City of Culver City, California
City Council Agenda Item Report
RECOMMENDATION:
Staff recommends that the City Council authorize entering into an agreement
with Hoffman Video Systems for the purchase and installation of various audio,
video and broadcast production equipment, and to replace the existing voting
software and hardware system for $204,851 Council Chambers Audio-Video
Upgrade P-849, and Council Chambers Acoustics, P-846.
BACKGROUND:
When City Hall’s construction was completed in 1995, the Mike Balkman Council
Chambers (Chambers) was equipped with various voting, audio and video
equipment components, many of which are controlled through an AMX system.
The AMX system remotely controls such functions as voting, microphone muting,
speaker volume, white screen up/down, chime, document stand camera
zoom/focus, radio station transmission on/off, room lighting, overflow room
speakers, and rear-projection screen viewing such as VHS tape, slide projector,
and the City Clerk’s personal computer.
Within two years after completing construction of City Hall, the City’s cable
television operator equipped the Chambers with broadcasting capability, adding
Meeting Date: 07/11/05 Item Number: A-10
AGENDA ITEM: Authorization to Enter Into an Agreement with Hoffman Video
Systems for the Purchase and Installation of Voting Software and Hardware,
Audio, Video, and Broadcast Production Equipment for the Mike Balkman Council
Chambers.
Contact Person/Dept.: Joe Susca
Public Works
Phone Number: 310-253-5763
Fiscal Impact: Yes [X] No [] General Fund: Yes [X] No []
Public Hearing: [] Action Item: [X] Attachments: [X]
Public Notification:
Master Notification List; Doug Nielsen; Broadcast Media Communications; Studio
Spectrum Inc.; Edwards Technologies, Inc.; Spinitar; VTP Inc.; SPL Integrated
Solutions; Pro Sound; Media Centric; TV Magic; Sunset Studios; Granicus; Hoffman
Video Systems; A-Vidd Electronics; and Darren Doerschel were notified by e-mail on
July 6, 2005.
Department Approval:
Charles D. Herbertson 6/28/05
CAO Approval:
Deborah Fancett for Jerry Fulwood
7/5/05
Interim City Controller Approval:
Marlee Chang 7/5/05City of Culver City, California
City Council Agenda Item Report
cameras and other broadcast production equipment necessary to produce and
air live meetings held in the Chambers.
The primary goal of the Council Chambers Audio Video and Acoustics Project
(Project) is to evaluate the audio, video, voting, room control, and broadcast
production systems (System) and replace those components that are in jeopardy
of failing, or have a poor history of reliability due to their age. The goal of the
acoustic component of the Project is to identify and implement facility
improvements to optimize the Chambers audio system performance. The
secondary goal of the Project is to enhance the System’s existing technology,
features, and functionality.
At their February 14, 2005 meeting, the City Council authorized entering into an
agreement for $13,425 with Darren Doerschel, a Systems Integration Consultant,
to perform the following tasks:
1. Evaluate the Chambers acoustics and prepare a recommendation for its
improvement.
2. Assess the existing System, advising staff on each component’s life
expectancy and its state of technology.
3. Analyze the feasibility of broadcasting in High Definition Television format.
4. Interview users of the System to discuss existing features and functionality
and to identify any problems or desired enhancements to them.
5. Prepare a list of equipment and estimate their replacement costs.
6. Prepare installation diagrams for the new equipment and components to
integrate them into the existing System.
7. Prepare a Request for Bid of plans and specifications to seek competitive
pricing from dealers for the equipment, its configuration and programming,
labor to install it, and end-user training.
8. Evaluate the bid responses with staff.
9. Perform project management oversight to ensure the equipment is
properly installed, tested, and fine-tuned.
10.Compile the various new equipment operations manuals and other
documentation into binders for end user reference.
11.Oversee training on the updated System for staff and City
Councilmembers.
DISCUSSION:
Darren Doerschel has evaluated the City’s existing System, coordinated
meetings with various equipment manufacturers on behalf of the City, attended
staff meetings to discuss the Project, and prepared a Request for Bid (RFB)City of Culver City, California
City Council Agenda Item Report
document of equipment and other specifications that was subsequently
advertised to equipment dealers.
Assessment and Evaluation Report
Darren Doerschel evaluated the Chambers acoustics and the existing System’s
software, hardware and equipment components and prepared an Assessment
and Evaluation Report (Report) that is attached to this staff report for your
reference.
The conclusions of the Report are summarized below:
Chamber Room Acoustics: Some minor sound echoing was observed in a
few areas of the Chambers, as well as a loud Heating, Ventilation and Air
Conditioning (HVAC) system.
The minor echoing could be improved by hiring an architect to design and
subsequently install acoustical material retrofits, but the $15,000 to $40,000
cost to do so is prohibitive when compared to the relatively minor amount of
acoustical improvement it would provide.
Taking the measures outlined in the Chamber Acoustical Improvement
section of this staff report at a cost of $4,635 would reduce the noise
originating from the HVAC system, allowing the audio system to operate
without having to constantly compete with the background noise it creates.
Voting System: The existing AMX voting system has exceeded its life
expectancy. Although the software is operational for most functions and
provides adequate electronic voting support for the public meetings, the
operational limitations along with intermittent functional problems due to its
age, call into question the future viability of the system. Additionally, due to
continual compatibility issues with current technologies in the audio/video
industry and the lack of system support or maintenance from the
manufacturer and their dealers, the likelihood of component failure is high.
Since no replacement exists, such a failure would be considered very
problematic. As a result, the primary voting system should be replaced. This
portion of the project is estimated to cost $45,000-$50,000.
AMX Room Control System: Certain aspects of the system may still be of
some functional use when integrated with a new voting system; however, due
to signs of failure, life expectancy, and difficulty in integrating it with newer
technologies, the entire system should be replaced with the expectation of City of Culver City, California
City Council Agenda Item Report
some cost savings realized by retaining some components and/or existing
cabling. This portion of the project is estimated to cost $10,000-$15,000.
Sound System: Although the sound system may be improved with a few
component upgrades, the overall value of such an enhancement could only
be accurately measured after installation, with little or no recourse if the
improvements were not adequate. Most of the critical components in the
existing sound system have exceeded their life expectancy and should be
replaced by a complete, turnkey sound reinforcement system that has
enhanced features and functionality that is better suited to the Chambers.
This portion of the project is estimated to cost $45,000-$55,000.
Rear Screen Projector: The existing rear-projection system has exceeded its
life expectancy and should be replaced with a new one. Today’s rear-screen
projectors will be a marked improvement in image quality and illumination
over the existing one. This portion of the project is estimated to cost $8,000-
$12,000.
Broadcast Production System:
Show Production System: The Video Toaster, which is the heart of the
PC-based broadcast system, has exceeded its life expectancy and
should be replaced immediately. This portion of the project is
estimated to cost $20,000-$25,000.
Cameras: With the exception of the document camera, which is
recommended to remain in place, the other cameras do not provide
adequate low lighting capabilities, suffer from poor dynamic response,
and due to their age, have become unreliable. The gain adjustment
that is required on each camera, due to the light levels in the
Chambers, make the images grainy and noisy. The cameras are
obsolete, cannot be upgraded, and require complete replacement;
however, their lenses may be used in the new cameras purchased.
The existing cameras should be replaced with cameras equipped with
better low-light features and current technologies. This portion of the
project is estimated to cost $35,000-$40,000.City of Culver City, California
City Council Agenda Item Report
New System Enhancements: In addition to evaluating the existing System,
Darren Doerschel also addressed the following enhancements derived from
the Public, Educational, and Government Television Channel Needs
Assessment prepared for the City’s cable television franchise renewal
negotiations:
Playback System: The budget may allow for a new, moderately priced
automated playback system that will allow staff to automatically
schedule the airing of the previously recorded meetings, as well as
create and broadcast a bulletin board of community information. This
portion of the project is estimated to cost $12,000-$15,000.
On-Location Production Equipment: Budgetary constraints do not
permit the purchase of an on-location production system at this time.
A multi-camera system could be rented on occasion if required; or if an
increased number of off-site meetings and events are expected, a
multi-camera system should be considered in the future, along with
equipment capable of editing the pre-recorded event prior to its
broadcast. This portion of the project is estimated to cost $15,000-
$20,000.
Producing in High Definition Television (HDTV) Format: The
responsibility of converting analog signal programming into digital
format so that viewers at home may decode them on their digital
televisions lies squarely with the satellite or cable television provider.
The City currently produces its programming in analog signal format
and may choose to invest in HDTV equipment to begin sending digital
signals to the cable television operator directly, but to do so would cost
considerably more for the Project’s equipment replacements, or
approximately $350,000 to $500,000 in additional costs. In
approximately five or six years, however, the cost for HDTV production
equipment will be reduced significantly, making it more feasible for
Municipal Government TV Channels to begin thinking about slowly
converting their equipment at that time. A couple of the components
that will be purchased as part of this Project, like the Video Toaster
Show Production System replacement, have dual analog/HDTV
compatibility built into them.City of Culver City, California
City Council Agenda Item Report
System Evaluation Cost Estimate Summary
Item Estimated Cost
Chamber Room Acoustics Improvement $4,635
Voting System Replacement: Software
and Hardware
$45,000 to $50,000
AMX Room Control System
Replacement
$10,000 to $15,000
Sound System Replacement $45,000 to $55,000
Show Production System Replacement $20,000 to $25,000
Camera Replacements $35,000 to $40,000
Automated Playback System* $12,000 to $15,000
On-Location Production Equipment* $15,000-$20,000
HDTV Production* $350,000 to $500,000
*Denote Enhancements to the Existing System
Request for Bid
Utilizing the Assessment and Evaluation Report conclusions as a guide, Darren
Doerschel prepared a RFB that specified equipment make and models, software,
hardware, and end-user training requirements for the Project.
