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Title:
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(1) Acceptance of Work Performed by Pavement Coatings Company, (2) Authorization to File a Notice of Completion and (3) Authorization to Release the Retention Payment for the Jacob Street Slurry Seal Project, P-910.
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City of Culver City, California
Agenda Item Report
Meeting Date: 08/10/09 Item Number: C-6
CITY COUNCIL AGENDA ITEM: (1) Acceptance of Work Performed by Pavement
Coatings Company, (2) Authorization to File a Notice of Completion and (3)
Authorization to Release the Retention Payment for the Jacob Street Slurry Seal
Project, P-910
Contact Person/Dept.: Sammy Romo/
Public Works Department
Phone Number: (310) 253-5619
Fiscal Impact: Yes [X] No [] General Fund: Yes [] No [X]
Public Hearing: [] Action Item: [] Attachments: [X]
Commission Action Required: Yes [] No [X] Date: _______________
Public Notification: (E-Mail) Agenda and Meetings – City Council (08/07/09); (Telephone)
Tom Crabson, County of Los Angeles CDC Community Development Block Grant
Division, and (Telephone) Pavement Coatings Company (08/05/09)
Department Approval:
Charles D. Herbertson (08/03/09)
City Attorney Approval:
Carol Schwab (by H. Baker) (08/03/09)
Chief Financial Officer Approval:
Jeff Muir (by M. Noller) (08/05/09)
City Manager Approval:
Mark Scott (08/05/09)
RECOMMENDATION:
Staff recommends the City Council accept the work performed by the contractor,
Pavement Coatings Company, and authorize the filing a Notice of Completion for the
Jacob Street Slurry Seal Project, P-910 (CDBG#601088-08). It is also
recommended that retention funds in the amount of $2,349.40 be released to the
contractor after the thirty-five day lien period.
BACKGROUND/DISCUSSION:
On March 23, 2009, the City Council awarded a construction contract to Pavement
Coatings Company for the Jacob Street Slurry Seal Project, P-910 (CDBG #601088-
08). This street section was identified as requiring a slurry seal per
recommendations in the pavement management system. The scope of work
consisted of placing a thin layer (approximately 1/8” thick) of slurry seal on Jacob
Street from Sentney Avenue to Helms Avenue as well as new pavement markings.
The slurry seal will extend the life of the pavement an additional 5-7 years. The
project was funded by Community Development Block Grant and State Gas Tax
funds.
Pavement Coatings Company successfully completed the work as required in the
contract on June 12, 2009. There is a one year warranty on the work for any defects.
The construction management was performed by staff, and inspection was
performed by The Nickerson Company through the on-call general civil engineering
contract. City of Culver City, California
Agenda Item Report
FISCAL ANALYSIS:
The original contract amount for the project was $23,494. Since there were no
change orders on this project, this was also the final contract amount. This project
was funded with CDBG funds (account number 42800910) and Gas Tax funds
(account number 41800910). Construction inspection costs amounted to $2,160.
Therefore, total expenditures for this project were $25,654.
ATTACHMENT:
1. Location Map
MOTION:
That the City Council:
1) Accept the work performed by the contractor, Pavement Coatings Company, for
the Jacob Street Slurry Seal Project, P-910; and,
2) Authorize the Public Works Director to sign the Notice of Completion and submit
it to the Los Angeles County Recorder’s office; and,
3) Authorize the release of $2,349.40 in retention funds to Pavement Coatings
Company following the expiration of the thirty-five day lien period.
8/10/09
Acceptance of Work Performed by Pavement
Coatings Company, Authorization to File a Notice
of Completion and Authorization to Release the
Retention Payment, for the Jacob Street Slurry
Seal Project, P-910
MEETING DATE:
AGENDA ITEM:
ATTACHMENTS
Pages|109| Location Map 1