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Title:
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A-3. (1) Review of Revised Tentative List of Upcoming Agenda Items to be Considered by the Parks, Recreation and Community Services (PRCS) Commission and its Subcommittees; and (2) Discussion of Subcommittee Involvement in Specific Agenda Items.
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City of Culver City, California
Agenda Item Report
Meeting Date: _08/03/10__ Item Number: _ A-3
PRCS COMMISSION AGENDA ITEM: (1) Review of Revised Tentative List of
Upcoming Agenda Items to be Considered by the Parks, Recreation and
Community Services (PRCS) Commission and its Subcommittees; and, (2)
Discussion of Subcommittee Involvement in Specific Agenda Items.
Contact Person/Dept.: Pam Robinson,
Acting PRCS Director
Phone Number: (310) 253-6655
Fiscal Impact: Yes [] No [X] General Fund: Yes [] No []
Public Hearing: [] Action Item: [] Attachments: [X]
Public Notification: (Email) Meetings and Agendas – Parks, Recreation and Community
Services Commission (07/29/10).
Department Approval: Pam Robinson
(07/27/10)
City Attorney Approval: N/A
Chief Financial Officer Approval: N/A City Manager Approval: N/A
RECOMMENDATION:
Staff recommends that the Parks, Recreation and Community Services (PRCS)
Commission: (1) Review the revised tentative list of upcoming agenda items to be
considered by the Commission and its Subcommittees and; and, (2) discuss
potential Subcommittee involvement in specific agenda items.
BACKGROUND:
Issues and items for Commission consideration may be generated through many
sources including the public, staff, the Commission and its Subcommittees and
Council Advisory Committees and by direction or action of the City Council. At
Commission meetings, information is generally conveyed to the Commission through
presentations, public comment, staff reports, information included in commission
packets and comments made by Commissioners and staff. These types of
communication between the Commission, the public, staff and the City Council
enable the Commission to fulfill its mission.
At the PRCS Commission’s request, staff has prepared this report as a recurring
Agenda Item to give the Commissioners an opportunity review upcoming agenda
items. The attached revised tentative list of upcoming Commission agenda items
also includes dates that Parks, Recreation and Community Services Department
items are currently scheduled for consideration by the City Council. It is hoped that
this information will give the members of the Commission a more comprehensive
view of possible upcoming agenda items. Due to the interactive nature of municipal
government, scheduling dates of agenda items and the topics to be presented are
subject to change.
City of Culver City, California
Agenda Item Report
DISCUSSION:
At the July 8, 2010 Commission meeting, several members of the Commission
commented that items that were previously requested to be included on the tentative
list of upcoming agenda items were not reflected on the list. In response to
Commission concerns, staff reviewed the meeting minutes and webcast excerpts of
the past three (3) Commission meetings and noted all items that were requested to
be included on upcoming agendas. To ensure that the list is more actively
administered, staff has re-formatted the list, modeling it on the in-house list of
tentative upcoming Council agenda items administered by the City Manager’s Office.
The revised list’s subheadings include:
• The name of the entity that added the item to the list – Commission, staff or City Council
• The date that the item was added – the starting date being the date that the list was
created, July 22, 2010. In the future, the actual date that the item was added to the list
will be noted.
• The working title of the item and the tentative agenda date
• The area on the agenda where it is anticipated that the item be placed - Presentation,
Consent, Action, Study Session or Items from Staff
• The name or abbreviation of the Commission Subcommittee that will meet to discuss the
item before, during and/or after it is deliberated by the full Commission and/or the City
Council
Staff recommends that the PRCS Commission review and comment on the attached
revised tentative list of upcoming agenda items. Staff requests that the Commission
determine if the new list format is acceptable or requires revision. In addition, the
Commission may wish to discuss the extent to which it desires Subcommittee
involvement in upcoming agenda items and whether or not such involvement should
be noted in the final column of the list.
FISCAL ANALYSIS:
There is no fiscal impact associated with the discussion of this Agenda Item.
ATTACHMENT:
Revised Tentative List of PRCS Commission/City Council Upcoming Agenda Items
MOTION:
That the Parks, Recreation and Community Services Commission:
1. Review the revised list of upcoming agenda items to be considered by the PRCS
Commission and its Subcommittees, and;
2. Discuss potential Subcommittee involvement in specific agenda items.
MEETING DATE: August 3, 2010
AGENDA ITEM: (1) Review of Revised Tentative List of Upcoming
Agenda Items to be Considered by the Parks, Recreation
and Community Services (PRCS) Commission and its
Subcommittees; and, (2) Discussion of Subcommittee
Involvement in Specific Agenda Items.
ATTACHMENT
Page
Revised Tentative List of PRCS Commission/City Council
Upcoming Agenda Items
1
Tentative List of Parks, Recreation Community Services Commission / City Council Upcoming Issues and Agenda Items
ATTACHMENT
Added By
Date
Added Date/Item Agenda Area
Commission
Subcommittee
September / October / November 2010
Commission 07/22/10 Scheduling Park Tours Action
Commission 07/22/10 Presentation by the Parks Division re: Priorities & Upcoming Projects Presentation
Commission 07/22/10 Funding Opportunities: 501(c )(3) Alternatives and Park Memorials Action
Commission 07/22/10 Informational Report re: Tree Species; Process of Selection/Recommending Study Session?
Appropriate Trees; City Street Tree Master Plan
Commission 07/22/10 Developing Community Gardens - Where Do We Go From Here? Action
Commission 07/22/10 Update on the Status of the AQMD Grant Projects in Culver City Park Action
December 2010/January/February 2011:
Commission 07/22/10 Review Changes to PRCS Commission Roles and Responsibilities Resulting from Study Session?
Amendments to the CCMC
Commission 07/22/10 Update on how State Budget Cuts will affect PRCS Services to the Community Action
Commission 07/22/10 Clarification on PW-Engineering Bringing Park-Related Issues before Commission Action
March/April/May 2011:
Commission 07/22/10 Events in Parks (including Rentals): Approval Processes/Monitoring/Enforcement Action
Commission 07/22/10 Review of Park Ordinances, including Dog Park Ordinances Study Session?
Commission 07/22/10 Evaluation of Effectiveness of Culver City Living Online vs. Printed Version Action
COUNCIL ITEM Proclamation - Fiesta La Ballona Presentation on 8/23/2010
Page 1 Last Updated on: 07/27/10