City of Culver City, California
City Council Agenda Item Report
RECOMMENDATION:
Staff recommends the City Council approve an amendment to an existing agreement
with St. Joseph Center for the provision of homeless outreach, supportive service
and data collection in an amount not-to-exceed $7,833 for the period of July 1, 2008
through August 31, 2008.
BACKGROUND:
On July 26, 2004 the City Council adopted short-term and long-term goals for a
comprehensive strategy to address homelessness in Culver City, including, but not
limited to, joining the Westside Shelter and Hunger Coalition; forming a Citizens
Homelessness Ad Hoc Committee consisting of residents and members of the
business community to advise the City Council on additional strategies to address
homelessness in Culver City; soliciting and securing an organization to provide
homeless outreach, supportive services linkages, as well as data collection
regarding the City’s homeless population; and conducting a homeless study in
collaboration with the Los Angeles Homeless Services Authority (LAHSA).
Through the Request for Proposals (RFP) process in FY 2004/05, St. Joseph Center
was selected to conduct homeless outreach, supportive service, and data collection.
Meeting Date: 06/23/08 Item Number: C-8
AGENDA ITEM: Approval of an Amendment to an Existing Agreement with St.
Joseph Center for the Provision of Homeless Outreach, Supportive Service and
Data Collection in the Amount of $7,833 for the Period of July 1, 2008 through
August 31, 2008.
Contact Person/Dept.: Armando Abrego,
Senior & Social Services Manager
Phone Number: (310) 253-6724
Fiscal Impact: Yes [X] No [] General Fund: Yes [X] No []
Public Hearing: [ ] Action Item: [] Attachments: [X]
Public Notification: Master E- Mail Notification List (06/18/08), Committee on
Homelessness (06/18/08); Dr. Va Leica Adams, Executive Director, St. Joseph Center
(06/18/08).
Department Approval: William La Pointe,
Director of Parks, Recreation and
Community Services (06/11/08)
City Attorney Approval:
Carol Schwab (by H. Baker) (06/18/08)
Chief Financial Officer Approval:
Jeff Muir (by M. Noller) (06/18/08)
City Manager Approval:
Jerry B. Fulwood (06/18/08) City of Culver City, California
City Council Agenda Item Report
On June 6, 2005 the City Council approved entering into a contract for FY 2005/06
with St. Joseph Center for $40,000 for a one year period. On July 10, 2006 the City
Council approved extending the contract for FY 2006/07 with St. Joseph Center for
$42,000 for a one year period. On July 16, 2007 the City Council approved
extending the contract for FY 2007/08 with St. Joseph Center for $47,000 for a one
year period for the provision of homeless assistance, outreach, data collection and
case management services to be in effect from July 1, 2006 through June 30, 2007.
(Attachment 1 - Contract No. 2005-125A2). The current Request for Proposals will
close on June 26, 2008 and be awarded in late July or early August and commence
September 2008.
DISCUSSION:
St. Joseph Center has been providing a wide array of social services to low-income
and homeless men, women and children on the Westside of Los Angeles County
since 1976. Their programs include a family center, food assistance, child care, job
training, money management services and housing placement. They have an
extensive matrix of supportive services which support a homeless person in all
stages of their progress toward self-sufficiency. In addition, St. Joseph Center has
managed a Homeless Service Center since 1981 and has fielded a Dual Diagnosis
Outreach Team since 1996 and a Homeless Senior Outreach Team since 1997.
St. Joseph Center has a strong understanding of Culver City and its community.
The Center’s Outreach Teams have been operating in Culver City for eight (8) years
in an informal manner and the last two years under contract with the City of Culver
City. They are familiar with the general location and characteristics of Culver City’s
homeless population as well as the concerns of the business owners, City staff,
residents and other social service providers. Through their years of providing
homeless outreach to Culver City, St. Joseph Center has established relationships
with business owners, the Police Department and the homeless population.
If a two month extension to Contract No. 2005-125A2 is approved, St. Joseph
Center’s will continue to provide outreach, assessment, supportive service,
casement management and data collection for homeless persons residing in the City
of Culver City during the period July and August 2008. The level of services
provided will be a pro-rated portion of those service levels previously approved by
the City Council.
FISCAL ANALYSIS:
City of Culver City, California
City Council Agenda Item Report
If an extension is approved, costs to be expended during July and August 2008
would total $7,833 (Attachment 2). These funds would be drawn from the FY
2008/09 budget (account number 10134100.619800 - Senior and Social Services
Division – Other Contractual Services), as approved and set aside for this purpose.
ATTACHMENTS:
1. St. Joseph Center Contract No. 2005-125A2
2. St. Joseph Center’s Outreach Budget for the period July 1 through August 31,
2008
MOTION:
That the City Council:
1. Approve an amendment to the existing agreement with St. Joseph Center for the
provision of homeless outreach, supportive services and data collection in an
amount not-to-exceed $7,833 for the period of July 1, 2008 through August 31,
2008; and
2. Authorize the City Attorney to review/prepare the necessary documents; and,
3. Authorize the City Manager to execute such documents on behalf of the City;
MEETING DATE: June 23, 2008
AGENDA ITEM: Approval of an Amendment to a Contract with St. Joseph
Center for the Provision of Homeless Outreach,
Supportive Service and Data Collection in the Amount of
$7,833 for the two month period July and August 2008.
