City of Culver City, California
City Council Agenda Item Report
RECOMMENDATION:
Staff recommends that the City Council:
1) approve change orders for the Carlson Park Restroom Project, P-814; and,
2) approve a budget amendment to transfer $11,326 from the El Marino Park
Ceramics Hut Rehabilitation Project, (P-827) to the P-814 budget.
A four-fifths affirmative vote is required to amend the budget.
BACKGROUND:
On November 10, 2003 the City Council awarded a construction contract to Cohen
Construction, Inc., in the amount of $202,000 for the construction of the subject
project. The work consisted of the demolition and construction of a new restroom
facility, re-roofing the existing picnic shelter, and site furnishings.
The construction of the Carlson Park Restroom Project began in February 2004 and
was scheduled for completion in May 2004. The construction progress was slow
due to delayed delivery of materials. Also, rain and change order delays revised the
completion date to September 2004. In October 2004, the contractor declared
bankruptcy.
After several months of legal work from the City Attorney’s office and Cohen’s surety
bonding company, work commenced again in April 2005 with a new contractor. The
project completion was managed by the Engineering Division. (The original
construction contract was managed by the Parks, Recreation & Community Services
Meeting Date: 06/12/06 Item Number: A-18
AGENDA ITEM: Consideration to approve a Budget Amendment and Approve
Construction Change Orders for the Carlson Park Restroom Project, P-814
Contact Person: Mate Gaspar/PW Phone Number: (310) 253-5623
Fiscal Impact: Yes [X] No [] General Fund: Yes [X] No []
Public Hearing: [] Action Item: [X] Attachments: []
Public Notification:
Master Notification List on June 7, 2006 and Hartford Surety Company via e-mail on
June 7, 2006.
Department Approval:
Charles D. Herbertson 06/01/06
CAO Approval:
City Controller Approval:City of Culver City, California
City Council Agenda Item Report
Department utilizing a consultant to oversee the construction work.) The work was
successfully completed to the satisfaction of the Building Maintenance Division,
Parks, Recreation, and Community Services staff, Building and Safety Division, and
Engineering Division staff.
DISCUSSION:
On August 8, 2005, the City Council approved a motion accepting the project as
complete in the amount of $202,000 with no change orders.
In November 2005 staff received the final invoice from the surety bond company and
it included change orders that occurred during construction by the original contractor.
Up to that point, staff was unaware of any project change orders. As mentioned
earlier, the construction management was performed by a consultant and their file
did not contain any written documentation of change orders. Nevertheless, a review
of the change orders submitted by the surety was conducted by staff from the
Engineering and Parks Divisions Staff determined that the change orders are
legitimate and is therefore recommending their approval. (Change orders
descriptions are attached to this report). The recommended approval amount is
$12,346.79 (6% of awarded construction contract amount, $202,000).
FISCAL ANALYSIS:
In October 2002, the City of Culver City was awarded an $119,923 Land and Water
Conservation Fund (LWCF) grant to replace the restroom building and repair the
picnic pavilion at Carlson Park. This grant was leveraged with $119,923 in
Proposition 12 Per Capita Grant funds for a total project budget of $239,846.
In light of the change orders discussed in this report and other expenses that were
incurred due to the delay of the project, the final Carlson Restroom project total is as
follows:
PROJECT EXPENSES Amount
Consulting Construction Manager $28,700.00
Cohen Construction (Original Contractor) $148,594.50
The Hartford Insurance Co. $53,405.50
Construction change orders $12,346.79
Temporary restroom structures and related services $2,486.31
Storage costs and miscellaneous expenses $1,090.84
TOTAL $246,624City of Culver City, California
City Council Agenda Item Report
PROJECT BUDGET Amount
Land and Water Conservation Fund Grant $119,923.00
Proposition 12 Matching Funds ($4,548 of the original match was
reallocated to the Skateboard Park Project, P-830)
$115,375.00
Proposed transfer of funds from the El Marino Ceramics Hut
Project, P-827(a reduction in the scope of the Ceramics Hut Project
is being proposed for the FY 06/07 budget)
$11,326.00
TOTAL $246,624
ATTACHMENT:
1. Change orders spreadsheet
MOTIONS:
That the City Council:
1) Approve the construction change orders in the amount of $12,346.79 for the
Carlson Park Restroom Project, P-814, and
2) Authorize a budget amendment to appropriate El Marino Park Ceramics Hut
Rehabilitation Project, (P-827) funds in the amount of $11,326 to the Carlson
Park Restroom Project and transfer $11,326 to project expenditure line item
42000814.720100 Carlson Park Restroom Project.
A 4/5ths vote is required to approve the budget amendment.
MEETING DATE 06/12/06
AGENDA ITEM Consideration to approve a Budget Amendment and Approve
Construction Change Orders for the Carlson Park Restroom
Project, P-814
ATTACHMENTS
Pages|109| Change orders spreadsheet 1CONTINUATION SHEET
AM DOCUMENT G703
ALA. Document G702 APPLICATION AND CERTIFICATION FOR PAYMENT containing APPLICATION NO 6 Page 3 of 3
Contractors signed certification is attached APPLICATION DATE 10/31/2005
In tabulations below amounts are stated to the nearest dollar PERIOD TO 10/11/2005
Use Column I on Contracts where variable retamage for line items may apply ARCHITECTS PROJECT NO
Project Carlson Park Playground Improvements City of Culver City
C D E F G H I
ITEM
NO
DESCRIPTION OF WORK
SCHEDULE OF
VALUES
WORK COMPLETED MATERIALS
PRESENTLY
STORED
( NOT IN
D OR E)
TOTAL COMPLETE &
S CORED TO DATE
(D+E+F)
/
BALANCE
TO
FINISH
(C G)
RETAINAGE
FROM PREVIOUS
APPLICATION
(D+E)
THIS PERIOD
CHANGE ORDERS
COP #1 ADD 1/4' CAP PLATE 1 126 24 1 126 24 1 126 24 100% $ - 112 62
COP #2 EXTRA 6 FLOOR DRAINS $ 5 069 92 $ 5 069 92 $ 5 069 92 100% $ - 506 99
COP #3 2 1 BACKFLOW DEVICE $ - $ - $ - 100% $ $ -
COP #4 REPAIR IRRIGATION $ 4 303 46 $ 4 303 46 $ 4 303 46 100% $ 430 35
COP #5 IRRIGATION SLEEVES (ELEC) $ 981 45 $ 981 45 $ 981 45 100% $ $ 98 15
COP #6 ADDITIONAL RECEPTACLES $ 214 04 $ 214 04 $ 214 04 100% $ 21 40
COP #7 ADDITIONAL SLEEVES $ 243 11 243 11 $ 243 11 100% $ 24 31
COP #8 1 IRRIGATION LINE $ 408 57 $ 408 57 $ 408 57 100% $ 40 86
$ $
$ $
$
$
$
$
$ $ $ $
$ $ $ $
$- $ $
$
$
$ $
$ $ $
$
$ $ $
$
$ - $
$
$ $ $
$ $ $ - $
$ $ $
$ $ $
$
$
TOTAL CHANGE ORDERS $ 12 346 79 $ $ 12,346 79 12 346 79 $ 1 234 68
TOTAL ORIGINAL CONTRACT $ 202 000 00 $ - $ 202 000 00 10% Retention $ 202 000 00 100% $ 20 200 00
TOTAL CONTRACT W/CHANGE ORDERS $ 214 346 79 $ - $ 214 346 79 $ 192 912 11 $ 214 346 79 100% $ 21 434 68