Unfortunately, no Culver City firms exist that are qualified to bid on the Project.
The RFB was formally advertised on April 22, 2005. Fourteen equipment dealers
attended the mandatory job walk held on May 12, 2005. Of those fourteen
dealers, six submitted bids by the June 2, 2005 deadline as follows:
Hoffman Video Systems, Glendale, CA $216,519
Broadcast Media Communications, Laguna Niguel, CA $239,496
Pro Sound, North Hollywood, CA $250,890
TV Magic, San Diego, CA $265,059
Edwards Technologies, Inc., El Segundo, CA $273,362
Spinitar, La Mirada, CA $315,849
Upon receipt of the RFB responses, Darren Doerschel met with staff to evaluate
and recommend an equipment dealer.
Hoffman Video Systems (Hoffman) has received favorable recommendations
from their existing and prior clientele and as a result, staff recommends entering City of Culver City, California
City Council Agenda Item Report
into an agreement with Hoffman in the amount of $204,851 for the purchase and
installation of the replacement audio, video, voting, and broadcast production
equipment. To remain within budget, the $11,668 On-Location Production
Equipment has been eliminated from the Project.
The new equipment comes with end-user training, a one-year warranty, and an
enhanced maintenance agreement that includes a four-hour on-site response
time to any new equipment failures.
SUMMARY OF ACOUSTIC IMPROVEMENTS
AND SYSTEM EQUIPMENT REPLACEMENTS
Chamber Acoustical Improvements
Staff met with an HVAC contractor recommended by Darren Doerschel that
proposed some low-cost measures that could be taken to reduce the HVAC
noise in the Chambers. After reviewing the list with City facilities staff, all but
their last recommendation was implemented as follows:
o Airflow Balancing: It was noted that the amount of air coming out of the air
registers was significantly unbalanced throughout the Chambers. Some
air registers had a very high volume of air coming out of them (creating
noise) and others very little. We hired the HVAC contractor to balance the
Chambers air registers, returning them to their original engineering
specification when the building was first constructed. Completion of the
air balancing has reduced the overall noise level from the air registers
significantly, without reducing the overall volume of air being circulated
throughout the Chambers.
o HVAC Pipe Vibration: It was observed that the HVAC piping that runs just
behind the dais and over the roof of the Chambers was vibrating loudly,
creating noise. City staff retrofitted the pipe with vibration eliminators,
which has significantly reduced the vibration noise generated.
o Dais Air Registers: Subsequent to completing City Hall’s construction,
two additional air registers were installed in the ceiling directly above the
dais. These air registers are noisy. City staff installed two attenuator
boxes in the ceiling ductwork, which has resulted in making the air
registers significantly quieter.
o *New Air Registers: Replacement of all the ceiling mounted air registers
with new ones known for their reduced noise levels, along with increasing
the size of the ducting that leads to them, was recommended.City of Culver City, California
City Council Agenda Item Report
*The HVAC contractor proposing the air register replacements could not
guarantee a minimum amount of measurable noise reduction as a result of
their replacement. As a result, staff decided to forego completing the work,
estimated at $3,360.
The acoustical improvement work outlined above, except for the registers, was
completed by a combination of Public Works crews and the HVAC contractor at a
cost of $1,275 to the Project’s budget.
Audio, Video, Broadcast Production, and Voting Systems
Following is a summary of the equipment replacements:
Rear Projector: The new rear projection system will deliver nearly twice the
illumination over the existing projector and deliver significantly enhanced
image clarity. The total cost for this component is $14,000.
Cameras: With the exception of the fixed document camera, all the
remaining room cameras will be replaced. To reduce costs, the camera
lenses will be reused, saving an estimated $10,000, for a total cost of
$20,000.
Room Control and Voting System: The existing AMX system that controls
the Chambers audio and video functions and its voting system will be
replaced with a state-of-the-art AMX system. The total cost for this
component is $75,000.
Speakers: All the ceiling speakers will be replaced. The total cost for this
component is $4,000-$8,000.
Microphones: Many of the microphones will be replaced. The total cost for
this component is $4,000.
Audio System Replacement: The heart of audio control system will be
completely replaced with a state-of-the-art computerized system that will:
o Increase the systems overall volume capability.
o Increase the number of microphone ports and fix the existing poor quality
floor microphones periodically installed for public meetings. This will
eliminate the need for talkers to speak so closely into the microphone.
o Automatically control any gain (feedback) the room may experience and
adjust the speaker sound levels in a millisecond.
o Includes a processor that permits individual microphone control.
o The Chambers microphones will await sound input before turning on, in
lieu of always being on. This helps to control gain and feedback from
microphones that are not currently in use, but continue to be “on”.
o Enhanced microphone sensitivity levels allowing automatic self-
adjustments to accommodate quiet or loud talkers, and close or far away City of Culver City, California
City Council Agenda Item Report
talkers. The microphones will automatically adjust to each type of talker to
maximize their sound input resulting in a consistent level of speaker
volume.
The total cost for this component is $35,000-$45,000.
Broadcast Production System: The broadcast equipment will be replaced
with a state-of-the-art system. The new broadcast system may provide staff
the ability to create DVD’s and automatically playback previously recorded
meetings at a date and time desired, and will include the ability to create a
community bulletin board. The total cost for this component is $20,000-
$30,000
Project Cost Summary
Item Cost
Chamber Room Acoustics Improvement $1,275
Rear Projector Replacement $14,600
AMX Room Control and Voting System
Replacement
$75,000
Show Production System Replacement, New
Cameras, and Automated Playback System
$65,800
Audio System Replacement $40,600
On-Location Production Equipment $11,668
Miscellaneous materials and supplies $7,576
TOTAL 216,519
Chambers Unavailability
Hoffman Video Systems has proposed a nine week timeframe to complete the
Project. As a result, staff anticipates the work will be completed by the end of
September, 2005.
Staff anticipates the Chambers will not be operational for a period of up to three
weeks during the new equipment installation. Public Works staff will be
coordinating with the Chief Administrative Office to determine where to hold the
public meetings usually held in the Chambers during the cutover period.
Once installed, training on the new systems’ use will be held for the City
Councilmembers, staff, and the City’s Videographer. In addition to the training
sessions, Hoffman will be attending the first public meeting for all the City of Culver City, California
City Council Agenda Item Report
Commissions, Redevelopment Agency, and City Council to perform any
troubleshooting that may be necessary, and to ensure that users of the new
system feel comfortable with its use.
Public Address System
The Fire Communications Division is researching the purchase of a mobile public
address system budgeted at $10,000. The portable system will have wireless
microphones and wired speakers allowing it to be set up for use at any remote
location that has access to electricity. The system will be used at town hall and
other public meetings and events and is funded by this Project.
FISCAL ANALYSIS:
The Council Chamber Audio-Visual Upgrade (42000849) and Council Chamber
Acoustics (42000846) budget amounts to $229,580. These funds are allocated
as follows:
Portable Public Address System $ 10,000
Consulting $ 13,425
Acoustical Improvements $ 1,275
Chambers new voting software,
hardware, and other audio, video and
broadcast production equipment
components; Installation and training.
$204,880
TOTAL $229,580
Sufficient funds exist to purchase and install the replacement equipment from
Hoffman Video Systems amounting to $204,851.
The City is currently negotiating a renewal of its cable television franchise. All or
a portion of these expenditures may be reimbursed by the cable operator upon
conclusion of those negotiations.
Staff recommends postponing the purchase of the $11,668 On-Location Field
Equipment at this time due to budgetary constraints. Upon conclusion of the
cable television franchise renewal process, funds may become available to
purchase this equipment at that time.
ATTACHMENTS:City of Culver City, California
City Council Agenda Item Report
Voting, Audio, Video and Broadcast Production System Equipment
Assessment and Evaluation Report, April 17, 2005.
Hoffman Video Systems RFB response, June 2, 2005
MOTION:
That the City Council:
1. Award an agreement with Hoffman Video Systems for Audio, Video, Voting
and Broadcast Production Equipment in a total amount of $204,851; and
2. Direct the City Attorney to prepare the appropriate agreement; and authorize
the Chief Administrative Officer to execute the agreement on behalf of the
City.