ATTACHMENTS
Page
1. St. Joseph Center Contract No. 2005-125A2 1-5
2. St. Joseph Center's Outreach Budget for the period July 1 6-9
through August 31, 2008ATTACHMENT 1
Contract No. 2005-125A2
CITY OF CULVER CITY
SECOND AMENDMENT TO CONTRACT
WITH: ST. JOSEPH CENTER
FOR: HOMELESS ASSISTANCE, OUTREACH, DATA COLLECTION,
AND CASE MANAGEMENT SERVICES
This Second Amendment to Standard Form Contract is made and entered into by
and between the CITY OF CULVER CITY, a municipal corporation, hereinafter referred
to as "City," and ST. JOSEPH CENTER, a California non-profit organization, hereinafter
referred to as "Consultant."
WHEREAS, on July 1, 2005, the parties entered into a contract for homeless
assistance, outreach, data collection, and case management services (the
"Agreement"); and amended the Agreement on July 1, 2006 (the "First Amendment"), to
extend the term of the Agreement, change the Scope of Services and increase the
amount of compensation (hereinafter, the Agreement and the First Amendment are
collectively referred to as the "Amended Agreement"); and
WHEREAS, the parties desire to modify and amend certain provisions of the
Amended Agreement; and
WHEREAS, at its meeting of July 16, 2007, the City Council authorized this
Second Amendment to the Amended Agreement.
NOW THEREFORE, in consideration of the foregoing, City and Consultant
mutually agree as follows:
1. The Term of the Amended Agreement is hereby amended to run from July 1,
2007 through June 30, 2008.
2. Exhibit A (Scope of Services) of the Amended Agreement is hereby replaced in
its entirety by the Exhibit A attached to this Second Amendment, which is
incorporated herein as thought set forth in full.|1010|Page 1ITY OF CULVER Clrif
—4—.41.1n11/
Ferry Fu irod
F ity Manager
By
Qk.
Contract No. 2005-125A2
3. The schedule of compensation shall be amended to increase the total not to
exceed amount by Forty-seven Thousand Dollars ($47,000.00) from Eighty-two
Thousand Dollars ($82,000.00) to One Hundred Twenty-nine Thousand Dollars
($129,000.00) for the additional services and term provided pursuant to Exhibit A.
4. Except as expressly set forth herein, all terms and conditions of the Amended
Agreement shall remain in full force and effect.
5. This Second Amendment shall be effective on July 1, 2007.
ST. JOSEPH CENTER
Dated: 46/07 By Li, //V
Its .
42(
f
A
Dated: r 6/07
APPROVED AS TO CONTENT
William LaPointe
Parks, Recreation & Community
Services Director
[Signatures continued on page 3]|1010|Page 2Contract No. 2005-125A2
[Signatures continued from page 2]
APPROVED AS TO FORM:
APPROV D AS TO FINANCING:|1010|Page 3Contract No. 2005-125A2
EXHIBIT A
CITY OF CULVER CITY
WITH: ST. JOSEPH CENTER
FOR: HOMELESS ASSISTANCE, OUTREACH, DATA COLLECTION,
AND CASE MANAGEMENT SERVICES
SCOPE OF SERVICES
Consultant shall perform the following:
• Continue to contact selected City employees, business owners, police and social
service providers in order to further map known areas of homeless encampment and
activity.
• Continue cooperative relationships with police (City's and City of Los Angeles') and
other social service providers and establish open communication with business
owners and residents.
• Through a field outreach team, provide outreach to no less than 5 and up to 10
newly encountered homeless persons within City's jurisdictional boundary in an
effort to establish rapport and allow for ongoing relationships
• On an annual basis, collect base line data on at least 75% of the homeless
individuals who have been contacted through outreach. This data will include
identifying information (coded for confidentiality) including gender and perceived
racial/ethnic information and may include (when individuals are willing to report) age,
family status, amount of time homeless, veteran status, income source and amount
and disability(s).
• Provide ongoing case management to no less than 25 and up to 40 homeless in
the field in City or at St Joseph Center's Homeless Service Center. Assist clients in
the development and/or reassessment of their case management plan that identifies
barriers to stability. Monitor and provide resources to support plan.
• Provide mental health and/or substance abuse assessments and appropriate
referrals to treatment to 5 homeless individuals.
• Provide ongoing support to 10 homeless clients so that they will maintain mental
health and/or substance abuse treatment.
• Assist 10 clients to obtain or maintain permanent housing.
