City of Culver City, California
Agenda Item Report
Meeting Date: 07/08/2013 Item Number: C-4
CITY COUNCIL AGENDA ITEM: Adoption of a Resolution Authorizing the
Destruction of Examination Materials in the Human Resources Department Which
are More than Two (2) Years Old.
Contact Person/Dept.: Serena Wright Phone Number: 310-253-5640
Fiscal Impact: Yes [] No [X] General Fund: Yes [] No []
Public Hearing: [] Action Item: [] Attachments: [X]
Commission Action Required: Yes [X] No [] Dates: 02/06/2013; 03/06/2013;
Civil Service Commission 04/03/2013 & 05/01/2013
Public Notification: (E-Mail) Meetings and Agendas – City Council (07/02/13)
Department Approval:
Serena Wright (06/18/13)
City Attorney Approval:
Carol Schwab (by H. Baker) (07/01/13)
Chief Financial Officer Approval:
Jeff Muir (07/02/13)
City Manager Approval:
John M. Nachbar (07/02/13)
RECOMMENDATION:
Staff recommends that the City Council adopt a resolution authorizing the
destruction of examination material in the Human Resources Department which is
more than two (2) years old.
BACKGROUND / DISCUSSION:
At the regular meetings of February 6, 2013, March 6, 2013, April 3, 2013 and May
1, 2013 the Civil Service Commission unanimously approved the destruction of all
completed examination materials over two years old, with the exception of the
resulting eligible lists pursuant to Civil Service Rule 16, Section 4.
California Government Code Section 34090 provides authority for the destruction of
documents that are no longer legally required to be retained, after written consent of
the City Attorney and authorization of the City Council are obtained.
The documents proposed to be destroyed are listed on Exhibit “A” of the propose
resolution and have been reviewed in accordance with the provisions of Government
Code § 34090 and meet those requirements for destruction. The City Attorney has
consented in writing to the destruction of these records.
City of Culver City, California
Agenda Item Report
FISCAL ANALYSIS:
There is no fiscal impact associated with the adoption of this resolution.
ATTACHMENTS:
1. Proposed Resolution and Exhibit “A”
2. Excerpt from the Minutes of the Civil Service Commission February 6, 2013,
March 6, 2013, April 3, 2013 and May 1, 2013 meetings.
MOTION:
That the City Council:
Adopt a Resolution authorizing the destruction of examination materials in the
Human Resources Department which are more than two (2) years old.
MEETING DATE: 07/08/2013
AGENDA ITEM: Adoption of a Resolution Authorizing the Destruction of
Examination Materials in the Human Resources Department
Which are More than Two (2) Years Old.
ATTACHMENTS
Pages
1. Resolution and Exhibit “A” 1 - 2
2. Civil Service Commission Meeting Minutes Excerpts from
February 6, 2013, March 6, 2013, April 3, 2013 and
May 1, 2013 3 - 6 1 2 ATTACHMENT 2
REGULAR MEETING OF THE February 6, 2013
CIVIL SERVICE COMMISSION, 7:00 P.M.
CITY OF CULVER CITY,
CALIFORNIA
Call to Order & Roll Call
The meeting of the Civil Service Commission was called to
order at 7:01 P.M.
Present: Chair Michael Whitaker
Vice Chair Sandy Stivers
Commissioner Dan Gallagher
Commissioner Vicki Daly Redholtz
Commissioner Richard Ochoa
o0o
Consent Calendar
MOVED BY COMMISSIONER GALLAGHER, SECONDED BY VICE CHAIR
STIVERS AND UNANIMOUSLY CARRIED, THAT THE CIVIL SERVICE
COMMISSION APPROVE CONSENT CALENDAR ITEMS C-1, C-2 AND C-3.
o0o
Item C-3
Destruction of Expired Examination Materials
THAT THE CIVIL SERVICE COMMISSION RECOMMEND TO THE CITY
COUNCIL THAT THE HUMAN RESOURCES DEPARTMENT BE AUTHORIZED
TO DESTROY ALL MATERIALS FROM EXPIRED EXAMS AS LISTED IN
THE STAFF REPORT, PROVIDED THAT ALL ELIGIBLE LISTS ARE
MAINTAINED.