07/11/05
Authorization to Enter Into an Agreement with
Hoffman Video Systems for the Purchase,
Installation, and Training of Voting Software
and Hardware Audio, Video, and Broadcast
Production Equipment for the Mike Balkman
Council Chambers
MEETING DATE
AGENDA ITEM
ATTACHMENTS
Pages|109| Voting Audio Video and Broadcast Production
1-7
System Equipment Assessment and Evaluation
Report April 17, 2005|109| Hoffman Video Services RFB response June 2, 2005 8-32Created for
The City of Culver City
Public Works Division
Attention Joe Susca, SeruorManagement Analyst 1
Assessment and Evaluation
Voting, AV & Production System Equipment
Pursuant To Project- RFP- #1305, April 17 th, 2005
Council Chambers Voting System & AV System Assessment and Evaluation
/Assessment Evaluation of current equipment pursuant to RFP #1305
Assessment and Evaluation
Goals Assess audiovisual system, (including, voting system) and production facilities
assess and review needs of system users, advise staff of types of equipment to be integrated
and recommend configuration changes to Improve workflow efficiency and functionality
Evaluate the existing Council Chambers acoustical conditions, advise City Staff of possible
changes and/or equipment implementations to Improve overall sound quality
Voting and AV Control System
Background In 1995 pursuant to Project #90550 under the General Contractor CHCG
Architects Inc the Voting system was installed by subcontractors Valley Sound Electronics
and included implementation of the current AN system as well The present Voting System
was installed consisting of several hardware pieces including Touch Screen Panels Button
Control Panels along with the master Voting Management Software and also included the
A/V control system Functional drawings and abridged equipment operation manuals were
submitted upon completion of the project and since that time no major system upgrades to the
electronic voting system have taken place
Voting System Assessment The current voting software is entitled Voting Management
System Version 2 11 and was provided by AMX Corp (now AMX) as a 1992 DOS based
system and considered proprietary customized software for the City of Culver City AMX
no longer provides support for these products under the Windows platform The touch panels
are no longer compatible with the new voting system software offered by AMX and
service/maintenance of the system hardware components does not exist from any authorized
AMX dealers Staff members who operate the system have expressed concern regarding
functional limitations of the system and have reported some minor malfunctions Staff
reported attempts to upgrade the system were not successful as the company has since moved
on to several generations of new technologies based on the changes of the Windows platform
Due to incompatibility with current technologies a number of the Voting System s devices are
likely to sustain failures that cannot not be repaired or replaced rendering the system
inoperable Many of the button panels can still function with some of the newer control
systems if compatibility requirements are strictly adhered to however several new more
efficient technologies have been developed in regards to both form and function Ultimately
the decision may be left to those users who are able to test and compare these devices dunng
manufacturer s demos especially since these devices provide dual functionality that may
require the compatibility of both
A/V Control Assessment The AN Control system consists of modular computer boards (or
cards) that control A/V devices by way of remote switching Though the voting system
software and hardware is independent of the A/V control system the touch panels themselves
do provide an on screen interface to control the Chamber s A/V devices A number of the
current touch panels and button control panels employ this secondary functionality controlling
AV functions such as mic muting lighting adjustments projector control and others Some
functions of the aging A/V control system are intermittently failing and require various
degrees of system modification ranging from repair to replacement The control system may
still be compatible with some of the proposed new Voting System devices functionally
however integration or interfacing of the two systems may prove difficult as only a detailed
design may determine
a,Assessment & Evaluation of current equipment pursuant to RFP 171305
Additionally the life expectancy of the existing control equipment is likely to fall short of
those systems recommended to be replaced The replacement costs are relatively inexpensive
Some wiring and cabling may still be compatible and may not have reached the end of its
lifecycle including some components that may serve only a passive role or perfunctory
purpose such as some of the switchers or routers
Recommendation onVotingSystem The present voting system and A/V control system
has occeeded its life oTectancy Although the software is operational for most functions and
' ',wades adequate electronic voting supportfor the public meetings the operational
limitations along with in functional problems due to age call into
question the future viability of the system Additionally due to continual
compatibility issues with current technologies in the A/V industry and the
lack of system support or maintenance from the manufacturer and dealers
the likely hood of component failure is high Since no replacements exist
such a failure would be considered a catastrophic system failure The
primary voting system should be replaced
Recommendation on A/V Control System Certain aspects of the A/V
control system may still be of some functional use in a new Voting System
' however due to signs offailure life expectancy and difficulty with
Integration the budget should include funding to replace the entire system
with some expectation of costs savings by retaining certain components
and/or cabling
Current AV System
Background The current A/V system including the Sound Reinforcement system (Audio
System) and the AJV devices were installed under the same contract as the above voting
system by Valley Sound Electronics The A/V Devices installed included a document
camera a projector and remote controlled projector screen
Sound Reinforcement System Assessment The Sound Reinforcement system includes the
microphones loudspeakers local dais speakers audio mixing equipment audio processing
equipment and amplification equipment The mixing equipment has recently been replaced
by GMF Sound who reported failing components in the original system after staff complained
of the sound suffering during public meetings when speakers were difficult to hear The sound
quality in the room still suffers from low gain before feedback (or a low threshold of audio
before feeding back through the loudspeakers) Higher volume level settings cause ringing
and then feedback as volume is increased Furthermore the microphone sensitivity of each
microphone in the chambers can not be fully realized due to these feedback problems (causing
persons speaking in the microphones to get closer than would otherwise be required in a
properly working system A process and configuration of the loudspeakers known as zoning
allow for automatic level setting when certain microphones are triggered in the system to
allow loudspeakers further from the cued microphone to be louder while the closer
loudspeakers are quieter all to help avoid feedback This zoning type system does not
seem to be in use or it is not functioning properly The sound volume is also competing with
the HVAC system and small improvements in its design or overall decrease in fan noise or the
sound of air movement through the registers would also improve the sound intelligibility in
the room
Due to multiple undocumented changes in the system a complete assessment can not be
ascertained Though the recent upgrade of the system indicates the type of equipment that was
installed there are no drawings available to indicate what components are still in use from the
original installation or what if any changes were made to the wiring of any components or
loudspeakers Without drawings troubleshooting is a cumbersome and difficult task at bestAssessment & Evaluation of current equipment pursuant to RFP #1305
With a modest budget relative to complete replacement the sound system can be extensively
tested for problems with room acoustics as well as the electro acoustical equipment to
determine the proper replacement of certain devices and what components need to be added to
the system While this approach may bring acceptable results it will be difficult and relatively
expensive to find companies who will guarantee improvement beyond modest results Such an
endeavor is very risky for sound reinforcement contractors to assume responsibility for a
system that is only partially of their design
The reluctance of contractors guaranteeing all but measurable improvements may require the
City to accept such terms under the scope of this project and conclude that full replacement
may be budgeted in the future The microphones and local dais speakers are assessed in the
device assessment below
Assessment of AN Devices (#1) Projector The current projector s technology is obsolete
and fails to compete in the current market due vastly improved technologies The increase in
computer display resolution and scan frequency are just a few causes affecting the projectors
ability to perform as desired Also many additional features are offered in the current
projectors currently offered on the market such as network control and monitoring of all
aspects of the projectors condition status and functions The projector can be replaced with
greatly improved specifications and substantial savings compared to the cost of the current
projector
(#2) Microphones All of the current microphones are of professional grade however their
performance can not completely be determined under the present conditions of the sound
system Regardless modest improvements may be possible if the existing microphones were
replaced with microphones of newer specifications As well certain microphone pick up
patterns work in concert with certain sound system configurations and replacing the
microphones pick up element to match new sound systems parameters would allow for better
performance An A/V Systems Integrator may determine such compatibility and performance
increase during the detailed design phase of the project
(#3) Document Camera - The Document Camera is performing adequately and is completely
compatible with the proposed new control technologies Staff has indicated that smaller
documents may be better suited to a smaller local document camera that could be added to
the system for a relatively small cost
(#4) Local Dais Speakers The small speakers located around the dais are performing well
and can be compatible with any newly installed sound system
(#5) VHS VCR Player—Due to the low costs of replacing VHS decks the current player is
easily replaced Considerations to replace the VHS player with a DVD player should be
discussed as this technology would provide clearer video and improved functionality of the
systemAssessment & Evaluation of current equipment pursuant to RFP #1305
Recommendation on South/ System Although the sound system may be
improved with several component upgrades the overall value of such an
enhancement could only be determined after installation with little or no
recourse if the improvements were not acceptable Most of the critical
components in the Sound System have exceeded their life expectancy and
should be replaced to include a complete turnkey sound reinforcement
system Currently the budget is not sufficient to completely replace the
system given the stated budget priorities An enhancement to the current
budget would be required or reevaluate the priorities of the project to free
up funding from other replacement costs Recommendation on A/V
Devices All above reviewed devices except the Dias speakers should be
budgeted for replacement Budget permitting the Projector should be
replaced given the prospects of increased performance functionality and
overall value Microphone replacement should be budgeted under the
scope of this enhancement project however savings should be expected
with the likelihood that the existing microphones may perform as required
in the new system The Document Camera should be retained if staff
requests for smaller documents can be accommodated by a local A/V
document camera Unless the Local Dais Speakers are found to be
damaged in any way upon inspection when the new system is installed they
may be retained
Production Control System
Background The current Production Control System (Television recording equipment)
which includes a remote control camera system and dubbing station was installed in 1997 by
Studio Spectrum Since then certain modifications to the system have not been documented
Assessment The current recording system is centered around an aging Video Toaster system
that can be charactenzed as an all in one production device The software support and