Exhibit A
To
Second Amendment
Page 1 of 1
4Contract No. 2005-125A2
• Collect, analyze and report on outcome data on a monthly basis. These reports will
include statistical data, complaint descriptions and summaries of outreach activities.
Exhibit A
To
Second Amendment
Page 1 of 2
5ATTACHMENT 2
ST. JOSEPH CENTER! CULVER CITY OUTREACH AND CASE MANAGEMENT PROGRAM
CONTRACT EXTENSION BUDGET: July 1 - August 31, 2008
SECTION 1 . BUDGET SUMMARY
Contract Extension Budget July-Aug 2008|1010|Total Program
Budget|1010|Culver City
Grant|1010|Culver City
Program Costs
funded by other
sources
1A. Staff Salaries $
6,116 $ 5,755 $ 361
1B. Staff Fringe Benefits $ 1,336 $ 1,271 $ 65
2. Space/Facilities $ 1,539 $ 807 $ 732
3. Staff Travel $
92 $ $ 92
4. Insurance $
125 $ $ 125
5. Operating Expenses $ 2,713 $ $ 2,713
6. TOTAL PROGRAM COSTS $
11,921 $ 7,833 $ 4,088
CONTRACT EXTENSION REQUEST 7,833
6SECTION 11. LINE ITEM DETAIL
Contract Extension Budget July-Aug 2008|109| 2 3
Culver City
Program Costs
Total Program Culver City funded by other
Budget Grant sources
1A. Staff Salaries
Director of Homeless Services
Program allocation of 0.05 FTE
Salary of $4,635 per month x 2 months x .05
464 464 $
HSC Program Manager
Program allocation of 0.05 FTE
Salary of $3,605 per month x 2 months x .05 361 361
Outreach Case Manager
Program allocation of 1.0 FTE
Salary of 2,387 per month x 2 months 4,774 4,774
Outreach Coordinator
Program allocation of 0.10 FTE
Salary of 2,589 per month x 2 months x .10 S 518 518
Total 1A 6,116 5,755 $ 361
1B. Staff Fringe Benefits
FICA (0.0765) $ 468 $ 440 $ 28
Slit per FTE (0.05602 to $7,000) $
78 $ 75 $ 3
Medical/Dental Insurance, $602 per Fit $ 722 $ 692 $ 30
Workers Comp Ins Et Employers Liab-0.011% $ 67 $ 63 $ 4
Total 1B $ 1,336 $ 1,271 $ 65
71
Total Program Budget
2. Space/Facilities
Note: Allocation of facilities costs based on number of CC|109| 3
Culver City
Program Costs
Culver City funded by other
Grant sources
program staff as a percentage of total HSC staff.
1.2 CC staff/14 total staff . 9%
Lease - Homeless Service Center
$1.66/sf x 1474 sf x 2 x .09 $ 1,038 $ 807 $ 231
HSC staff parking: $600/month x 2 months x .09 $ 108 $ $ 108
Homeless Service Center - property taxes
$540/mo x 2 months x .09 S 97 $ 97
Building maintenance - Homeless Service Center
$695/mo x 2 months x .09 $ 125 $ $ 125
Public Storage
$213/mo x 2 months x .09 $ 38 $ $ 38
Utilities - Homeless Service Center
$521/mo x 2 months x .09
$
94 $ 94
Waste Removal - Homeless Service Center
$215/mo x 2 months x .09 $ 39 $ 39
Total 2 $ 1,539 $ 807 $ 732
3. Staff Travel
Note: Travel costs based on CC staff as percentage of total
outreach staff: 1 CC staff 13 total . 33%
Outreach Van: Gasoline, insurance and maintenance
$140 per month x 2 months x .33 $ 92 $ $ 92
Total 3 $ 92 $ $ 92
4. Insurance
Note: Allocation of insurance based on number of CC
program staff as percentage of total SJC staff: 1.2/98 or 1%
Comprehensive $2M Commercial General Liability
Agency annual premium $6,250/mo x 1% @ 2 months $ 125 $ $ 125
Total 4 $ 125
$ $ 125
8Total Program Budget
5. Operating Expenses
Telephone - Homeless Service Center
Culver City
Program Costs
Culver City funded by other
Grant sources
$1,280/mo x 2 months x .09
Office Supplies
$300 per staff per year
Annual St. Joseph Center audit
$
$
230
60
$
$
230
60
$26,000 x 1% @16.67% $ 43 $ $ 43
Client Food - Bread Et Roses Café
10 clients x 5 meals each x $6.06 per meal $ 303 $ $ 303
Allocation of Agency Admin,HR,Finance,Operations
Based on FY05-06 actual costs, we have calculated
that Administrative Overhead is equal to 21% of our
direct program costs.
$
$
Culver City direct program costs = $ 9,886 $ 2,076 $ 2,076
Total 5 $ 2,713 $ $ 2,713
6. TOTAL PROGRAM COSTS $ 11,921 $ 7,833 $ 4,088
AMOUNT OF EXTENSION REQUEST $ 7,833|10 13|