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Title:
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(1) Acceptance of Work Performed by STL Landscape, Inc.; (2) Authorization to File a Notice of Completion; and (3) Authorization to Release the Retention Payment after the Expiration of the 35-Day Lien Period for the Culver City Demonstration Rain Gardens Project, P-497.
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City of Culver City, California
Agenda Item Report
Meeting Date: 03/24/14 Item Number: C-3
CITY COUNCIL AGENDA ITEM: (1) Acceptance of Work Performed by STL
Landscape, Inc.; (2) Authorization to File a Notice of Completion; and (3)
Authorization to Release the Retention Payment after the Expiration of the 35-Day
Lien Period for the Culver City Demonstration Rain Gardens Project, P-497
Contact Person/Dept.: Sammy Romo Phone Number: 310-253-5619
Fiscal Impact: Yes [X] No [] General Fund: Yes [X] No []
Public Hearing: [] Action Item: [] Attachments: []
Commission Action Required: Yes [] No [X] Date: _______________
Public Notification: (E-Mail) Agenda and Meetings – City Council (03/19/14); (E-Mail) STL
Landscape, Inc. (03/19/14)
Department Approval:
Charles D. Herbertson (03/13/14)
City Attorney Approval:
Carol Schwab (by H. Baker) (03/18/14)
Chief Financial Officer Approval:
Jeff Muir (03/19/14)
City Manager Approval:
John M. Nachbar (03/19/14)
RECOMMENDATION:
Staff recommends the City Council: (1) accept the work performed by STL Landscape,
Inc.; (2) authorize filing a Notice of Completion; and (3) authorize release of retention
payment in the amount of $15,802 after the expiration of the 35-Day lien period for the
Culver City Demonstration Rain Gardens Project, P-497.
BACKGROUND/DISCUSSION:
On January 23, 2012, the City Council approved a construction contract with STL
Landscape, Inc. The project consisted of:
• Removal of existing landscape and irrigation at the City Yard (9505 Jefferson
Boulevard) and Transfer Station (9255 Jefferson Boulevard);
• Installation of new landscape and irrigation at the City Yard and Transfer Station
along with segmental block walls;
• Installation of a drainage system which directs pavement storm water flow into
the rain gardens for treatment; and,
• 9-month maintenance period.
STL Landscape, Inc. successfully completed the work as required in the executed
contract dated March 02, 2012. After the construction contract was awarded, it was
discovered the designed irrigation system did not comply with Assembly Bill 1881, the
Water Efficient Landscape Ordinance (WELO). The irrigation system was subsequently
re-designed to comply with WELO. The irrigation re-design took approximately 6
months to complete. The actual construction of the project was completed in City of Culver City, California
Agenda Item Report
approximately 9 months. After the construction was completed, the Contractor was
required to conduct 9 months of maintenance on the new landscape.
The construction management was performed by staff, and construction inspection was
performed by Civil Source, Inc. through the on-call general civil engineering contract.
FISCAL ANALYSIS:
The approved construction contract amount was $344,216, and the City Council
authorized the Public Works Director/City Engineer to approve change orders in the
amount not to exceed $36,422. Due to a decrease in the bid items, the final
construction expenditure amount was $316,044.
Project Budget
Funding Source Amount
P-497 Prop. 50 Grant (42380000.730100.PZ497) $226,968
P-497 General Fund (42080000.730100.PZ497) $107,766
Total $334,734
Final Project Expenses
Culver City Demonstration Rain Gardens Project,
P-497
$316,044
Construction Inspection Services $18,690
Final Project Expenses $334,734
MOTIONS:
That the City Council:
1) Accept the work performed by the contractor, STL Landscape, Inc., for the Culver
City Demonstration Rain Gardens Project, P-497; and,
2) Authorize the Public Works Director/City Engineer to execute the Notice of
Completion and submit it to the Los Angeles County Recorder’s office for
recordation; and,
3) Authorize the release of retention funds in the amount of $15,802 to STL
Landscape, Inc. upon expiration of the thirty-five day lien period.