development of the main applications have long been obsolete Its computer platform the
Amiga is not compatible with present computers and no longer exists Users of the system
have expressed frustration with various limitations that prevent certain basic presentations
from being displayed and does not allow some common data files to be imported or exported
Cameras The current cameras being used do not provide adequate low lighting capabilities
and suffer from poor dynamic response The gain adjustment that is required on each camera
due to the light levels in the chambers makes the images gramy and noisy The cameras are
obsolete and can not be upgraded without complete replacement
Playback System Several automated playback system technologies exist that allow for a
measure of control over IP or the City s LAN Systems appropriate for this application and
budget range from around $8 000 to 20 000 To add such a system to the existing Production
Control room facilities would require some space in the existing racks and moderate
integration between the existing recording system and the AV System
Field Production Equipment While field production equipment would provide a convenient
way to cover meetings away from City Hall the type and scope of equipment proposed would
not be adequate for this kind of production application Multiple cameras are required when
several people seated at different angles to the camera and various distances from each other
are speaking to each other While television coverage is possible under these challenging
conditions with the deployment of a single camera the recordings may not meet professional
standards Special conditions during field shooting would have to be met in order to forgo this
post production step Furthermore field equipment usually requires some associated postAssessment & Evaluation of current equipment pursuant to RFP #1305
production equipment (editing equipment) to allow for graphics titling and editing of the field
recorded footage (costs would be from $4 000 to 8 000) This equipment is not presently in
the budget
Recommendation on Video Toaster System_ The Video Toaster should be
immediately replaced with an industry standard video switcher and an
independent Character Generator to provide titling and graphics of the
Public Meetings being recorded and aired
Cameras The existing cameras are obsolete and should be replaced with
cameras that have better low light features and current interface
technologies
Playback System A moderately priced automated playback system should
be added to the production facilities This would allow staff to remotely
control playback of the recorded meetings
Field Production System While coverage of remote events in the City may
be possible with new field production equipment recording of public
meetings would not be adequately covered with a single camera system A
multi camera system could be rented on occasion if required or if
increased off site meetings are expected a multi camera system should be
budgeted for the future
Feasibility of HDTV Implementation
With nearly 1 500 television stations broadcasting in digital in 211 markets there may be
initial cause for questioning whether Municipal Cable TV markets should invest in High
Definition Television Equipment or wait and risk being left with no way of putting
programming on the air
The issue concerns two areas of technology that need to be differentiated (1) High Definition
recording in a television production environment and (2) High Definition Television signals
that are broadcast or cablecast to the viewers at home To begin with the two areas of
technology are not mutually exclusive or rather one does not require the other to exist
In fact it is quite possible even common place to shoot and provide High Definition
programming but broadcast/cablecast it on regular analog television or Standard Definition
digital television Regardless of shooting in standard definition analog or digital the signal
can still be accommodated for delivery to all viewers with standard televisions or HD
televisions Principally this happens by way of conversion of the standard signal known as
up converting or conversion of the HD signal known which known as down converting Such
conversion can be accomplished with industry standard conversion equipment
Current analog television is broadcast in a 4 by 3 aspect ratio while High Definition TV is
broadcast in 16 by 9 These aspect ratio changes can also be accommodated for in the
standard conversion equipment Hundreds of television shows and films shot in the 4 by 3
aspect ratio will continue to be displayed successfully long after consumers have upgraded to
16 by 9 televisions The City of Culver City will look to their cable provider to convert any
program shot in analog or standard definition television This approach (conversion
equipment) for now is easier to implement and much more cost effective to provide rather
than expensive HD equipment and signal pathsAssessment & Evaluation of current equipment pursuant to RFP #1305
The cost of HD equipment is still too high for serious consideration by most local municipal
governments A relevant example is to compare the price of a standard definition camera the
City is considenng purchasing for the Council Chambers versus a similar model offered with
High Definition outputs The standard definition camera is $4 200 and the High Def camera
is $28 000 As in this example High Definition equipment can currently be as much as 4 and
5 times the cost of regular production equipment
1 Recommendation on High Definition Equipment Based on the
Iinformation above the City of Culver City can still invest in standard
i definition equipment and send signals over the air that are compatible with
' all the citizens of Culver City even when most of them convert to HDTV
Five to six years into the future the High Definition equipment cost may be
l
low enough for Municipal channels to begin thinking about slowly
converting their equipment
Acoustics in Chambers
As most of the audio equipment and sound levels in the Chambers were evaluated above the
Acoustics in the room should also be assessed The HVAC system is producing sound levels
which compete with audio amplification in the room It will be necessary to hire an HVAC
firm to test the systems overall performance based on the original design specifications as
well as provide service recommendations to mitigate vibration and fan noise
While certain common areas or positions in the Chambers where the public may be standing
or sitting sound acoustically flat or with little or no echo there are certain areas flanking the
concave ceiling covering the center of the room where noticeable echoing or reverberation
can be heard This may or may not be of concern to the City as it was not brought to my
attention initially Acoustical tests and measurements can be taken to determine the proper
course of action when and if the City should decide to rectify the problem Modifications
could cost between $15 000 and $40 000 dollars
The typical modifications to the room may range from simple acoustical treatments to the
existing ceiling surface to acoustical tiles or baffles added Just below the surfaces Either
could be done in an esthetically pleasing way with the help of an Architectural firm with
design experience and an Acoustical design firm with extensive knowledge in acoustical (and
electro acoustical) testing and measurement
Prepared and Submitted by
Darren P Doerschel
Systems Integration Consultant
310 350 8399
1inarii Pr.- 1. I loflitian
Intercipanecting Audio and Video Systems Technology
CITY OF CULVER CITY
COUNCIL CHAMBERS AUDIONIDEO FACILITIES PROJECT
BID NO 1305
Presented By
Vicki' Chaffee
Hoffman Video Systems
1049 Flower Street
Glendale CA 91201
www hoffmanvideo corn
(818) 507 7116 Fax (818) 507 7118Jim)
qir- u"sit • Hoffma
Interconnecting Audio and Video Systems Tecimolo
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Assessment & Evaluation of current equipment pursuant to RFP #1305
TABLE OF CONTENTS
Hoffman Cover Letter
Executive Summary
Project Overview
Hoffman History and Background
Executive Management Team
Project Management Team
Integration and Construction Standards
Quality Assurance Program
Equipment and Labor Bid Specifications
Hoffman Reference Form and Project Samples
Addenda Received Document
Hoffman Financial Data (inc Insurance & License)
Proposed Project Timeline
Bidders Affidavit Form
Custom Warranty Agreement and Sample Maintenance Agreements
Additional Copies of Submitted RFB (Separate Attachment)
Ruffin a n
9Interconnecting Audio and Vide* Systems Technolfty
n 11111 9' 4"eit Huffman
Assessment & Evaluation of current equipment pursuant to RFP #1305
June 2 2005
Mr Joe Susca
Project Manager/Senior Management Analyst
Culver City Public Works Department
9505 W Jefferson Boulevard
Culver City CA 90232
Dear Mr Susca
Thank you for the opportunity to provide Culver City with our submission for
consideration in the upgrade project of city s council chambers audio/video
facilities Based on the site review and evaluating the requirements specified in
Bid Number 1305 we have prepared this proposal to implement the professional
technical services requested We will address the scope of work and installation
plan as well as describe who we are and how we apply our design protocols in
realizing your vision of the chamber complex Our submission will also
demonstrate Hoffman s involvement extends beyond the actual completion of the
project as our technicians and engineers will stay on to assist the staff in
understanding each part of the system operation troubleshooting and accessing
after sale support
As outlined in the bid its scope is complex and more than a simple upgrade—it s
the creation of a technically advanced media system that must also be very user
friendly This project is exciting—to be partnered with Culver City in transforming
the existing infrastructure into a vibrant public venue and effective staff
workplace Hoffman has been fortunate in developing strong relationships with
several municipalities over the last several years including a recent city council
upgrade for the City of Long Beach earlier this year And one of our current
projects is a large scale broadcast/classroom integration at LAPD s Ahmanson
Recruitment Center We are a local systems integrator in our 63 rd year with a
significant understanding and appreciation of this endeavor We would be
ho ed to involve our talent and expertise to revitalize the Mike Balkman
hambers
President and Chief Operations Officer
sfman
Vzfoul
Victoria Chaffee Chaffee
General Sales ManagerInterconnecting Audio .ind Video Systems Technology
'
Assessment & Evaluation of current equipment pursuant to RFP #1305
Project Overview
Some of you reviewing our proposal may already know of Hoffman Video
Systems We are one of Southern California s leading full service integration
companies in the design procurement and installation of professional multi
media broadcast video audio and software control systems We are a family
owned business in our third generation with a good understanding and
appreciation of a wide spectrum of clients and their applications—including
municipality operations Wed like to familiarize you with our philosophy and
approach to the integration process and to that end we have included a detailed
profile on Hoffman in subsequent sections
From our collective experience each system integration project of this
sophistication is unique The challenge for the successful bidder will be multifold
combining highly competitive hardware costs a fairly aggressive timetable for
design and installation and a complex programming structure A well known
adage in our industry is that a project can be completed fast cheap and
good you get to pick two out of three The key here for the selected integration
team will be assigning experienced talent who realizes the fast track nature of
the work particularly in the initial hardware and software design phase An
immediate comfort level between the City s PMT and the integrator will have to
be established with both parties looking forward to rolling up their sleeves and
getting to work For the City s part you have a strong foundation with an
esteemed consultant on board a clear idea on the overall bill of materials and
the inclusion of smart architecture in the software upgrade path
We agree with the City s recommendation of incorporating two phases of
implementation Phase One concentrating on the AN System and Voting
System Phase Two focusing on the Production Control Systems after the first
phase is fully ramped up We would provide the PMT with an extensively
detailed schedule of implementation within the required fifteen days after contract
award Initially we would not require daily access to the site or the PMT
However in the initial start up it may require daily contact with the PMT via e
mail and a scheduled timeframe for phone calls The core team will have the
ability to respond quickly consistently and concisely within the group Well set
up parameters for mutual decision making submission of documentation and
obtain approvals on all planned procedures
