City of Culver City, California
City Council Agenda Item Report
RECOMMENDATION:
Staff recommends that the City Council authorize staff to negotiate and enter into a
Professional Services Agreement with SITE Design Group, Inc. for the design of the
new Skateboard Park to be located at Culver City Park, 9910 Jefferson Boulevard,
for a cost not to exceed $47,885.00.
BACKGROUND / DISCUSSION:
Originally the skate park was to be constructed in the grassy park area nearest the
intersection of Jefferson and Duquesne, but with the development of other options
since the original discussions, another area for consideration is at the basketball
court location near the picnic and playground area. The final location of the skate
park could be decided through the public process of the development phase.
Request for Proposal
On February 17, 2005, a Request for Proposal (RFP) was advertised and distributed
to several design consultants. The RFP was advertised in the local plans rooms,
local newspaper, and with Consulting Information Network.
Three design consultants responded to the RFP with the following cost proposals:
Meeting Date: 8/22/05 Item Number: A-4
AGENDA ITEM: Consideration to Award a Professional Services Agreement to
SITE Design Group, Inc. for the Design of the new Skateboard Park Project, P-830
Contact Persons/Dept.: Dan Garcia/PW
Marty Nicholson/PR&CS
Phone Number: (310) 253-5604
(310) 253-6662
Fiscal Impact: Yes [X] No [ ] General Fund: Yes [] No [X]
Public Hearing: [ ] Action Item: [X] Attachments: [X]
Public Notification:
Master Notification List notified on August 3, 2005. Postcards were mailed to all
affected businesses and residents within a 500-foot radius of Culver City Park (124
total); Culver City Homeowners’ Association; East Culver City Neighborhood Alliance
and stakeholders. SITE Design Group, Inc., Lawrence R. Moss & Associates and
Purliss Rose – RSI were contacted via telephone on August 3, 2005.
Department Approval:
Charles D. Herbertson 8/11/05
CAO Approval:
Jerry Fulwood 8/17/05
City Controller Approval:
Marlee Chang 8/15/05City of Culver City, California
City Council Agenda Item Report
All the Consultants were interviewed and presented designs that were functional and
provided unique solutions to addressing some of the concepts that were required for
the project. Upon review of the proposals and evaluation of the presentations,
members of the Project Team (Parks Recreation and Community Services
Recreation Manager and Public Works Director/City Engineer and Senior Civil
Engineer) discussed each candidate’s ability to deliver the Design project on
schedule, experience in the Design process, and that the selection criteria were
satisfied.
The Project Team is unanimously recommending SITE Design Group, Inc. to be
chosen for the design of the new Skateboard Park. Staff contacted other agencies
that have worked with SITE Design Group and they were highly recommended.
SITE Design Group, Inc. will produce the design plans and it is anticipated that the
City Council will approve the project plans sometime in early 2006.
FISCAL ANALYSIS:
The amount budgeted in Fiscal Year 2005-2006 for the Skateboard Park Project is
$408,000. In Fiscal Year 2003-04, the City received a $204,000 Land and Water
Conservation Fund grant. The City has also identified $107,908 in Proposition 40
RZH Block Grant funds, $42,092 in Proposition 40 Per Capita funds, and $54,000 in
Proposition 12 Per Capita funds.
ATTACHMENTS:
1. SITE Design Group, Inc. Proposal.
2. Postcard dated August 11, 2005.
MOTIONS:
That the Council:
1. Authorize staff to negotiate and enter into for a Professional Services Agreement
with SITE Design Group, Inc. for the Design of the new Skateboard Park Project
Design Consultants Proposal
SITE Design Group, Inc. $ 47,885.00
Lawrence R. Moss & Associates $ 46,000.00
Purkiss Rose-RSI $ 57,250.00City of Culver City, California
City Council Agenda Item Report
for a total not-to-exceed cost of $47,885 with the understanding that the
skateboard park should be located either;
a. at the grassy area nearest the intersection of Jefferson and Duquesne, or
b. at the location of the basketball court, or
c. at one of the two locations noted above, to be decided upon through the
public process of design and development and at a location deemed most
advantageous to the Culver City community.
2. Direct the City Attorney to prepare the appropriate agreement; and authorize the
Chief Administrative Officer to execute the agreement on behalf of the City;
3. Authorize the Public Works Director/City Engineer to increase the agreement by
an amount not to exceed 10%, if necessary, and within the available budget.