City of Culver City, California
City Council Agenda Item Report
A3-1
RECOMMENDATION:
That the City Council approve a contract for accounting services with Moreland &
Associates for the services of three staff accountants through November 2006, at a
cost of $101,400.
BACKGROUND:
The City Treasurer’s Office has suffered the loss of three professional Accounting
positions in the last four months. The first vacancy occurred on May 1, 2006 when
long time Treasury Accountant I, retired after twenty six years with the City. The
second vacancy, the Accountant II in General Accounting, occurred on July 13,
2006, when another long term employee resigned for a more lucrative position which
was closer to her home. The final one is effective September 14, 2006, vacating
another Accountant I position in General Accounting. The Department has, in effect,
been functioning with continual vacancies in the professional Accounting ranks for
the last few years.
DISCUSSION:
Moreland & Associates (a CPA firm that previously has been the City’s auditor) has
supplied us with temporary accounting employees at various levels in the past in
order to help fill vacancies.
In order to ensure that we can complete the fiscal year end close in a timely and
accurate fashion, as well as complying with the additional requests from the City
Council for more work in the area of grants monitoring/reporting and providing
Meeting Date: 09/11/06 Item Number: A-3
AGENDA ITEM: Approval of a Contract with Moreland & Associates for
Temporary Professional Accountant Services.
Contact Person/Dept.: Karen S.
Maggio/City Treasurer's Office
Phone Number: (310) 253-5844
Fiscal Impact: Yes [X] No [] General Fund: Yes [X] No []
Public Hearing: [] Action Item: [X] Attachments: [X]
Public Notification:
Moreland and Associates on 9/5/06; Master Notification List on 9/5/06
Department Approval:
Crystal C. Alexander, City Treasurer
City Manager Approval: Martin R. Cole
for Jerry B. Fulwood (09/06/2006)
City Controller Approval:
Marlee Chang (09/06/2006)City of Culver City, California
City Council Agenda Item Report
A3-2
continual bare bones financial reports during the period through October 31, 2006,
we need seasoned Accountants to aid in the work.
It is imperative that this work be completed in order to be able to do the analysis
necessary to produce the annual financial reports for the City, the Redevelopment
Agency and Transportation, as well as complete the single audit report, the State
Controller’s Report and other requirements of various granting and funding
agencies.
FISCAL ANALYSIS:
The total cost per Accountant is $65.00 per hour. Three months time is equal to 520
hours. The total cost per Accountant is $33,800 or a total, not to exceed, of
$101,400. It is anticipated that the vacancy savings in the Department will be
$37,346. The additional cost will be $64,054.
Staff proposes to initially fund this contract from existing departmental resources.
During the mid-year review, resources may be available for a line-item transfer.
Alternately, the remaining funds necessary would come from appropriated reserves.
In either case, a supplemental appropriation from fund balance will not be required.
ATTACHMENTS:
Proposal letter dated July 25, 2006 from Moreland & Associates, Inc.
Resume of Jacqueline Horak, one of the requested temporary accountants.
MOTION:
That the City Council:
1. Authorize a budget appropriation in the amount of $64,054 from the
General Fund Appropriated Reserve to Account Number
10112400.619800 and a transfer of $37,346 from salaries in 10112000
and 10112400 to Account Number 10112400.619800.; and,
2. Approve the contract with Moreland and Associates securing temporary
Accountant services; and,
3. Authorize the City Attorney to prepare the proper documents and
authorize the City Manager to execute the Agreement on behalf of the
City.
MEETING DATE: 09/11/06
AGENDA ITEM: Approval of a Contract with Moreland & Associates for Temporary
Professional Accountant Services
ATTACHMENTS
Pages
1. Moreland & Associates Letter dated 7/25/06
1 - 41201 DOVE STREET, SUITE 680
NEWPORT BEACH, CALIFORNIA 22660
(949) 221-0025
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oreland & e„P' 44VCI: fde4|109| 11 C.
crA min PUBLIC, ACCOUN !ANIS 570 RANCHEROS DRIVE, SUITE 260
SAN MARCOS, CA 92069
(760) 752 3390
July 25, 2006
Ms. Karen Maggio
Deputy City Controller
City of Culver City
9770 Culver Blvd.
Culver City, CA 90232
Dear Ms. Maggio:
In accordance with your request, we are presenting this proposal to provide temporary
personnel services to the City of Culver City. You have indicated you will require the
services of an interim Accountant for approximately two months.
We propose to satisfy your requirements by providing the services of Jacqueline Horak. Ms.
Horak shall report directly to Cynthia Hart during this assignment. It is understood that the
management of the City of Culver City is responsible for the substantive outcome of the
work and, therefore, has a responsibility to be in a position in fact and appearance to make an
informed judgment on the results of these services.
Jacqueline Horak will at all times be an independent contractor of Moreland & Associates,
Inc. who is covered by our Workers' Compensation insurance. At any time during the
performance of these services, your agency will be able to terminate these services for any
reason. We ask that you provide us with two weeks notice before the services are terminated
or a significant change is made in the level of services. Your agency may extend these
services by our mutual agreement.
The fees for the services of Jacqueline Horak will be at the rate of $65 per hour. Our
services will be billed on approximately the first day of the month for the services provided
the prior month. Upon your acceptance of this proposal we will provide you with
Certificates of Insurance for our Workers' Compensation insurance, our General Liability
insurance and our Professional Liability insurance.
