City of Culver City, California
City Council Agenda Item Report
RECOMMENDATION
Staff recommends the City Council approve the revised classification specification
for Code Enforcement Analyst.
BACKGROUND
A routine part of the recruitment preparation process is the review of the current
classification specification to determine whether it still meets the needs of the
department and reflects the knowledge, skills and ability needed for the job. This
review was conducted jointly by Human Resources’ staff with assistance from the
Enforcement Services Manager and the Community Development Director. As a
result, a revised Code Enforcement Analyst classification specification (Attachment
1) is attached for your approval.
The revised classification specification has been reviewed by the Culver City
Employees’ Association (CCEA) and approved by the Civil Service Commission at
their April 1, 2009 meeting. A copy of the draft minutes from that meeting is
attached for the Council’s information.
DISCUSSION
As part of the routine review, revisions have been made throughout the classification
specification for clarity and to reflect current terminology. For example, “clerical
personnel” was replaced with “administrative support staff.” Human Resources staff
conducted a labor market survey but was unable to identify comparable
classifications within the labor market. Therefore, the Enforcement Services
Meeting Date: 04/20/09 Item Number: C-3
AGENDA ITEM: Approval of the Revised Classification Specification for Code
Enforcement Analyst.
Contact Person/Dept.: Mary Ortiz Phone Number: 310-253-5650
Fiscal Impact: Yes [] No [X] General Fund: Yes [] No []
Public Hearing: [] Action Item: [] Attachments: [x]
Public Notification: Master E-Mail Notification List (04/15/09), Culver City Employees’
Association on 04/15/09
Department Approval:
Serena Wright (04/13/09)
City Attorney Approval:
Carol Schwab (by H. Baker) (04/15/09)
Chief Financial Officer Approval:
Jeff Muir (04/15/09)
City Manager Approval:
Jerry B. Fulwood (04/16/09) City of Culver City, California
City Council Agenda Item Report
Manager’s subject matter expertise and the organizational relationships between the
other code enforcement classifications within the Enforcement Services Division
were utilized in identifying other necessary revisions to the classification
specification. The rationale behind the additional revisions is listed below.
License and Certificates
This classification is required to travel within City limits while performing
inspections. Therefore, language has been added to reflect that individuals
assigned to this position must possess a valid California driver’s license.
Because this classification issues citations, incumbents are legally required to
obtain a valid Penal Code Section 832 Peace Officers Standards and Training
certificate within one (1) year of hire into the classification. Therefore, language
that reflects this requirement has been added. Incumbents will only be required
to complete Module 1 (Laws of Arrest) and Module 3 (Officer Safety).
Training and Experience
The lines of progression for code enforcement positions begin with Code
Enforcement Officer, followed by Code Enforcement Analyst and end with
Enforcement Services Manager. The Code Enforcement Analyst is
distinguished from the Code Enforcement Officer by the performance of
administrative tasks in addition to code enforcement duties. The existing
language under Training and Experience is inconsistent with the lines of
progression because it does not require any code enforcement experience.
Therefore, language was added to include “four (4) years of code enforcement
experience or public inspection services.” In addition, the paraprofessional
administrative experience requirement was reduced from three (3) years to one
(1) year. These revisions reflect the desired combination of administrative and
code enforcement experience.
FISCAL ANALYSIS
There is no fiscal impact for this item.
ATTACHMENT
1. Revised Classification Specification for Code Enforcement Analyst
2. Draft Minutes from the Civil Service Commission Meeting of April 1, 2009.
City of Culver City, California
City Council Agenda Item Report
MOTION
That the City Council:
Approve the revised classification specification for Code Enforcement Analyst.
MEETING DATE: 04/20/09
AGENDA ITEM: Approval of the Revised Classification Specification for Code
Enforcement Analyst
ATTACHMENT
1. Revised Classification Specification for Code Enforcement
Analyst
2. Unofficial Minutes Excerpt from April 1, 2009 Civil Service
Commission Meeting
Pages
11-3
4ATTACHMENT 1
CODE ENFORCEMENT ANALYST
Occupants of this classification are in the classified service. This classification performs a wide
variety of paraprofessional administrative tasks in code enforcement, including inspections,
evaluations, compliance processes, and enforcement of land use, zoning, occupancy, nuisance,
and related provisions of the Municipal Code.
This classification is distinguished from Code Enforcement Officer in that this classification
requires the ability to perform administrative tasks, an understanding of land use policies and
programs, and the ability to exercise greater independent judgment in the performance of
assigned duties.
SUPER VISION.:REcEI VED:AND EXERCISED -
Positions in this class report to the Enforcement Services Manager. Responsibilities may
include the direct supervision of cicrical positions
dminiStrative .6 1:11xift
staff.
• E5.$.ENTIAL „top .puilEs
The following tasks are essential for this position. Incumbents in this classification may not
perform all of these tasks, or may perform similar related tasks not listed here.
1. Inspects property to assess compliance with land use requirements of the Mranicrpal Code
and other aiii*M5le local and fOdliii laws. Reports findings and determines corrections
required, and issues compliance citations. Assures corrections are made to violations of the
above provisions. Maintains complete and accurate logs and records and prepares routine
reports of compliance efforts which describe problems and their resolutions.
