location for the cameras.
The monitoring and maintenance of the equipment will remain the responsibility of
the Culver Unified School District. No covert cameras are to be installed and the
system represents a responsible balance between the privacy rights of the staff and
students with the need for responsible security improvements to our school
campuses.
FISCAL ANALYSIS:
Asset Seizure funds are to be used to meet the grant’s required match amount. All
maintenance and related expenses for the equipment will be absorbed by the Culver
City Unified School District. Existing Culver City Police Department personnel will by
utilized to monitor the installation of the equipment on a non-overtime basis. There
will be no impact on the Department or the City’s General Fund.City of Culver City, California
City Council Agenda Item Report
ATTACHMENTS:
1. Security Plus Company’s Proposal.
2. U.S. Department of Justice, Office of Community Oriented Policing Services,
Secure Our Schools Grant and related documents.
MOTION:
That the City Council:
1. Authorize Chief Administrative Officer Jerry Fulwood to accept the U.S.
Department of Justice, Office of Community Oriented Policing Services, Secure
Our Schools Grant in the amount of $10,000;
2. Authorize staff to enter into a professional services agreement, in an amount of
$20,000, with Security Plus Co. to enhance the existing video security system at
the Culver Middle and High School Campuses;
3. Authorize the Police Department to utilize $10,000 in asset seizure funds as a
required match for the SOS grant to be combined with the grant amount of
$10,000 for the purchase of the enhancement to the existing school video
security system;
4. Direct the City Attorney to prepare the appropriate agreement; and
5. Authorize the Chief Administrative Officer to execute the agreement on behalf of
the City.
6. Authorize a budget amendment to add new grant revenue(Secure Our Schools
Grant) in the amount of $10,000; transfer of $10,000 from Asset Seizure fund;
and appropriate $20,000 for Professional Services agreement for the School
Video Security System.
MEETING DATE June 27, 2005
AGENDA ITEM Authorize The Chief Administrative Officer to Accept the
U S Dept of Justice Secure Our Schools Grant, Authorize Entering into a
Services Agreement with Security Plus Company, and Authorize the Police
Department to Utilize Asset Seizure Funds to meet the Grant's Required Match
Amount
ATTACHMENTS
Pages|109| Secunty Plus Company's Proposal 2-3|109| U S Department of Justice, Office of Community 4-8
Onented Policing Services, Secure Our Schools Grant
and related documentsSecurity Plus Co.
310 397-7080
Always Expect the Best
Fax (310) 391-4170
Contactor License 575486
4183 Chase Ave LA, Ca90066
http //www secuntyplusco com/
Culver City Unified School Distnct
4401 Elenda Street
Culver City, CA 90230
AU Pedro Vargas/
Ph — 310 842-4200
Fax 310 842-4302
March 1, 2005
Proposal 0205019R1
By Tim Hands
Ob ective
To mstall three new Pan-Tilt-Zoom cameras to monitor the (rear middle school access road
& field), (Student parking lot bungalow & high school blacktop area), and (Courtyard
breezeway between gym and hall to high school) Existing courtyard fixed dome to be
installed (outside security office door) A new digital recorder with two new monitors will be
mstalled m secunty office for monitonng and recording new locations
Equipment List Price Per
99
Line Total
# of Units Item
Subtotal
3- Pelco SD53CPGEO Dome Cameras Color 16x
1- Dedicated Micros ECO4 Digital Recorder 160g
Cost / Umt
$ 2,386
2,01023
7,16097
2,01023
3- Pelco EA2000 Amplifiers 516 35 1,549 05
3- Pelco S24VDC Pan Tilt Power Supply 393 11 1,179 33
1- Pelco 504LDT Remote Pan Tilt Switch Box 220 00 220 00
2- Pelco MC14H Color Monitors, 14" 407 70 815 88
3- Custom 6" Poles for Dome Cameras 130 00 390 00
68 BNC Connector, Hardware Bolts, Lags 3 38 229 84
4K KTL RG6 Video/Power/Control cable 117 25 (1k) 469 00
4K KTL 18/2 Power Cable 80 00 (1k) 320 00
