City of Culver City, California
Agenda Item Report
Meeting Date: 02/11/13 Item Number: C-3
CITY COUNCIL AGENDA ITEM: Award of a Construction Contract to Insituform
Technologies, LLC as the Lowest Responsive and Responsible Bidder for the
Construction of Sewer Main Lining Rehabilitation Project (Phases 2 and 3), P-906
and Lining of Abandoned Sewer Force Main on Braddock Drive, P-984
Contact Person/Dept.:
Hong Wang, Public Works Department
Phone Number: (310) 253-5604
Fiscal Impact: Yes [x] No [] General Fund: Yes [ ] No [X]
Public Hearing: [] Action Item: [ ] Attachments: [X]
Commission Action Required: Yes [] No [] Date: _______________
Public Notification: (E-Mail) Meetings and Agendas – City Council (02/05/13); (E-mail) –
All bidders (02/05/13)
Department Approval:
Charles D. Herbertson (01/30/13)
City Attorney Approval:
Carol Schwab (by H. Baker) (02/04/13)
Chief Financial Officer Approval:
Jeff Muir (02/05/13)
City Manager Approval:
John M. Nachbar (02/05/13)
RECOMMENDATION:
Staff recommends the City Council award a construction contract to Insituform
Technologies, LLC (Insituform) as the lowest responsive and responsible bidder, for
the construction of the Sewer Main Lining Rehabilitation Project (Phase 2 and 3), P-
906 and the Lining of the abandoned 10 inch sewer force main on Braddock Drive,
P-984.
BACKGROUND:
Trenchless construction technology is a relatively new method used to rehabilitate
sewer mains with minimum disruption to the public. Most of the sewer mains
contained in this project are located along the rear property line easements where
they are difficult to access and maintain. These sewer lines were constructed
between the 1920’s and the 1940’s, and the CCTV inspection showed root damage,
protruding laterals, offset joints, and other items requiring maintenance and repair.
As part of this proposed project, approximately 15 miles (out of the total 90 miles of
city sewer mains) are to be rehabilitated which includes all of city’s sewer mains in
easement.
DISCUSSION:
The combined project was advertized for construction bids in the local newspaper,
City’s website, and in trade journals. On December 13, 2012, the City Clerk’s office City of Culver City, California
Agenda Item Report
staff publicly opened bids. Three contractors responded with the following bid
amounts:
CONTRACTOR BID AMOUNTS
1. Insituform Technologies $3,479,199
2. Re-Pipe California $4,463,298
3. Southwest Pipeline and Trenchless $4,799,310
Staff reviewed the bid proposal of the apparent lowest bidder, Insituform, and found
the bid documents responsive and complete. Insituform’s bid bond, contractor’s
license, qualifications, and worker’s compensation insurance were reviewed and
determined to meet City requirements. Insituform indicated to staff that their bid
price is accurate because of its ability to manufacture their own lining material and
the continuous ongoing large volumes of work throughout the United States. Staff
contacted the other sewer agencies listed as references in Insituform’s bid
documents and received favorable comments. Insituform is one of the leading
trenchless technology firms in the United States.
Due to Insituform’s exceptionally low bid prices and the available budget, it is
recommended that additional sewer mains be included in the rehabilitation scope of
work as follows (approximately 4 miles):
1. McConnell Ave.(Washington/Mildred)
2. Mildred Ave. (Washington/McConnell/ Neosho)
3. Alley N/ Washington Bl.(Boise/Colonial)
4. Alley N/ Washington Bl. (Grandview/Centinela)
5. Overland Ave. (Kelmore Rd to Jefferson)
6. Jefferson Ave. (Raintree Dr.to Overland)
7. Easement (Sentney/Reid)
8. Helms Ave.(National/Higuera)
9. Poinsettia Ct. (Higuera/Ince)
10. Maytime & Summertime Complexes (Jefferson/Overland)
Insituform reviewed the additional work as requested by staff and has agreed to
perform the extra work at the contract unit price plus minor additional cost for
increased traffic control cost on arterial streets. The cost estimate for additional
work to be added is $610,578. (See attached letter proposal from Insituform dated
January 29, 2013).
Construction management, construction inspection, and material testing services will
be selected from the City Council approved on-call engineering firms through a
competitive RFP process.
Should the contract be awarded by the City Council. the proposed construction
project will begin in the Spring 2013 and is expected to be completed by Summer
2014. City of Culver City, California
Agenda Item Report
Public Notification
Prior to the start of construction, areas of impacted residents/businesses will be
notified by letter and flyers.
FISCAL ANALYSIS:
The combined Phase 2 and Phase 3 sewer lining budget in the City Council Adopted
Budget for Fiscal Year 2012/2013 is $7,000,000.