2. Works cooperatively and effectively with residents and property owners, and with Qttli_.*6ff
Divisions, to achieve and maintain compliance with land use requirements.
3. Responds to public requests for information in a professional, courteous and knowledgeable
manner. Establishes rapport with public contacts and effectively communicates land use
information and code interpretations. Keeps complainants informed of the status of their
complaints.
4. Prepares factual and complete staff reports about land use compliance matters. Makes
presentations to the Planning Commission and City Council as required.
Revised April 2609
Revised July 2007
November 1998Code Enforcement Analyst
Page 2
5. Maintains current and thorough working knowledge of code provisions and department
programs and their requirements. Interprets and applies code provisions.
6. Assists Code Enforcement Officers as necessary.
7. Consistently makes efficient use of time performing assigned inventory, inspection and
compliance tasks in a proactive manner.
8. Creates draft legal documents, for the review of the professional legal staff, to be recorded
against real property.
9. Conducts research about policy and operations pertinent to the department.
10. Assists in budget preparation and review. Gathers and analyzes data for the budget
including financing, staffing and organizational levels.
11.Keeps supervisor informed of problems and issues about which the supervisor may not be
aware, and assists with the supervision of oter-ioal-peFson-n-el administrative support staff.
Knowledge of:
• Principles and practices of city and regional planning and redevelopment; budgeting;
supervision.,
• Municipal 0 .6700,0 and other applicable local and . federal laws.
and codes.
• Laws related to residential, commercial, and industrial land use.
• Research techniques, legal reference material and report presentation.
• Legal terms, documents and their processing; filing a variety of legal documents.
Skill and Ability to:
• Read, learn, and apply code requirements relating to land use and other code provisions.
• Determine mmouremento in the field using-appropfiate-devioes
• Apply investigative and corrective techniques to assess and achieve compliance with codes.
• Analyze a variety of administrative issues and make sound procedural recommendations.
• Interpret and make decisions in accordance with laws, regulations, and policies.
• Communicate clearly and concisely, both verbally and in writing
• Prepare and present comprehensive but clear and concise reports.
• Establish and maintain effective working relationships with the public, fellow employees, and
Council and Commission members.
• Communicate tacffully in applying; and interpreting and explaining codes related to land
use.
• Carry out complex verbal and written instructions.
• Efficiently plan and organize time to produce effective results.
• Maintain and organize filing systems.
gai444Aiiiitg000
November 1998
Revised September 2001
e e - • •• - • •• •
2Code Enforcement Analyst
Page 3
Possession of a valid California Class C driver's license4--ass-igh0-te-dhye. Possession of
)ialicEP.C:::...882...P. O. &T. certificate of Oak- . offilt0:::ipto!la,§5ifi4ption.
Any combination equivalent to training and experience that could likely provide the required
knowledge, skills, and abilities would be qualifying. A typical way to obtain the knowledge,
skills, and abilities would be Two (2) years of college level :Qmiftwork and three-4) four (4)
years pe.:.,,.omma code enforcement or public inspection services, :includino one (1) !:year of
paraprofessional administrative duties in municipal government or a legal office environment.
Additional administrative work experience in a local government may be considered in-lieu of
education on a year for year basis. Some supervisory experience is desirable.
PHYSICAL RaCIViRPMgKr$ AND WORKING CONDITIONS
• Require vision (which may be corrected) to read small print.
• Require mobility of arms to reach and dexterity of hands to grasp and manipulate small
objects. Lower body mobility may not be required.
• Perform work which is primarily sedentary.
• Is subject to office and outside environmental conditions.
• May be required to use personal vehicle in the course of employment.
• May be required to attend periodic evening meetings and/or to travel within and out of City
boundaries to attend meetings.
• May be required to work evenings or weekends.
Revised_ April•2009
November 1998
Revised September 2001
3ATTACHMENT 2
***UNOFFICIAL MINUTES EXCERPT***
REGULAR MEETING OF THE
CIVIL SERVICE COMMISSION,
CITY OF CULVER CITY,
CALIFORNIA
Call to Order & Roll Call
April 1, 2009
700 P.M.
The meeting of the Civil Service Commission was called to order
at 7:03 P.M.
Present: Chair Michael Whitaker
Vice Chair Sharon Zeitlin
Commissioner Sandy Stivers
Commissioner Richard Ochoa
Commissioner Dan Gallagher
o0o
Action Items Item A-3
Revised Classification Specification and New Open & Competitive
Recruitment Bulletin: Code Enforcement Analyst
Mary Ortiz gave an overview of the staff report.
After discussion by Commissioners, it was decided to also add
the language regarding obtaining the P.C. 832 certification, by
the end of the probationary period, to the section on Licenses
and Certificates and the recruitment bulletin.
MOVED BY COMMISSIONER STIVERS, SECONDED BY COMMISSIONER OCHOA,
AND UNANIMOUSLY CARRIED, TO APPROVE, WITH REVISIONS, THE
REVISED CLASSIFICATION SPECIFICATION AND NEW OPEN & COMPETITIVE
RECRUITMENT BULLETIN FOR CODE ENFORCEMENT ANALYST.|1013|