2 Days Lift Rental 320 00 640 00|1010| California State Sales Tax
825% $1,23620
Equipment Total $ 16,220 50 # of Units Item Cost / Unit
Subtotal
12 hrs- Installation of Pelco SD53CPGEO Dome Cameras $ 47 25 $ 567 00
2 hrs- Installation of Dedicated Micros ECO4 Digital Recorder 47 25 94 50
2 hrs Installation of Pelco EA2000 Amplifiers 47 25 94 50
2 hrs- Installation of Pelco S24VDC Pan Tilt Power Supply 47 25 94 50
2 hrs- Installation of Pelco 504LDT Remote Pan Tilt Switch Box 47 25 94 50
2 hrs- Installation of Pelco MC14H Color Monitors, 14" 47 25 94 50
9 hrs- Installation of Custom 6" Poles for Dome Cameras 47 25 425 25
31 hrs Install BNC Connectors & Power & Feed Cables 47 25 1,464 25
4 hrs Labor on Lift Rental and return 47 25 189 00
14 hrs Labor System programming, set up, software & testing 47 25 661 50
±80 hours Set-up, Equipment Installation, Programming $47 25 $3,779 50
All equipment installed is State-of-the-Art for quality and longevity
0205019R2
/977;464/4g e/7" R‘eef 3List non expendable items that are to be purchased Non expendable equipment is tangible property
having a useful life of more than two years and an acquisition cost of $5,000 or more per unit
Expendable items should be included either in the SUPPLIES' or OTHER' categories Applicants
should analyze the cost benefits of purchasing versus leasing equipment, especially for high-cost items
and those subject to rapid technical advances Rented or leased equipment costs should be listed in
the CONTRACTS/CONSULTANTS" category Pursuant to the Consolidated Appropnations Act,
2004 Public Law 108 199, be advised that, to the greatest extent practicable, all equipment and
products purchased with these funds must be American made For agencies purchasing items related
to enhanced communications systems, the COPS Office expects and encourages that, wherever
feasible, such voice or data communications equipment should be incorporated into an ultra- or
interjunsdic tional strategy for communications interoperability among federal, state, and local law
enforcement agencies
Please include a detailed description for all items listed below in the Budget Narrative
# of Units Item Cost / Unit Subtotal
3- Pelco SD53CPGEO Dome Cameras Color 16x $ 2,386 99 7,160 97
1- Dedicated Micros ECO4 Digital Recorder 160g 2,010 23 2,010 23
3- Pelco EA2000 Amplifiers 516 35 1,549 05
3- Pelco S24VDC Pan Tilt Power Supply 393 11 1,179 33
1- Pelco 504LDT Remote Pan Tilt Switch Box 220 00 220 00
2- Pelco MC14H Color Monitors, 14" 407 70 815 88
3- Custom 6" Poles for Dome Cameras 130 00 390 00
68 BNC Connector, Hardware Bolts, Lags 3 38 229 84
4K KTL RG6 Video/Power/Control cable 117 25 (1k) 469 00
4K KTL 18/2 Power Cable 80 00(1k) 320 00
2 Days Lift Rental 320 00 640 00
1 California State Sales Tax 8 25% $1,236 20
Equipment Total $ 16,220 50
U S Department of Justice
Office of Community Oriented Policing Services
Grants Administration Division
Washington D C 20530
Budget Detail Worksheet
I Please return all 6 pages
I
ORI CA0191800 Legal Name City of Culver City
A EQUIPMENTORI CA0191800 Legal Name City of Culver City
B OTHER COSTS
Pursuant to the Conference Report Accompanying Public Law 108-7, be advised that, to the greatest
extent practicable, all equipment and products purchased with these funds must be American made
Please include detailed description for all items listed below in the Budget Narrative
# of Units Item Cost / Unit Subtotal
12 hrs- Installation of Pelco SD53CPGEO Dome Cameras $ 47 25 $ 567 00
2 hrs- Installation of Dedicated Micros ECO4 Digital Recorder 47 25 94 50
2 hrs Installation of Pelco EA2000 Amplifiers 47 25 94 50
2 hrs- Installation of Pelco S24VDC Pan Tilt Power Supply 47 25 94 50
2 hrs- Installation of Pelco 504LDT Remote Pan Tilt Switch Box47 25 94 50
2 hrs- Installation of Pelco MC14H Color Monitors, 14" 47 25 94 50
9 hrs- Installation of Custom 6" Poles for Dome Cameras 47 25 425 25
31 hrs Install BNC Connectors & Power & Feed Cables 47 25 1,46425
