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(1) Receipt and Filing of the Report Regarding the Parks, Recreation and Community Services Department Fiscal Year 2024/2025 Adopted Budget; (2) Consideration of Selecting a PRCS Commissioner to Draft a Letter to City Council with Fiscal Year 2025/2026 Budget Adjustment Recommendations.
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Meeting Date: January 7, 2025
Contact Person/Dept: Adam Ferguson/PRCS
Phone Number: (310) 253-6685
Fiscal Impact: Yes [] No [X] General Fund: Yes [] No []
Public Hearing: [] Action Item: [X] Attachments: [X]
Public Notification: (E-Mail) Meetings and Agendas - Parks, Recreation and Community Services Commission (01/03/2025); (E-Mail) Parks, Recreation & Community Service Department Updates (01/03/2025)
Department Approval: Ted Stevens, PRCS Director (01/03/2025)
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RECOMMENDATION
Staff recommends that the Parks, Recreation and Community Services (PRCS) Commission (1) receive and file the report regarding the PRCS Department Fiscal Year 2024/2025 Adopted Budget; (2) consider selecting a PRCS Commissioner to draft a letter to City Council with fiscal year (FY) 2025/2026 budget adjustment recommendations.
BACKGROUND
On April 2, 2024, the PRCS Commission finalized their Fiscal Year 2024/2025 budget recommendations to the City Council and authorized transmittal of the correspondence to the City Council (Attachment 1). Here is a summary of the funding status of the Commission’s recommendations:
• Personnel Enhancements - (Ongoing Cost)
o The addition of one Maintenance Worker I and one Irrigation Maintenance Technician position will allow PRCS to “provide comprehensive preventative maintenance [and] result in improved safety, lower repair costs, and extend useful life of our facilities and equipment.”
§ Status: PRCS received an additional Irrigation Maintenance Technician in the 2024/2025 budget. The Maintenance Worker I position was not funded.
• Upgrades to Culver West and Lindberg Park Playgrounds ($2,000,000)
o The Commission requested $2,000,000 “to redesign and rebuild Culver West and Lindberg Park playgrounds.”
§ Status: For the 2024/2025 budget, $600,000 was added to the CIP PP014 Park Playground Rehabilitation in addition to the $400,000 that will be utilized from the 2023/2024 budget for a total of $1,000,000. This funding is slated for the Culver West playground. For Lindberg Park, the goal is to begin community meetings during the 2024/2025 fiscal year to discuss that playground with residents, and then use funding of $1,000,000 in the 2025/2026 fiscal year and $1,000,000 in the 2026/2027 fiscal year to cover design and construction.
• Include Playground Maintenance in the PRCS operating Budget ($35,000)
o The PRCS Commission “suggest[ed] that a standing budget line item be incorporated into the PRCS operating budget to conduct regular inspections and sustain playground maintenance.”
§ Status: $110,000 was added to the CIP PP016 Playground Equipment Repair.
• Fund In-house Youth Sports Programs (One-Time)
o PRCS Commission “recommend[s] that the Council provide support to develop and maintain these activities to ensure success in this endeavor.”
§ Status: This was funded with supplies and personnel in the Sports programs account (10130240).
• Ensure Compliance with California’s Model Water Efficient Landscape Ordinance (MWELO) (Multi-year)
o The PRCS Commission wants to “ensure the Department is meeting the City’s commitments to comply with the statewide MWELO.”
§ Status: This was funded in CIP PP026 MWELO Consultant for $85,000.
• Procurement and Delivery of Wood-grain Fiber City Wide (Ongoing)
o The PRCS Commission “also requests that Council considers an annual ongoing funding for continued maintenance of mulch citywide in order to comply with SB1383.”
§ Status: This was funded through the department’s reallocation of funds during the budget process. $44,000 was moved permanently into the Parks Division account (10130300.514100) to cover the purchase of wood-grain fiber.
The City of Culver City Fiscal Year 2024/2025 Budget was adopted by the City Council on June 12, 2024.
DISCUSSION
On August 6, 2024, the PRCS Commission agendized a report on the PRCS Department Fiscal Year 2024/2025 Adopted Budget, with the goal to begin budget discussions in preparation for the PRCS Commission’s budget recommendations to City Council.
PRCS Budget Overview
The PRCS Department Proposed Enhancements (Attachment 2) and the PRCS pages from the 2024/2025 Adopted Budget (Attachment 3) are provided because all of the City Manager’s Recommendations contained therein were approved by the City Council on June 12, 2024. The adopted budget for PRCS for 2024/2025 fiscal year is $13,116,390.00. The 2024/2025 adopted budget has a 2.9% increase from the previous year. The PRCS pages from the 2024/2025 Adopted Budget contains the following sections:
• Expenditure Summary- This shows an overall view of each divisions’ expenses.
• Listing of Regular positions- This shows the full-time positions budgeted within the department and which account within the budget the position is funded.
• Performance Measures- This shows the categories which the department’s performance is tracked.
• Detailed explanation of the department’s Work Plan Priorities.
• Expenditure Detail- This breaks down the expenditures for each division by category and budget code. The categories are Personnel, Operating and Maintenance, and Capital.
The pages from the Proposed CIP Budget relating to PRCS projects, including those done in collaboration with the Public Works Department, are provided as Attachment 4. In addition to the $2,376,000 new funding for projects, the 2024-2025 budget includes $4,198,979 in carryover funds that will help continue long-term projects.
The report (Attachment 5) will be delivered by Adam Ferguson, PRCS Senior Management Analyst.
FISCAL ANALYSIS
Staff recommends that the PRCS Commission begin discussion on a letter to make recommendations and requests for FY 2025-2026.
ATTACHMENTS
1. 2025-01-07 - ATT 1 PRCS Commission FY 2024-2025 Budget Recommendations
2. 2025-01-07 - ATT 2 PRCS Pages from the FY 2024-25 Enhancements List
3. 2025-01-07 - ATT 3 PRCS Pages from the FY 2024-25 Adopted Budget Book
4. 2025-01-07 - ATT 4 Parks and Recreation Projects from the FY 2024-25 Adopted CIP Budget
5. 2025-01-07 - ATT 5 PRCS Budget Presentation Slides
MOTION
That the Parks, Recreation and Community Services Commission:
1. Receive and file the report regarding the Parks, Recreation and Community Services Departmental Fiscal Year 2024-2025 Adopted Budget; and,
2. Consider selecting a PRCS Commissioner to draft a letter to City Council with Fiscal Year 2025/2026 budget adjustment recommendations.