-----------------------------------------------------------
REGULAR MEETING OF THE March 6, 2013
CIVIL SERVICE COMMISSION, 7:00 P.M.
CITY OF CULVER CITY,
CALIFORNIA
3Call to Order & Roll Call
The meeting of the Civil Service Commission was called to
order at 7:00 P.M.
Present: Chair Michael Whitaker
Vice Chair Sandy Stivers
Commissioner Dan Gallagher
Commissioner Vicki Daly Redholtz
Commissioner Richard Ochoa
o0o
Consent Calendar
MOVED BY COMMISSIONER GALLAGHER, SECONDED BY VICE CHAIR
STIVERS AND UNANIMOUSLY CARRIED, THAT THE CIVIL SERVICE
COMMISSION APPROVE CONSENT CALENDAR ITEMS C-1, C-2 AND C-3.
o0o
Item C-3
Destruction of Expired Examination Materials
THAT THE CIVIL SERVICE COMMISSION RECOMMEND TO THE CITY
COUNCIL THAT THE HUMAN RESOURCES DEPARTMENT BE AUTHORIZED
TO DESTROY ALL MATERIALS FROM EXPIRED EXAMS AS LISTED IN
THE STAFF REPORT, PROVIDED THAT ALL ELIGIBLE LISTS ARE
MAINTAINED.
-----------------------------------------------------------
REGULAR MEETING OF THE April 3, 2013
CIVIL SERVICE COMMISSION, 7:00 P.M.
CITY OF CULVER CITY,
CALIFORNIA
Call to Order & Roll Call
The meeting of the Civil Service Commission was called to
order at 7:03 P.M.
Present: Vice Chair Sandy Stivers
Commissioner Dan Gallagher
Commissioner Richard Ochoa
4
Absent: Chair Michael Whitaker (excused)
Commissioner Vicki Daly Redholtz (excused)
o0o
Consent Calendar
MOVED BY COMMISSIONER GALLAGHER AND SECONDED BY
COMMISSIONER OCHOA THAT THE CIVIL SERVICE COMMISSION
APPROVE CONSENT CALENDAR ITEMS C-1, C-2 AND C-3. THE MOTION
CARRIED BY THE FOLLOWING VOTE:
AYES: GALLAGHER, OCHOA, STIVERS
NOES: NONE
ABSENT: DALY REDHOLTZ, WHITAKER
o0o
Item C-3
Destruction of Expired Examination Materials
THAT THE CIVIL SERVICE COMMISSION RECOMMEND TO THE CITY
COUNCIL THAT THE HUMAN RESOURCES DEPARTMENT BE AUTHORIZED
TO DESTROY ALL MATERIALS FROM EXPIRED EXAMS AS LISTED IN
THE STAFF REPORT, PROVIDED THAT ALL ELIGIBLE LISTS ARE
MAINTAINED.
-----------------------------------------------------------
REGULAR MEETING OF THE May 1, 2013
CIVIL SERVICE COMMISSION, 7:00 P.M.
CITY OF CULVER CITY,
CALIFORNIA
Call to Order & Roll Call
The meeting of the Civil Service Commission was called to
order at 7:02 P.M.
Present: Chair Michael Whitaker
Vice Chair Sandy Stivers
Commissioner Vicki Daly Redholtz
Commissioner Dan Gallagher
Commissioner Richard Ochoa
5
o0o
Consent Calendar
MOVED BY VICE CHAIR STIVERS, SECONDED BY COMMISSIONER
GALLAGHER AND UNANIMOUSLY CARRIED, THAT THE CIVIL SERVICE
COMMISSION APPROVE CONSENT CALENDAR ITEMS C-1, C-2 AND C-3.
o0o
Item C-3
Destruction of Expired Examination Materials
THAT THE CIVIL SERVICE COMMISSION RECOMMEND TO THE CITY
COUNCIL THAT THE HUMAN RESOURCES DEPARTMENT BE AUTHORIZED
TO DESTROY ALL MATERIALS FROM EXPIRED EXAMS AS LISTED IN
THE STAFF REPORT, PROVIDED THAT ALL ELIGIBLE LISTS ARE
MAINTAINED.
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