4 hrs Labor on Lift Rental and return 47 25 189 00
14 hrs Labor System programming, set up, software & testing 47 25 661 50
±80 hours Set-up, Equipment Installation, Programming $47 25 $3,779 50
Other Costs Total $ 3 779 50
.c-OR! CA0191800
i
C SUPPLIES
Legal Name City of Culver City
List items by type (office supplies, postage, training materials, copying paper, etc , and
expendable equipment items costing less than $5,000, such as books, hand-held tape
recorders, etc ) Generally, supplies include any materials that are expendable or consumed
during the course of the project
Please include a detailed description for all items listed below in the Budget Narrative
# of Units
Item
Cost / Unit
Subtotal
Supplies Total $ D TRAVEL
List itemized travel expenses of project personnel by purpose (e g, staff to training, field
interviews, advisory group meeting) Show the basis of computation (e g, six people to 3-
day training at $X airfare, $X lodging, $X per diem) In training projects, travel and meals for
trainees should be listed separately Show the number of trainees and the unit costs involved
Identify the location of travel, if known
Please include a description of the reason why travel is needed in the Budget Narrative
Purpose of Travel
# of Staff Item Computation
Cost
Subtotal
Travel Total $
cORI CA0191800 Legal Name City of Culver City
E CONTRACTS/CONSULTANTS
Contracts Provide a description of the product or service to be procured by contract and an
estimate of the cost , Applicants are encouraged to promote free and open competition in
awarding contracts
Please include a detailed description for all contracts listed below in the Budget Narrative
Contract Description
Contract Bid Type
Cost
Subtotal $ Consultant Fees For each consultant enter the name (if known), service to be provided,
hourly or daily fee (8-hour day), and estimated time on the project Consultant fees in excess
of $450/day require additional written justification in the Budget Narrative and must be pre-
approved in writing by the COPS Office
Consultant Name/Title Service Provided # of Days Cost / Day Subtotal
Subtotal $ Consultant Expenses List all expenses to be paid from the grant to the individual consultants
which are in addition to their fees (e g , travel, meals, lodging)
Type of Expense Description Cost / Day
Subtotal $ Contracts/Consultants Total $List each position by title and name of employee, if available Show the annual salary rate
and the percentage of time to be devoted to the project Compensation paid for employees
engaged in grant activities must be consistent with that paid for similar work within the
applicant's organization
Please include a detailed position description for all positions listed below in the Budget Narrative
Name/Position
Computation
Cost / Umt
Personnel Total $
OR! CA0191 800 Legal Name City of Culver City
F PERSONNEL
G FRINGE BENEFITS
Fringe benefits should be based on known actual costs or an established formula Fringe
benefits are for the personnel listed in budget category (F) and only for the percentage of time
devoted to the project Please list FICA and Worker's Compensation, if applicable
Name/Position Computation
Cost / Unit
Annual Fringe Benefits $
FICA/Social Security $
Health Insurance $
Life Insurance $
Vacation $
Sick Leave $
Retirement $
Worker s Comp $
Unemployment Insurance $
Other $
Fringe Benefits Total $
7ORI CA0191800 Legal Name City of Culver City
H BUDGET SUMMARY
When you have completed the Budget Worksheet, transfer the totals for each category to the
spaces below Please compute the total project costs and place that amount on the applicable
line
i
Budget Category Subtotals
A EQUIPMENT $ 16,220 00
B OTHER COSTS $ 3,78000
C SUPPLIES $ D TRAVEL $ E CONTRACTS/CONSULTANTS $ F PERSONNEL $ G FRINGE BENEFITS $
Total Project Costs $ 20,000 00
Federal Request $ 10 000 00
Local Share (must be, at minimum, 50% of Total Project Costs) $ 10,000 00
End of the Budget Detail Worksheet
e