Project Budget
Funding Source Amount
Sewer Enterprise Fund (20400906) $7,000,000
Total $7,000,000
Estimated Project Expenses
Insituform’s Construction Contract $3,479,199
Increase Contract Amount by 17.5% $610,578
10% Contingency $410,223
Construction Management and
Inspection Services
$350,000
Material Testing Services $125,000
Total Estimated Expenditure $4,975,000
The remaining funds will remain in the Sewer Enterprise Fund balance to be used
for eligible expenses in accordance with City Council adopted budgets.
ATTACHMENTS:
1. Maps showing additional sewer mains to be rehabilitated.
2. Letter from Insituform dated January 29, 2013.
MOTIONS:
That the City Council:
1. Award a contract in the amount of $3,479,199 to Insituform as the lowest
responsive and responsible bidder for the construction of Sewer Main Lining
Rehabilitation Project (Phases 2 and 3), P-906 and Lining of the abandoned
10" sewer force main on Braddock Drive, P-984; and, City of Culver City, California
Agenda Item Report
2. Authorize the Public Works Director/City Engineer to increase the
construction contract with Insituform by an amount of $610,578 (17.5% of
the base bid) for additional sewer rehabilitation; and,
3. Authorize the Public Works Director/City Engineer to expend an additional not
to exceed amount of $410,223 (10% of the combined contract total amount)
for unforeseen contingencies; and,
4. Authorize the City Attorney to review/prepare the necessary documents; and
5. Authorize the City Manager to execute such documents on behalf of the City.
MEETING DATE: 02/11/13
AGENDA ITEM: Award of a Construction Contract to Insituform Technologies
LLC as the Lowest Responsive and Responsible Bidder for
the Construction of Sewer Main Lining Rehabilitation Project
(Phase 11&III), P-906 & Lining of Abandoned 10" Force Main
on Braddock Dr., P-984
ATTACHMENTS
Pages
Location maps of additional sewer lining
1-5
Letter proposal from Insituform dated 1/29/13
6-7 Additional Sewer Lines to be Added to Phase 11&111
Sewer Main Rehabilitation Construction Contract Award, P-906
Attachment Na 1 Additional Sewer Lines to be Added to Phase 11&111
Sewer Main Rehabilitation Construction Contract Award, P-906
Attachment No. 1 Additional Sewer Lines to be Added to Phase ll8d11
Sewer Main Rehabilitation Construction Contract Award, P-906
Attachment No 1 Additional Sewer Lines to be Added to Phasell&lIl
Sewer Main Rehabilitation Construction Contract Award, P-906
Attachment No. '1 Additional Sewer Lines to be Added to Phase 11&III
Sewer Main Rehabilitation Construction Contract Award, P-906
Attachment No. Contractor's License:
CA — A 7584Y1
www.insituform.com
insituform•
Technologies, LLC.
Worldwide Pipeline Rehabilitation
January 29, 2013
Mr. Hong Wang
City of Culver City
1400 E. Orangethorpe Ave.
Fullerton, CA, 92880
Tel: (714) 278-1900
Fax: (714) 278-1911
Re: Additional Footage for "Sewer Main Lining Rehab Project (Phase II & III)"
Dear Mr. Wang:
Insituform Technologies, Inc (ITI) is pleased to provide the following change order to the City of Culver
City, hereinafter referred to as "Customer", for the additional scope of work detailed below for the
above-referenced Project.
I PROPOSAL PRICING
proposes the following pricing for the scope of services described herein:
PAY
ITEM DESCRIPTION QUANTITY U/M UNIT PRICE EXTENSION
NO_
9 Additional Clean & Pre CCTV 18,210 LF $1.80 $32,778.00
10 Additional CIPP 6" 2,350 LF $26.00 $61,100.00
11 Additional CIPP 8" 15,860 LF $25.75 $408,395.00
16 Reinstate service laterals 495 EA $67.00 $33,165.00
17 Lateral Full Wrap Lining 24 EA $1,500.00 $36,000.00
* Additional Traffic Control 1 LS $20,640.00 $20,640.00
* Clean & Pre-CCTV 8" Siphon 1 LS $7,000.00 $7,000.00
* CIPP 8" Siphon 1 LS $11,500.00 $11,500.00
Grand Total $610,578.00
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1/29/2013
Insituform Technologies LLC'S Change Order Pricing is based upon the additional footage given to us
by the City. The additional footage lining will follow current project specifications. Insituform
Technologies LLC's will need an additional Forty (40) working days added to the contract time for
additional footage.
Please do not hesitate to contact me with any further questions.
Very truly yours,
Insituforin Technologies, Inc.
Terry R. Henry
Business Development Manager
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