City of Culver City, California
Agenda Item Report
Meeting Date: 07/13/2015 Item Number: C-10
CITY COUNCIL AGENDA ITEM: Award of a Contract to Dynalectric, as the
Lowest Responsive and Responsible Bidder, for the Construction of the
Streetlight Improvement Project, PZ-684 on Washington Place between Zanja
Street and Centinela Avenue, and Washington Boulevard between Centinela
Avenue and Inglewood Boulevard and between Berryman Avenue and Sepulveda
Boulevard in an Amount Not-to-Exceed $779,789 ($704,789 Base Bid and $75,000
in Change Order Authority).
Contact Person/Dept.: Hong Wang/PW Phone Number: 310-253-5604
Fiscal Impact: Yes [X] No [] General Fund: Yes [X] No []
Public Hearing: [] Action Item: [] Attachments: []
Commission Action Required: Yes [] No [X] Date: _______________
Public Notification: (E-Mail) Agenda and Meetings – City Council (07/08/15); All bidders
(E-Mail)
Department Approval:
Charles D. Herbertson (07/02/15)
City Attorney Approval:
Carol Schwab (by H. Baker) (07/06/15)
Chief Financial Officer Approval:
Jeff Muir (07/07/15)
City Manager Approval:
John M. Nachbar (07/07/15)
RECOMMENDATION:
Staff recommends the City Council award a construction contract to KDC Inc. dba
Dynalectric (Dynalectric) as the lowest responsive and responsible bidder, in the
amount of $779,789 ($704,789 base bid and $75,000 in change order authority) for
the construction of the Streetlight Improvement Project, PZ-684 along Washington
Place between Zanja Street and Centinela Avenue, and Washington Boulevard
between Centinela Avenue and Inglewood Boulevard and between Berryman
Avenue and Sepulveda Boulevard.
BACKGROUND:
On April 27, 2015 the City Council authorized the advertising of construction bids for
the Washington Place and Washington Boulevard Streetlight Improvement Project,
PZ-684. This project will replace and upgrade the existing streetlight system, which
is a high voltage series system that has become obsolete and requires replacement.
The limits of the streetlight improvements are as follows:
? Washington Place between Zanja Street and Centinela Avenue;
? Washington Boulevard between Centinela Avenue and Inglewood Boulevard;
and
? Washington Boulevard between Berryman Avenue and Sepulveda Boulevard;
City of Culver City, California
Agenda Item Report
The scope of work consists of replacing conduits, wiring, and the removing and
replacing existing non-standard streetlight poles with new 28-foot-high concrete
streetlight poles to include new energy efficient lamps, and replacing existing 400 W
Low Pressure Sodium fixtures with new energy efficient fixtures on existing ‘Cobra-
head’ streetlights. A total of 32 new poles and 113 new fixtures are scheduled to be
installed.
DISCUSSION:
On May 28, 2015, the City Clerk’s Office publicly opened the bids. Four (4)
contractors responded with the following bid amounts:
CONTRACTOR BASE
BID
AMOUNT
ADDITIVE
BID
AMOUNTS
TOTAL BID
AMOUNT
1 Dynalectric, Los Alamitos, CA $473,167 $231,622 $704,789
2 Elecnor Belco Electric Co., Chino,
CA
$597,150 $289,500 $886,650
3 Flatiron Electric Group, Inc. Chino,
CA
$626,980 $329,265 $956,245
4 Steiny and Company, Inc., Baldwin
Park, CA
$765,107 $259,114 $1,024,251
Staff reviewed the bid proposal of the lowest bidder, Dynalectric and found the bid
documents responsive and complete. Its bid bond, contractor’s license, and
worker’s compensation insurance were reviewed and determined to meet City
requirements.
Dynalectric has completed traffic signal improvement projects with Culver City, most
recently the Mutual Video Surveillance and Copper to Fiber Transmission
Components of Work for the Fox Hills Area Traffic Synchronization Project, P-852,
completed in March, 2009, and the Video Traffic Surveillance System Integration
Gap Closure Project, P-804 in 2006. Dynalectric has also completed similar projects
with other municipal agencies in the local region, including the cities of Brea,
Burbank, and Los Angeles.
Due to the reasonable base bid and additive bid amounts received, staff
recommends that the total bid amount of $704,789 be awarded to Dynalectric. In
addition, staff recommends that the City Council authorize the Public Works
Director/City Engineer to approve change orders in the amount not-to-exceed
$75,000 (10%) if necessary for unforeseen conditions.
Project management will be performed by the City‘s Engineering Division.
Construction inspection services will be procured through a competitive Request for City of Culver City, California
Agenda Item Report
Proposal process and selected from a list of firms pre-approved by the City Council
for construction management/inspection services on capital improvement projects.
Should the City Council award the contract this evening, construction is scheduled to
begin in late August, 2015 and is expected to be completed by the end of 2015.
FISCAL ANALYSIS:
Estimated Project Expenses
Construction Amount: Streetlight
Improvement Project
$704,789
Construction Contingency $75,000
Inspection $68,000
Total Estimated Project Expenses $847,789
Available Funding
Street Light Upgrades - PZ684, #418 $380,333
Street Light Upgrades – PZ684 #420 $549,055
Total Available Project Funds $929,388
ATTACHMENT:
None
MOTIONS:
That the City Council:
1) Award a construction contract to KDC Inc. dba Dynalectric (Dynalectric) as
the lowest responsive and responsible bidder, in the amount of $704,789
for the Streetlight Improvement Project, PZ-684 along Washington Place
between Zanja Street and Centinela Avenue, and Washington Boulevard
between Centinela Avenue and Inglewood Boulevard and between
Berryman Avenue and Sepulveda Boulevard; and,
2) Authorize the Public Works Director/City Engineer to approve change
orders in an amount not-to-exceed $75,000, if necessary; and,
3) Authorize the City Attorney to review/prepare the necessary documents;
and,
4) Authorize the City Manager to execute such documents on behalf of the
City.