A significant portion of the project is devoted to AMX hardware and
programming We are fortunate to have two fully certified AMX
designer/programmers on our engineering staff Jason Gottfredson and Christian
I lollinan
1 800 550 0275Interconnecting Audio and Video Systems Technology
Huffman
Assessment & Evaluation of current equipment pursuant to RFP #1305
Baker We also employ several experienced CAD operators who will assist with
the design requirements and as built drawing work ups We will assign a special
team responsible for design touch panel revisions and customized programming
Their extensive background in this area will collaborate with the PMT in bringing
proven ideas in creating attractive and easy to use touch panel sequences
In addition to AMX engineering our Technical Services Manager Jason
Gottfredson is also trained in acoustical sciences and is well versed in sound
system design in environments similar to the one in the council chamber One of
our current projects under construction the Getty at Malibu mandates extensive
acoustical testing with noise/vibration control We have Included samples of our
audio testing documentation in a later section of our proposal titled Quality
Assurance Program We will carefully review the existing infrastructure in the
council chamber ceiling make any necessary recommendations prior to actual
replacement and will make sure the new speakers match cosmetically as well as
acoustically
Hoffman Video Systems is well versed in clean and accurate placement of
projection displays including many small space rear screen reflected
configurations We will provide a very stable secure and optimized positioning of
the projector resulting in the best signal output the Sanyo is capable of
We are knowledgeable in immersing the MediaMatnx audio products into the mix
and have staff certified for this manufacturer s control system design We will be
happy to go over the matrix in detail during the engineering phase to make sure
the correct number of I/O cards and ancillary hardware has been correctly
included
Later in Phase Two we will want to develop a more accessible and logical
approach to the control room s rack layouts provide new cabling as needed and
re harness the wiring at the rear of the racks and feeding into the conduit The
movement to adding a Leightronix server system DVD recorders and a capable
switcher and character generator will result in better signal quality output and
duplications on a medium built for today
In regards to the robotic camera upgrade we spoke with Telemetncs and
received reassurances that the proprietary 25 pin interconnecting cable will be all
that is necessary for the interfacing of the pan tilt capabilities with the new
Panasonic camera heads It should be noted that the Canon lenses and
Panasonic camera heads will require shipment back to Telemetncs for lens
modification compatibility This procedure will take a few weeks to complete and
the special cable order will have a 4 6 week lead time before shipment While
we are actively working on Phase One our install team will want to conduct a full
Iloflinan
1 800 550 0725
1otInterconnecting Audio and Video Systems Technology
memo
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Assessment & Evaluation of current equipment pursuant to RFP #1305
inspection of the conduit run for the camera cabling In case we discover any
issues of concern we will want to address them early in the project run
With the release last week of the revised budget numbers we realized we would
have to re evaluate equipment/labor bid itself Because of the constraints on the
budget cap we did not include funding of the Field Production Equipment While
we have included costs for the products we have specifically noted on the
itemized equipment bid that this section is not included in the combined totals
Looking at the equipment quote you will notice that our proposed dollar values
do not fully conform with the budget guidelines given Because this is a relatively
labor intensive implementation we sharpened the pencil on the hardware portion
to allow sufficient coverage for the labor and programming The bottom line does
come in under budget and we welcome discussions with you on our choices of
dollar allocation if you have any questions We also encourage a discussion with
the PMT on possible models that may benefit from value engineering thereby
creating flexibility to moving any freed up funds where they might be needed
most—especially if there are product unknowns we may discover in the design
phase
There s much work to be done collectively from the very start of the project award
and we at Hoffman are up for the challenge We thank you for allowing our
participation in the bid process and look forward to answering any questions
and/or providing more information to the evaluation team at Culver City Lastly
we extend our congratulations and best wishes as you begin this worthwhile
upgrade It will be one of the highlights of 2005 for the City and how it presents
and represents itself to its citizens
Hoffman
1 800 550 0225
/3Interconnecting Audio and Video Systems Teehneldigy
Hoffman
Assessment & Evaluation of current equipment pursuant to RFP #1305
HOFFMAN HISTORY & BACKGROUND
The story of Hoffman begins in 1941 Los Angeles when a fluorescent light
salesman stopped in on the Mission Bell Radio Corporation to collect on a past
due bill In an interesting twist of fate H Leslie Hoffman ended up walking out of
Mission Bell s headquarters as its new owner — and Just
prior to the outbreak of WWII the Hoffman Electronics
Corporation began production of AM radios
The ensuing years saw Hoffman grow steadily from a small
radio manufacturer into a diversified national corporation
with seven divisions in multiple states The company was enormously successful
due to its innovations in the fields of communications and technology
From 1941 to 1977 Hoffman made significant advances in solar power and solar
cells semi conductors airborne navigation systems color television transistor
radios satellite arid antenna transmission radar technology and management
and manufacturing processes In 1977 after 36 years in business the Board of
Directors at Hoffman Electronics decided to sell off the main divisions to Gould
Electronics a worldwide corporation and leading manufacturer of circuit boards
and military products
With the sale of the parent company J Knstoffer Popovich
son in law of H Leslie Hoffman and Bob Jablonski a 30
year Hoffman executive intensified their focus on a new
area of business that Hoffman had just begun to explore —
audio visual systems integration Their partnership and
interest in this relatively new field of systems integration led
to the creation of Hoffman Video Systems in 1978
Mirroring the growth of the Hoffman Electronics almost 40
years earlier Hoffman Video Systems started small by selling products
designing and servicing systems primarily for television and film production
companies But the company maintained Les Hoffman s drive for innovation and
growth and over the next thirty years began developing new systems with
applications across a variety of industries and markets
Today Hoffman Video Systems is one of the nation s largest and leading
integrators of audio and video components With corporate offices in Los
Angeles Denver and Atlanta Hoffman has strategically positioned itself to lead
the way in providing innovative visual communication solutions combining video
expertise technology and service
an 1 rs" r.). 1111 [Zi '-'7121%
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Hoffman
Interconnecting Audi* and Vide Systems Technolorgy
Assessment & Evaluation of current equipment pursuant to RFP #1305
Hoffman has completed projects in 33 states the District of Columbia and Puerto
Rico And Hoffman s reputation as the leader in systems integration is not
limited to the United States In recent years Hoffman has completed
international projects in Japan Korea Philippines Egypt Saudi Arabia Mexico
Canada and Switzerland
Hoffman s capabilities include consultation design
custom fabrication installation training and service for
the audio visual security networking and
communication marketplaces Hoffman has been
getting increased recognition recently due to our
groundbreaking design and build process known as the —
Four Wall In (4WI sm) Approach exclusive to Hoffman
whereby we design and install every element within the four walls of your project
Hoffman s philosophy is that the proper system solution is not just the right
configuration of electronic components it is the integration of electronics the
surrounding environment and human factors of those who work within the four
walls of the project
As Hoffman looks to the future the audio video systems integration industry
continues to grow and thrive New applications for technology spring up in new
industries almost daily and Hoffman stands ready to meet this new demand for
Control Rooms Videoconferencing Systems Multi Media Systems Streaming
Media Security Systems and Broadcast/Professional Video Systems
-ffrnan
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HOFFMAN EXECUTIVE TEAM
Chief Executive Officer — J Kristoffer Popovich
Kris founded Hoffman Video Systems in 1977 after previously working as
an executive at Hoffman Electronics heading up the company s Learning
& Educational Systems division Prior to joining Hoffman Popovich
worked within the Ford Administration and for Bank of America Kris sits
on the Boards of multiple organizations in the Los Angeles area including
Childrens Hospital the YMCA of Metropolitan Los Angeles and the
University of Southern California
Graduate of University of Southern California
MBA University of Southern California
President Criminal Justice Legal Foundation
President & Chief Operating Officer Robert T Shepherd
Robert became President and COO of Hoffman in 1999 Prior to joining
Hoffman Shepherd held management positions in several financial
services corporations including Great West Life and Manulife Financial
Rob sits on the Boards of the Pasadena YMCA and San Gabriel Council
of the Boy Scouts of America
Graduate of University of Washington
Member of the 1992 U S Olympic Team Rowing
Member of the Young Presidents Organization
Chief Financial Officer — Michael Gavigan
Michael joined Hoffman in May 2002 He brings more than 20 years of
experience in various senior management and executive positions at Pico
Macom Walt Disney ICN Pharmaceuticals and Arthur Anderson Michael
is a Certified Public Accountant
Graduate of Cal Poly University
Member of American Institute of Certified Public Accountants
Member of the California Society of Certified Public Accountants
Fro jm a n
)Interconnecting Audio and Video Systems Technology
I 0 Hon
Assessment & Evaluation of current equipment pursuant to RFP #1305
HOFFMAN PROJECT TEAM
Manager Technical Services Glendale Jason Gottfredson
Jason joined Hoffman Video Systems in 2002 Jason brings over 12
years experience in audio video and lighting applications including all
aspects of production design and system engineering in the rental and
installation sectors He has been responsible for engineering
lighting/audio/video design installation setup programming logistics and
project management
Member USITT
Associate Member AES
AMX Certified ACE Designer
Certified in Control System Design by AMX Crestron and Media Matrix
Senior Project Manager Doug Kautsky
Doug has been with Hoffman for over nine years He began his career in
audio visual systems integration in 1994 with American Video
Communications Doug was a Service Technician with American Video and
started in a similar position when he came to Hoffman Doug s knowledge of
systems integration and proficiency with design and troubleshooting led to his
promotion to Project Manager As Senior Project Manager Doug has
managed several large projects including Loyola Law School USC Dole
Foods and Wellpoint Health Care
Manufacturer certified by AMX Electrohome Christie Extron Crestron and
Altinex
Recipient of the Hoffman Transmitter Award for achieving 100% customer
satisfaction rating in 2002
Project Coordinator Francis Alviso
Francis has 12 years experience in designing engineering installation and
project management In his career prior to Hoffman Francis designed hotel
conference facilities for Paul Alan Magil & Associates where his clients
included Hyatt International Four Seasons Hotel Nikko and Intercontinental
Hotels As a System Engineer for Douglas Roesch Communications Inc
Francis oversaw aspects of multimedia system integration at the 1984 LA
Olympics LAX Reagan Library the Nixon Library and Lockheed At
Hoffman Francis oversees project schedules equipment orders and
delivery He assists project engineers and represents onsite engineers
coordinating all field conditions to the owner/consultant and head of office
Graduate of the Asian Institute of Electronics Degree in Electrical
Engineering
Factory certified by Extron Picturetel Video Conferencing Trompeter
Christie Digital and Bose among othersInterconnecting Audio and Video Systems Technology
Hoffinan
n•n•. " i • au.
