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CC - CONSENT ITEM: Approval of Blanket Purchase Orders with CT West, Inc. for Traffic Signal Maintenance, Repair, and Operations Supplies for Fiscal Years 2025-2026 through 2030-2031 in An Amount Not to Exceed $250,000 per Year.
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Meeting Date: May 26, 2026
Contact Person/Dept.: Thomas Check/Public Works Department
Phone Number: (310) 253-5627
Fiscal Impact: Yes [X] No [ ] General Fund: Yes [X] No [ ]
Attachments: Yes [ ] No [X]
Public Notification: E-Mail: Meetings and Agendas - City Council (05/21/2026)
Department Approval: Yanni Demitri, Public Works Director/City Engineer (05/14/2026)
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RECOMMENDATION
Staff recommends the City Council approve blanket purchase orders with CT West, Inc. for traffic signal maintenance, repair, and operations (MRO) supplies for Fiscal Years 2025-2026 through 2030-2031 in an amount not to exceed $250,000 per year.
BACKGROUND/DISCUSSION
The Public Works Department is responsible for maintaining and operating the City’s streets, sidewalks, traffic signals, parking meters, and other infrastructure to ensure safe and efficient movement for all modes of travel and users. These responsibilities include routine maintenance, emergency response, and ensuring ongoing operations.
Culver City Municipal Code (CCMC) Section 3.07.050.B. and the associated Council-adopted Resolution #2018-R-025 provides the City Manager with the authority to approve purchases up to $50,000 cumulatively per vendor (including sales tax, shipping fees, and tariffs) per fiscal year. Purchases beyond that amount must be approved by City Council.
At their September 28, 2025, meeting, the City Council approved blanket purchase orders with seven vendors. The blanket purchase orders have significantly streamlined procurement for goods and supplies purchased by the City to maintain and operate its infrastructure, including traffic signals, parking meters, and signage & striping.
Most purchases from CT West are exempt from competitive bidding under CCMC Section 3.07.055. Specifically, CCMC Section 3.07.055.A. exempts proprietary items of the original equipment manufacturers and/or their authorized exclusive distributors; CCMC Section 3.07.055.B. exempts purchases of equipment when the equipment is a component for equipment or a system of equipment previously acquired by the City, and is necessary to repair, maintain or improve the City’s utilization of the equipment; and CCMC Section 3.07.055.E exempts computer software, hardware maintenance services, or software maintenance services. For purchases from CT West, Inc that are not exempt, staff will continue to follow all applicable procurement procedures to ensure compliance with City policies.
Staff recommends approving a blanket purchase order with CT West, Inc. as a distributor of traffic signal equipment, including traffic signal hardware and traffic signal software used to control the operations of an intersection.
The blanket purchase order is anticipated to yield operational efficiencies and provide cost savings by allowing the City to purchase directly from manufacturers and vendors, avoiding typical City contractor markups of 10-20%. Vendors also frequently extend discounted pricing when selling directly to government agencies.
FISCAL ANALYSIS
Funding for the proposed blanket purchase orders will come from a combination of existing operating budgets and Capital Improvement Program (CIP) accounts, including accounts supported by external grants, in the Adopted Budget for Fiscal Year 2025-2026. Spending authority represents an annual maximum, but actual expenditures will vary depending on maintenance needs, available grant funding, and the number of capital projects in a given year.
All purchases will remain within City Council-approved budgets (including approved amendments) for Fiscal Year 2025-2026 and subsequent fiscal years. Approval of these blanket purchase orders does not increase the City’s overall budget; all purchases will remain within appropriations approved by the City Council.
ATTACHMENTS
None.
recommended action
MOTIONS
That the City Council:
1. Approve blanket purchase orders with CT West, Inc. for maintenance, repair, and operations (MRO) supplies for Fiscal Years 2025-2026 through 2030-2031 in an amount not to exceed $250,000 per year; and
2. Authorize the Purchasing Officer to issue such Purchase Orders.