Our services are made possible as a result of sustained expenses in developing and
maintaining a qualified staff of temporary employees and contractors. Therefore, your
utilization of Jacqueline Horak is on a temporary basis. Should you hire this person on a
permanent basis (either full-time or part-time) or contract with them directly for any servicesMs. Karen Maggio
City of Culver City
July 25, 2006
either (a) during this temporary assignment or (b) within one year following the termination
of this temporary assignment, you agree to immediately notify Moreland & Associates, Inc.,
and to pay a finder's fee of $10,000.00 to Moreland & Associates, Inc., within thirty (30)
days of such hiring or contracting. Additionally, should you refer them for a temporary or
contract assignment to any other entity, associate or business acquaintance during the time
period specified above, then you agree to give an immediate notice to Moreland &
Associates, Inc. of such referral and you also agree to pay a finder's fee of $10,000.00 within
thirty (30) days of a hiring or contracting by such other entity.
Thank you for the opportunity to provide this proposal. Please call if you would like to
discuss our proposal in more detail. Please acknowledge acceptance of our proposal by
signing and returning one copy of this letter for our files.
Very truly yours,
MORELAND & ASSOCIATES, INC.
Mindy Jacobs
Manager, Temporary Personnel Services
ACCEPTANCE BY THE CITY OF CULVER CITY
By: Date: JACQUELINE T. HORAK
GENERAL SUMMARY
Results oriented professional with a proven track record of achievement in finance, accounting, and
systems. Major strengths in cash flow management and planning; organization and implementation of
accounting policies and procedures; establishing and automating financial reporting systems. Excellent
communication and interpersonal skills, with a team building management approach, relating well to all
levels of corporate personnel.
BUSINESS EXPERIENCE
2006 City of Lomita
Interim Administrative Services Director Lomita, California
The City of Lomita is located 26 miles south of downtown Los Angeles, adjacent to the City of Torrance,
Rolling Hills Estates, and Rancho Palos Verdes. The City of Lomita is predominately a residential
community with a population around 25,000. The annual operating budget is approximately $16 million.
Direct a staff eight including finance and accounting, planning and budget, treasury, procurement,
information technology, human resources and payroll, risk management and water utility billing.
Responsible for administering the City's fiscal policies to ensure effective implementation of the City
Council's goals and objectives to maintain fiscal integrity.
1998 - 2005 Access Services Incorporated
Director of Finance and Administration Los Angeles, California
Access Services Incorporated is a state mandated local governmental agency created by Los Angeles
County's public transit agencies to administer and manage the delivery of regional ADA paratransit
service with a budget close to $80 million.
Direct a staff eighteen including procurement and contracts, information technology, human resources
and payroll, risk management, internal audit, finance and accounting, planning and budget, grants and
treasury. Responsible for the overall financial and administration operation of the organization as well as
its relationship with financial institutions, funding sources such as the FTA and LACMTA, Board of
Directors, and various committees.
1996 - 1997 Crest Office Furniture Co. Inc.
Vice President of Operations & Controller Los Angeles, California
Crest Office Furniture is a contract furniture retailer/wholesaler and rental dealership.
Direct a staff twenty-five including warehouse, maintenance, customer service, administration,
accounting and sales. Responsible for the overall operation of the company including but not limited to
office administration; payroll/personnel; cash management; accounting and financial functions; and
network administration.JACQUELINE T. HORAK
Page 2
BUSINESS EXPERIENCE (continued)
1994 - 1996
Controller
J. Robert Scott is a prominent textile wholesaler.
J Robert Scott Textiles, Inc.
Los Angeles, California
Direct twenty people with various duties: warehouse; maintenance; customer service;
administration; and accounting. Responsible for office administration; payroll/personnel; cash
management; accounting functions; and network administration.
1992 - 1994
CEG, Inc.
Controller
Culver City, California
CEG is a full service real estate investment firm encompassing acquisition, development and
management of over $500 million of multi-family housing.
Manage a staff of twelve responsible for the accounting function of two hundred partnerships and
thirty corporations. In addition to general accounting responsibilities, duties included:
construction accounting; property management; investor loan servicing; financial reporting; audit
packages for tax return preparation; cash management of over three hundred bank accounts;
management of Novell network using Execudata and other financial reporting software.
1986 - 1992
Tri-Star Electronics
International, Inc. Controller
El Segundo,
California
Tri-Star Electronics, a 350 employee wholly owned company of DeCrane Aircraft Holdings, Inc.
(acquired October 1991), is an electronics manufacturer with annual consolidated sales of $40
million. The operations consist of four companies, three based in the Los Angeles area and one
based in Lugano, Switzerland.
Direct a staff of fourteen in general and cost accounting functions including personnel
administration. Primarily responsible for financial reporting; cash flow planning and
management; banking relationships encompassing maintenance of asset based financing revolver
and term loans; certified audits; bank and other governmental audits. Developed and implemented
accounting policies and procedures; designed and/or enhanced software to improve financial
reporting.
EDUCATION AND CREDENTIALS
Pepperdine University
Bachelor of Science in Business Management
Los Angeles City College
Associate of Arts in Accounting
Certified Novell Administrator
9770 CULVER BOULEVARD CULVER CITY, CA 90232-0507