Assessment & Evaluation of current equipment pursuant to RFP #1305
Engineer Chien Huang
Chien joined Hoffman as a Field Service Engineer in 1997 His career path
has taken him through almost the entire spectrum of audio visual
communication and electronics from computer testing and repair to
assembling and calibrating medical lasers to designing
prototype image capturing technology and microprocessor emulators Chien
has a gift for understanding most anything electronic Chien holds the record
at Hoffman for client satisfaction communications to the company President
Manufacturer certified by Tandberg Polycom AMX and others
Degree in Electrical Engineering from Cal State Long Beach
Recognized by the International Communication Industries Association (ICIA)
Field Engineer/Project Manager Al Martinez
Al joined the Hoffman team in February 2003 as a Service Technician In the
past 14 years Al has held engineering positions in systems integration
computer support and audio visual equipment Most recently Al worked for
Innovative Design Technologies where he was responsible for project
management service and installation on projects for the GAP Warner Bros
Studio Stores Nike Factory Stores and Citicorp
Graduate of Phoenix Institute of Technology
Manufacturer certified by AMX Christie Crestron and Sony
Recognized by the International Communication Industries Association
(CTS)
Senior Programmer Christian Baker
Christian became a member of the Hoffman team in 2004 bringing a wealth of
experience in the technical areas of design protocol coding and programming
of various software control systems His background experiences include a
seven year career with the Church of Latter Day Saints at the Salt Lake City
Temple complex as a member of their facilities management group
AMX Certified ACE Designer and AMX Control System Design
Service Coordinator Ram Fasheh
Rami handles the service on all major accounts serving as the primary
contact between Hoffman and its customer after the sale Rami
responsible for monitoring and administering existing service contracts
maintaining remote systems monitoring for various clients and initiating
periodic service upgrades as they become available Rami developed
Hoffman s Priority Response System which allows customers to have
technicians on site within four hours of a service call 24/7/365 Prior to
coming to Hoffman Rami was a customer service representative at Andrews
Electronics where he was recognized for having a 100% satisfaction rate by
his clients
Graduate of ITT Technical Institute Degree in Electrical Engineering
Hoffman s Employee of the Year 2001
Ho-Firnan
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Interconnecting Audio and Video Systems Technolny
Assessment & Evaluation of current equipment pursuant to RFP #1305
General Sales Manager Vicki' Chaffee
An industry veteran of over 25 years Vicki' has been with Hoffman since
1998 specializing in broadcast video applications Prior to joining Hoffman
her resume includes Instructional Media Producer at Long Beach City College
and was a Senior District Sales Manager at Panasonic Broadcast and
Televisions Systems for 17 years She also periodically teaches field
production/editing at a local community college
Graduate of Long Beach State University Bachelor of Arts Degree in
Radio/Television
Member of SMPTE
Sub contracting Services
PGS Services Inc /Paul Stickelmaier
PGS Services is a long established electrical and structural contractor
specializing in the display and video broadcast market Hoffman Video
Systems has regularly contracted with PGS over last several years with
multiple projects including installations at the FilmNideo Department at
Orange Coast College Amgen USC Loyola Law School California Institute
of the Arts and most recently a custom dual screen installation in the
International Ballroom at the Beverly Hilton Hotel His expertise in millwork
display structural installation and electrical integration are components that
may include his involvement
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HOFFMAN INTEGRATION & CONSTRUCTION STANDARDS
Hoffman maintains the highest standards and all work performed will be
completed in accordance with Applicable Codes and Standards
I APPLICABLE CODES AND STANDARDS
A Codes All work performed by Hoffman will be completed in accordance with
applicable requirements of governing codes rules and regulations including the
following minimum standards
1 UBC Uniform Building Code
2 NEC National Electrical Code
3 NFPA National Fire Protection Association
4 FCC Federal Communications Commission
B Standards Equipment materials and associated components provided by
Hoffman will conform to the current revisions of the following standards as
applicable|109| UL Underwriters Laboratories|109| ANSI American National Standards Institute|109| NEMA National Electrical Manufacturer s Association|109| SMPTE Society of Motion Picture and Television
Engineers|109| ISO International Standards Organization|109| AES Audio Engineering Society
II CABLE PULLS AND INFRASTRUCTURE
The heart of the project is the cabling infrastructure and connection plates that
provide access to and distribution for the AN systems Hoffman Video Systems
follows industry accepted and proven standards for cable run sheets labels
cable management termination and testing
Hoffman will provide and build the following
A Provide permanent identification of run destination at all raceway terminations
B All wire and cable shall be continuous and splice free for the entire length of
the run between designated connections or terminations
C All shielded cables shall be insulated Do not permit shields to contact
conduit raceway boxes panels or equipment enclosures
I. 'Tinian
1Assessment & Evaluation of current equipment pursuant to RFP #1305
D Verify that all new raceway have been de burred and properly joined coupled
and terminated prior to installation of cables Verify that all raceways are clear of
foreign matter and substances prior to installation of wire or cable
E Inspect all conduit bends to verify proper radius Comply with relevant Code
for minimum permissible radius and maximum permissible deformation
F Apply a chemically inert lubricant to all wire and cable prior to pulling in
conduit Hoffman will not subject wire and cable to tension greater than that
recommended by the manufacturer Use multi spool rollers where cable is pulled
in place around bends Reverse bends are not allowed
G Secure all wire and cable run vertically for continuous distances greater than
thirty (30) feet Secure robust non coaxial cables with screw flange nylon cable
ties or similar approved devices appropriate to cable weight For all other cables
provide symmetrical conforming nonmetallic bushings or woven cable grips
appropriate to cable weight
II WIRING PRACTICE
A Land all non coaxial field wiring entering each AV equipment rack at specified
terminal devices prior to connection to any equipment or devices within racks
Terminals will be located in the equipment racks or in the terminal cabinets
provided
B Identify all wire and cable clearly with permanent labels wrapped about the full
circumference within one (1) inch of each connection Indicate the number
designated on the associated field or shop drawing or run sheet as applicable
Assign consistent wire or cable designations throughout a given system Each
wire or cable shall carry the same labeled designation over its entire run
regardless of intermediate terminations
C Apply all crimp connectors only with manufacturers recommended ratchet
type tooling and correct crimp dies for connector and wire size
D Coordinate insulation displacement (quick connect) terminal devices with wire
size and type Comply with manufacturers recommendations Make
connections with automatic impact type tooling set to recommended force
E Make all connections to screw type barrier blocks with insulated crimp type
spade lugs Provide permanent designation strips designed for use with the
terminal blocks provided
Huffman
1Haffina
Interconnecting Audio and Video Systems Technolo
Assessment & Evaluation of current equipment pursuant to RFP #1305
F Dress lace or harness all wire and cable to prevent mechanical stress on
electrical connections Provide service loops where harnesses of different
classes cross or where hinged panels are to be interconnected
III ASSEMBLY AND FABRICATION
The equipment racks and components will be built in the rack rooms at a
Hoffman office The end user is welcome to view the progress of their project at
our facility at any time throughout the process This portion of the installation
includes the unpacking and testing of all major pieces of equipment prior to rack
building HVS builds programs and tests each system before the rack is bubble
wrapped and delivered to the site
IV PROGRAMMING
HVS s control systems programmers will develop code for the system to function
as specified The code will be uploaded into the system and tested after all the
required AN components are installed and have been wired to the control
system HVS will perform continual in house and on site testing of the system to
ensure that it meets the project specifications
V SYSTEM TESTING AND ADJUSTMENTS
Prior to the notification of system completion each sub system will be thoroughly
tested and adjusted This will include confirming remote controls for video and
audio inputs and outputs setting and equalizing normal level controls for video
audio and adjusting physical installation parameters Hoffman Video Systems
complies with industry standard specifications including SMPTE IEEE NCAC
and ASTM
Prior to the sign off of the system Hoffman will perform a series of systems tests
with the end user(s) Additionally all functions of the system will be
demonstrated Following the approval of this demonstration the AN systems
submittals
V i ACCEPTANCE TESTING REQUIREMENTS
