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CC - Approval of an Agreement with American Restore in the Amount of $304,044.00 to Install Concrete Overlay on the Existing Transfer Station Tipping Floor.
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Meeting Date: October 12, 2020
Contact Person/Dept: Kim Braun/PW
Phone Number: 310-253-6421
Fiscal Impact: Yes [x] No [] General Fund: Yes [] No [x]
Public Hearing: [] Action Item: [] Attachments: []
Commission Action Required: Yes [] No [x] Date:
Public Notification: (E-Mail) Meetings and Agendas - City Council (10/07/2020);
Department Approval: Charles D. Herbertson, Public Works Director/ City Engineer (10/01/2020)
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RECOMMENDATION
Staff recommends that the City Council approve an agreement with American Restore in the amount of $ 304,044.00 to install a concrete overlay on the existing transfer station tipping floor.
BACKGROUND/DISCUSSION
The City owns and operates a 500 ton per day solid waste and recycling Transfer Station Facility located at 9255 Jefferson Boulevard operating six (6) days a week. The tipping floor is operational between the hours of 4:30 am to 4:00 pm Monday through Friday, and 5:30 am to 1:00 pm on Saturday
All inbound collection trucks from Culver City and City of Los Angeles dump their loads on the upper level tipping floor and a large tractor loader pushes the material through an opening in the tipping floor and into transfer trucks parked on the lower level. Culver City also collects construction and demolition debris which is tipped on the upper level of the transfer station. Construction and Demolition debris is extremely heavy, and the loading activities wear the surface of the tipping floor requiring the floor to be repaired. In addition, the tractor loader and newer collection vehicles are much heavier than those used 10 years ago which is contributing to the surface degradation.
Three sections of the floor are showing signs of this degradation, including water ponding, deep cracks and exposed rebar. East side of the tipping floor was previously repaired using an overlay system, EucoFloor 404, in September 2011. In 2017, a small portion of the westside of the tipping floor was also repaired. Currently, approximately 4,175 SF must be repaired using the EucoFloor 404 concrete overlay product. The overlay will be installed over a three-day period beginning on a Friday after 3:00 pm and completing on Sunday after 9:00 pm.
American Restore is the only company in the State of California certified to install the EucoFloor 404 product. Per Culver City Municipal Code Section 3.07.055.C, these services are exempt from formal competitive bid requirements as American Restore is the sole source for installation of this product. The Public Works Department has determined, in writing, after conducting a good faith review that there is only one source for the requested equipment, goods, supply or service. American Restore has provided written documentation (Attachment 1) confirming it is the only company that can provide the specifically desired installation of the EucoFloor Product. Therefore, this contract qualifies as sole source.
FISCAL ANALYSIS
Funding for this project was budgeted in FY 2019/2020 and staff will request a budget carryover into the current FY 2020/2021. The agreement with American Restore, in the amount of $ 304,044.00, will be funded in account #20280000.730100 for Transfer Station repairs.
ATTACHMENTS
1. Sole Source Letter from American Restore
MOTION
That the City Council:
1. Approve an agreement with American Restore in the amount of $ 304,044.00 to install a concrete overlay on the existing transfer station tipping floor;
2. Authorize the City Attorney to review/prepare the necessary documents; and
3. Authorize the City Manager to execute such documents on behalf of the City.