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EHRAC - ACTION ITEM: (1) Receive a Report from the Community Conversations Ad Hoc Subcommittee; (2) Consider the Recommendations from the City Council at the January 13, 2025, City Council Meeting; (3) Approve of the Report’s Recommendations as Deemed Appropriate; and (4) Determine Next Steps As Deemed Necessary.
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Meeting Date: January 28, 2025
Contact Person/Dept: Michelle Hamilton/Human Resources
Phone Number: (310) 253-5640
Fiscal Impact: Yes [] No [X] General Fund: Yes [] No [X]
Public Hearing: [] Action Item: [X] Attachments: [X]
Public Notification: (E-Mail) Meetings and Agendas - City Council (01/22/2025); (E-Mail) Meetings and Agendas - Equity & Human Relations Advisory Committee (01/22/2025); (E-Mail) All City Staff (01/22/2025)
Department Approval: Dana Anderson, Human Resources Director (01/22/2025)
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RECOMMENDATION
Staff recommends that the Equity and Human Relations Advisory Committee (EHRAC) (1) receive a report from the Community Conversations Ad Hoc Subcommittee; (2) consider the recommendations from the City Council at the January 13, 2025, City Council Meeting (3) approve the report’s recommendations as deemed appropriate; and (4) determine next steps as deemed necessary.
BACKGROUND
EHRAC 2024-2025 Biannual Report and Workplan
At its April 23, 2024, Regular Meeting, EHRAC achieved consensus to approve the attached Public Events and Budget for the 2024-2025 Fiscal Year provided by the Public Events and Budget Ad Hoc Subcommittee. The events were as follows:
2024
• July Committee meeting
• September: Extended (perhaps three-hour) program on Race Relations
• October: Committee meeting to include a Latino Heritage Month Speaker
• November: Transgender Day of Remembrance program
2025
• January: Committee meeting
• February: Community Conversation
• April: Committee meeting
• May: Diversity Awareness Projects program to launch the projects publicly.
The request to amend EHRAC’s workplan to allow for a Courageous Conversation event earlier than February 2025 was agendized for the City Council meeting on January 13, 2025.
At the January 13, 2025, City Council meeting, the City Council provided direction to EHRAC to perform community outreach to market the event and to reach out to those who were interested in participating and taking part in the facilitation and facilitator selection process, and to ensure there are facilitators representative of all groups/perspectives.
On January 15, 2025, the Community Conversations Ad Hoc members emailed three (3) community members that had expressed an interest in participating in the selection of facilitators, the event format, and vetting process. The email invited the community members to attend the January 28, 2025, EHRAC meeting to learn more about the Ad Hoc Subcommittee’s proposed facilitators and share their feedback regarding the Subcommittee report, and requested the community members share one to two ideas for prompts that could be used at the proposed February 25, 2025, Community Conversation. To staff’s knowledge, one response was received, in which the community member shared further concerns regarding the event and declined to participate.
January 22, 2025, to bolster community outreach efforts, staff began will host a Community Convening meeting for community members who have expressed interest in taking part in the event planning and/or facilitator selection process.
DISCUSSION
EHRAC will discuss and consider the following:
1. The Community Conversation Ad Hoc Subcommittee’s report (Attachment 2);
2. City Council’s Direction/Expectations;
3. Expanded outreach efforts to involve the community members who have expressed an interest in the facilitator selection process;
4. Timeline of the upcoming event and how to incorporate feedback received from the Community Convening; and
5. Facilitator Support Team.
FISCAL ANALYSIS
Per the Ad Hoc Subcommittee Report, the approximate proposed costs are as follows:
• $1100 for Facilitator 1;
• $1100 for Facilitator 2;
• $100 for light refreshments; and
• $800 honorarium ($100 per each of the potential eight (8) Facilitator Support Team Members - EHRAC members excluded).
ATTACHMENTS
1. 2025-01-28_ATT 1_ Document Presented to City Council_1028202
2. 2025-01-28_ATT 2_Community Conversation Ad Hoc Subcommittee Report_01172025
MOTION
That the Equity and Human Relations Advisory Committee:
1. Receive a Report from the Community Conversations Ad Hoc Subcommittee;
2. Consider the Recommendations from the City Council at the January 13, 2025, City Council Meeting;
3. Approve of the Report’s Recommendations as Deemed Appropriate; and
4. Determine Next Steps As Deemed Necessary.