A HVS shall perform acceptance tests to validate the requirements of these
specifications and to verify the operation of the installed systems Any equipment
and/or materials necessary to complete these tests will be provided by HVS for
the duration of the testing period
B Acceptance test procedures shall be prepared by HVS and submitted to
OWNER for their review and approval 15 days prior to the scheduled start of any
tests Test procedures will be printed in sufficient detail to verify the functionality
of each individual sub system
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C HVS will coordinate all testing with OWNER and shall conduct the testing in
the presence of OWNER S designate Upon completion of the testing the
contractor shall publish a complete test report itemizing the individual tests and
the results of each action
VI CLOSEOUT
Upon completion of installation and testing activities HVS shall prepare a list
identifying any aspects of the project which have not been completed in their
entirety These items will be considered the Punch List Items on the punch list
will for the most part be cosmetic in nature or not related to the function of the
systems This list will be presented to OWNER for approval and upon approval
shall be the contract close out document
Vli TECHNICAL MANUALS AND SYSTEM DOCUMENTATION
A HVS provides complete sets of installation and user s manuals for each piece
of equipment provided under the contract This document set includes the entire
set of audio visual as built
plans an operator and a user manual for all equipment pieces and a copy of the
warranty information for each item
B In addition to the above HVS will generate a complete systems operator
manual for this project This manual will include a step by step instruction
manual for the multi media control system Each button press on the control
panel will be detailed in this manual and a description of the action taken and
expected results will be provided
This manual will contain any required power on sequences and a detailed listing
of common problems and their resolutions The goal of this manual is for a
qualified OWNER representative to be able to manipulate the system and adjust
the displays to their requirement
C HVS provides a set of system functional diagrams and a list of power on steps
to follow adjacent to each set of equipment racks Both items will be provided in
a sturdy frame with clear glass or non scratching plastic cover Provide
permanent non fading media
VI ii TRAINING
Operator training is an essential component of the audio visual industry A
comprehensive training session will be provided The three main categories of
training are Operations Technical and Management A training session will
commence at the earliest possible date in each category and could be conducted
oilman Aa 'MI 1.77-i -----714
Is7 "
.41vom
Hoffman
Interconnecting Audio and Vile* Systems Technology
Assessment & Evaluation of current equipment pursuant to RFP #1305
throughout the installation process to avoid delays Training for the completed
system will be at the convenience of the OWNER Training sessions for
Operations will cover the operational philosophy of the system
Technical training sessions will cover the operational philosophy of the system
and how the signals flow from area to area Specific maintenance/support
instruction on each major piece of equipment will be tailored to the needs of the
maintenance staff and their experience level System timing integrity of the
electronic pathways technical adjustments and troubleshooting will be
addressed as they relate to the specific sub systems Diagnostics training as
well as support lines will be addressed to provide the technical staff with
assistance should their troubleshooting efforts not provide the desired results
Operator training will focus on the set up of inputs and outputs control and
manipulation of the media and resources and the overall functional operation of
the control system usage for operations and technical adjustments and basic
rules of presentation in an AA/ system learning environment
Management training emphasis will identify the appropriate overall view of the
systems any sub systems designated for presentations and the briefing /
demonstrations of the system
VII STANDARD WARRANTY SERVICE
HVS will warrant all of the Work to be free from defects in materials and
workmanship for a period of twelve (12) months from the date of OWNER
acceptance of the work of this section
A First year service and maintenance will include telephone support and
Depot Level Service
B HVS offers a variety of On Site Service Contracts ranging from time
and materials to Platinum Level of On Site 24/7 Service
C HVS will warrant all of the Work to be free from defects in materials
and workmanship for a period of twelve (12) months from the date of
OWNER acceptance of the work of this section
Hoffman
elfAssessment & Evaluation of current equipment pursuant to RFP #1305
Our team will always be certified have decades of audio visual
experience be professional and courteous on site be responsive to the
customer and they will barring extraordinary circumstances finish the
project on schedule
Throughout the installation we will continuously solicit input from the client
report on our progress adapt designs as necessary test all components
before during and after installation to ensure proper operation test and
re test the entire system and finally train all client staff on the operation of
the system
With our continuing service we will ensure the following client staff is
trained to handle/troubleshoot minor problems HVS will respond to all
calls for service HVS will offer on site service and HVS will continue to
provide ongoing training to the client as necessary
Some services may incur service charges or require the purchase of a
service contract Warranties will only cover service up to a certain point
The ultimate responsibility of the Quality Assurance
Program resides with Hoffman s Chief Operating Officer
He will monitor the results of all systems testing select the
implementation team for your project and be actively
involved in soliciting feedback The COO will make sure
that system is installed on time on budget and meets both
Hoffman s and the client s functional standards
The Hoffman Process
• Find out what they want
• Find out when they want it
• Make it happen
Find out what they want
• HVS Management Acknowledges Order
O Meet the customer
o Review Purchase Order
O Review Project Manager
O Establish schedule for delivery identify milestones
Review Change Order Process
o Review Invoice and Payment Process
o Review Extended Warranty Program
HuffmanIntercdnnecting Audio and Vides Systems Technolog
1111 zrf-Der4
• '1. •
Assessment & Evaluation of current equipment pursuant to RFP #1305
• Customer Advocacy Program
Hoffman s Sales Rep is Customer Advocate
C Sales Rep acts as customer s agent within Hoffman
) Discuss progress ask if we re meeting customer expectations
Find out when they want it
• Establish Schedule
O Define customer s milestones
o Monitor the schedule
• Review schedule with PM and purchasing
• Discuss project with suppliers
O Get suppliers to believe in our jobs
Make it happen
• System Engineering
Prove system design
Value engineer the system if necessary
Revise equipment list
• Review and revise rack requirements after on site review
• Identify deliverables
- Submittals
c, Riser diagram
o M&E drawings
O Acknowledge importance of submittal process
• Purchasing
O Just in time delivery
Careful coordination between Project Manager and
Purchasing Agent
o Volume purchasing
O Attention to delivery fees schedule and storage
• Site meetings
o Regular attendance
O Visit the site to assess progress
Count conduit verify size and continuity
Make sure pull boxes are where we asked them to be placed
Make sure they re taking no shortcuts
huff-man„
Interconnecting Audio and Vide* Systems Technology|10 10|Assessment & Evaluation of current equipment pursuant to RFP #1305
Verify availability of loading dock freight elevators make
sure racks and equipment will fit inside elevator
• Establish relationships with other vendors
Carefully explain the AV systems impact to other contractors
Review heat loads size shape of equipment
Make a huge fuss when subcontractors don t pay attention to
our requirements
o Sort out site problems make sure the AV stuff does not delay other
contractors
• In house Installation
o Racks and sub assemblies
Documented procedures for wiring termination
O Testing and Quality Control
• On site Installation
o Documented procedures for shipping and delivery
c Project management
Clean and tidy personnel
Adherence to safety procedures
Respect for Building Code local rules
• Project Meetings at HVS
O Delivery based on customer approval milestones
• Internal Audit
Weekly progress reporting
Punch list
• Operational deficiencies
• Site problems
• Equipment malfunctions
O Correcting problems to be a cooperative effort
O Share punch list information with customer advocate
• Manage Change Orders
Qualify the requirement
O Present and approve paperwork
• Training
O Earliest possible date
o System philosophy
O Control & manipulation
Huffman
;
g27Interconnecting Audis and Video Systems Technel
a
MI MI izrvDuly
re'
Assessment & Evaluation of current equipment pursuant to RFP #1305
Functional operation
• Customer Complaints
c Project manager to Investigate and Correct
c All complaints reported to senior management for review
Complaint analysis and revaluation
Eliminate problem
Satisfy customer
Establish new procedures
Ruffin a nAssessment & Evaluation of current equipment pursuant to RFP #1305
VF E
Voting and AN Control
It mS I Dry 1 Pen N 'ober 1 Description I u to ti I E t I
Voting System
1 1 F0070 516 AMX NSS VOTE Sobs are Solut on I vote $6 540 00 $6 540 00
2 1 FG2253 61V AMX NXD1500VGV Modero VG se es 15 Touch Panel Fl sh mount $7 074 00 $7 074 00
3 3 FG2251 61V AMX NXD1200VG Modero VG ser es 12 Touch Panel Flush nount 55 232 00 $15 696 00
4 4 FG2258 02K AMX NM CV7 Mode o7 Touch Panel Flt sh mount voting stat ens $2 071 00 $8 284 00
5 5 FG423-41 AMX PSN6 5 12V 6 5A Power supply $25000 Si 250 00
6 1 FG2275 01 AMX NXP TPI/4 NexLinx Touch Panel Interface 4 $3 264 00 $3 264 00
AV Control System
7 1 FG2105 AMX Ni 4000 NelL ox Integrated Master controller SIR 8 I/O 7 RS 422 $1 00700 Si 90/ 00
8 6 FG2020 AMX NXC REL 10 Relay card (10) channels $21800 Si 308 00
9 1 F02024 AMX NXC VOL4 volume control card $381 00 $381 00
10 3 FG2009 10 AMX NXS NMS NetModule Shell chassis for co trol ca d $10900 $32700
11 5 FG423 45 AMX PSN4 4 13 5V 4 4A Powe s poly CV7 Mode o $82 00 $41000
12 3 FG515 AMX AC RK Rack Mount Accessory (1H) o44 00 5132 00
13 1 F0517 AMX CSB Cable Supoport Bracket (Nellinx) $28 00 528 00
14 1 FG10 000 11 AMX CC NIRC IR Emitter Cable N/C NC
15 1 MTRLS Installation materials connections cabling etc $1 500 00
Profess onal Services and Installat on Labor
_ _
16 1 P87000 System Commissioning (requ red) Project Management 53 360 00
17 1 PS2000 Touch Panel GUI Des gn 52 520 00
18 1 PS3000 Cont ol System De gn (button by button Axw e) 2 520 00
19 1 P81000 Control System Programming $11 234 00
20 1 INSTALL Labor on Cable runs connect ons material nstall millwork $3 000 00
Vote System Total 542 108 00
AV Control System Total 55 993 00
Subtotal S48 101 00
System Commissioning and Professional Services Labor total 522 634 00
TAX 825/ $3 968 33
Total $74 703 33
AN Devices
it C j City P IN mix j De cnpbon jU Oh f
Er
Projector Equipment
1 1 PLC XF35NL Sanyo XGA Dig tal Multimedia Projector 5200 ANSI Lumens $8 718 00 58 718 00
2 1 LNS VV022 Sanyo On Ax s Short zoom1 35 1 8 1 Lens $2 398 00 52 398 GO
3 1 POA MDO4VGA Sanyo D Sub 15 VGAJRGBHV Input Module $18500 518n 00
4 1 POA MD13NET Sanyo Advanced Network Control and Image Transfer $382 00 $382 00
5 1 Bracket Mount q Bracket for projector in ear screen m rrortframe $300 00 S300 00
Other AN Devices
6 1 NV 110XG Elmo V sual High Resolut on Mobile Presenter dig tat mac o doc camera $709 00 $709 00
7 1 AG VP310 Pa ason c DVDNNS VCR $18500 5185 00
8 1 VS 402XL Kramer 4 X 2 AN Sw tcher w/RS 232 control 5596 00 5590 00
Subtotal $13 473 00
TAX 826/ $1111 52
Total $14 584 52Sound Reinforcement System
shall the St design (see fac lily audio drawings Exh b It) the spec Scat o s I d n the RFB a 91 se ex ng The AN Integrato
the guldline below to propose a complete turnkey system replacing most of the equipment in the Exhib It w th new equipment
The proposed system may be a ge e at p p sat of the des gn w th a I mp sum cost (see bele )
A final detailed des go II be requ red upon award of a contract to the successful b dder
At that ti ne a dote led equipment I st shall be created by the AN I tegrator w th assisstance from the PMT
I UndSil E
Iii m# I Oty P rtt yiimbe Sr pl
Audio Equipment|109| 1 N3 Pea ey Med aMatr x NION Hardware and Nware Software
2 NIO 8ML Peavey MediaMatrix NION Mickine input cards
3 NIO Bo Peavey MediaMat x NION output cards
4 V R0151-4/KVM RackMount Flip up LCD Monitor w/4 input KVM w/tradit onal mouse
5 TED PC W do Rackmo ntable CPU|109| 4 MB 15 Rolls aud o solat on transformer bi d reel o at balanced/u lbala c d|1010|20 CMS 6 TDC Tannoy Ce ling Speaker for Council Chambers only ( o adiace I 00015)|109| 1 05146560 5501 Powerware PVV5115 1000 Uninterrupted Power Supply|10 9| 14 AT857MLa Aud o Technica M crophone w/AT8416 Shockmount
10 4 AT857MLa Aud o Technica Mc ophone w/table top stand model AT8615
Additional Equipment
(AN Integrate to add eq pme 1 as n cessary to above equ pment to complete proposed des g )
11
12 1 MTRLS Wiring connectors supplies cabling
13 1 U124M/BETA87/ Shure W reless Transm tting Microphone System
14 4 QSC CX168 Power Ampl f e s (8 channels) 5 channels driving 20 Speake s n chambers
15 (90 watts per channel)
Audio Equipment $27 823 00
Materials $2 500 00
(Lump Sum) Subtotal 530 323 00
Labor d gE g g IS d dP 9 am g IGUlf $7 800 00
TAX 8 25/ 2 $2 501 65
Total 540 624 65
Production Control System
I It mri I City I P
Nor
be D scdplion U S II I E I
Robotic Camera Control and Cameras|109| 3 AW 6650 Panasonic AW E650 1/2 Cameras $3 888 00 $11 664 00|109| 3 YH19x6 7 KTS Canon Lenses mounted to camera 54 131 00 512 393 00|109| CFE PT CP 9252327C Telemetr cs Robotic PAN/T It Head SO 00 SO 00|109| 4 CA CP 250 D 25 te connect cable to Pan T It Head 2509 $630 00 S2 520 00|109| 6 EL 1505A 500 Belden Cable 50011 spools of Con cable for V den Out and Genlock 5110 00 5660 00
Sound Re nforcem nt Equ pment|109| 1 AG MX70 Panason c Switcher $5 641 00 S5 641 00|109| 1 I CG 5000R Comp Character Generator $4 897 00 $4 897 00|109| 1 PRV LX1DW Pioneer DVD Harddnve Recorder/Player only d al HD a a table 55 329 00 $5 329 00|10 9| 2 DMR T6070 Panasonic Hardrive Recorder/Player w/ FEC rackmount $796 00 $796 00
10 1 AP41 SP U Hot o c Vdeo Sych onize /Processor $1145 00 $1145 00
11 2 V R53P Marshall Tr ple 5 Mo tor Pa el $1 688 00 53 376 00
Automated Playback System
12 1 Ne u Serv r Le ghtroni Nexus Controller/Server Sy t m lc dog P o buss ports $5 718 00 55 71600
13 1 LGX USBHD400 Seagate USB coed aH dD es f Serve 5499 00 $49900
14 1 DVP CX777ES Sony 4000 sc DVD Cha ger $59400 $59400
Install
15 1 Lot Male als Cable Co nectors misc etc $1 100 00 $1 100 00
16 1 Labor Installation Labor nclud nq P oq awn nq cable runs wir nq acks etc $4 670 00 $4 670 00
Robotic Camera Control and Cameras $27 237 00
Production Recording Equipment 921 184 00
Playback System $6811 00
Mater als Connectors etc $1 100 00
Subtotal $56 33 00
Labor total $4 710 00
TAX 8 25/ $4 647 39
Total $65 774 39
Assessment & Evaluation of current equipment pursuant to RFP #1305
C I AV F EFIAssessment & Evaluation of current equipment pursuant to RFP #1305
C I AV F
Field Production Equipment Future Purchase Only
Iii on, I
ory I P-et N mbe I D pt U t S E|1010101010101010 101010101010101010|Came a System
DSRPD170 Sony DVCAM Camcorder Package
ACC P01 0 DVCAM Accessones Lens Adapt Case Charger Extra Battery
DV6 0611 Sachller DV 6/2D system Tripod 12 3 LBS
UCR201/UH400 Lectrosonic UHF UCR 201 Rece ye OH 400 T a sm tie W eless M on
V LCO56 KIT Marshall V 56 LCD r lonitor with Speaker
PAG 6 Kit PAG Pagl ght sun gun I ght with batteries and accessories
EV RE50 Electra Voice hand held microphone
Lighting
ARRI 03 KIT ARRI Soft back 03 Kit IN e Ira Soft I ght k t
Cabl ng & Materials
ACC PKG XLR flue cables Video cables Fire wire cables extra bulbs etc
Camera System
Lighting
Materials
Subtotal
TAX 8 25/
Total (exclusive of bid total below)
Equipment Materials and Labor Bid Totals
$3 220 00
$40400
$1 758 00
82 168 00
$304 00
$409 00
$272 00
$1 944 00
8250 00
$3 220 00
$40400
51 758 00
$2 168 00
S304 00
5409 00
$272 00
$1 944 00
$250 00
S8 535 00
$1 994 00
$250 00
$10 779 00
9889 27
511 668 27|10 9| pile
1 j
Eel
Bid cost summary
Equipment Totals (excluding Field Production Equ pment)
Mate als supplies
Labor Totals
Warranty Serv ce One Year
TAX 8 25 /
Bid Total (Not to Exceed Bid amount)
5144 629 00
$3 600 00
$35 144 00
$9 250 00
512 218 89
$204 851 89
OPTIONAL LINE ITEMS
Extended Service Maintenance Agreements Available
for 2nd 3rd and 4th Year After First Year Warranty Service
Custom Platinum Gold Silver and Bronze Level Options
(See attached sample agreements)
TAX 825/
Total of optional t msAssessment & Evaluation of current equipment pursuant to RFP #1305
STATE OF CALIFORNIA
BIDDER S AFFIDAVIT
COUNTY OF LOS ANGELES
Michael Gavigan
being first duly sworn deposes and says
1 That he/she is the Vice Pres & CFO of Hoffman Video Systems
(Title of Office) (Name of Company)
hereinafter called Bidder who has submitted to the City of Culver City a bid for Design and
Installation of the Culver City A/V Facilities (AVF) Project
2 That the bid is genuine that the same is not sham that all statements of fact in the bid are true
3 That the bid was not made in the interest or behalf of any person partnership company association
organization or corporation not named or disclosed
4 That the Bidder did not directly or indirectly induce solicit or agree with anyone else to submit a false or
sham bid to refrain from proposing or to withdraw his bid to raise or fix the bid price of the Bidder or of
anyone else or to raise or fix any overhead profit or cost element of the Bidder's price or the price of
anyone else and did not attempt to induce action prejudicial to the interest of the City of Culver City or of
any other Bidder or anyone else interested in the proposed purchase order
5 That the Bidder has not in any other manner sought by collusion to secure for itself an advantage over any
other Bidder or to induce action prejudicial to the interests of the City of Culver City or of any other
Bidder or of anyone else interested in the proposed purchase order
6 That the Bidder has not accepted any bid from any subpurchase order or matenalman through any bid
depository the bylaws rules or regulations of which prohibit or prevent the Bidder from considering any
bid from any subpurchase order or matenalman which is not processed through that bid depository or
which prevent any subpurchase order or matenalman from proposing to any purchase order or who does
not use the facilities of or accept bids from or through such bid depository
7 That the Bidder did not directly or indirectly submit the Bidder s bid price or any breakdown thereof or
the contents thereof or divulge information or data relative thereto to any corporation partnership
company association organization bid depository or to any member or agent thereof or to any individual
or group of individuals except to the City of Culver City or to any person or persons who have a
partnership or other financial interest with said Bidder in its business
8 That the Bidder has not been debarred from participation in any state federal or public works project
Dated this 27 day of may 20 05
(Bidder Signature)
(Title)