City of Culver City, California
City Council Agenda Item Report
RECOMMENDATION
Staff recommends the City Council approve the new classification specification for
Facilities Maintenance Crew Leader.
BACKGROUND
Through the budget process for fiscal year 2007-2008, the Public Works Department
requested the addition of several key positions to bring graffiti abatement services
in-house. An assessment of the City’s resources indicated that three (3) of the four
(4) key positions that would form part of the new graffiti abatement crew could be
filled with Facility Maintenance Workers. However, there was no existing
classification that encompassed the level of responsibility for the position that would
lead the crew of Facility Maintenance Workers in the course of the removal of graffiti.
Consequently, the City Council approved the addition of three (3) Facility
Maintenance Workers and a Senior Painter to oversee the crew. This position was
approved at a salary range equivalent to other crew leader classifications. However,
upon further review, Staff has determined that a more appropriate title would be
Facilities Maintenance Crew Leader since it provides a better description of the
duties associated with the position.
DISCUSSION
The new classification specification has been titled Facility Maintenance Crew
Leader; this title is reflective of the lead responsibility maintained over the Facility
Meeting Date: 12/10/07 Item Number: A-14
AGENDA ITEM: Consideration of Approval of the New Classification Specification
for Facility Maintenance Crew Leader.
Contact Person/Dept.: Mary Ortiz Phone Number: 310-253-5650
Fiscal Impact: Yes [X] No [] General Fund: Yes [] No []
Public Hearing: [] Action Item: [x] Attachments: [x]
Public Notification: Master Notification List, Culver City Employees Association on
December 5, 2007
Department Approval:
Serena Wright (12/06/07)
City Attorney Approval:
Carol Schwab (by H. Iker) (12/06/07)
Fiscal Impact Review:
Marlee Chang (12/06/07)
City Manager Approval:
Jerry B. Fulwood (12/06/07) City of Culver City, California
City Council Agenda Item Report
Maintenance Workers. The new position would be responsible for coordinating and
participating in the work activities associated with graffiti removal and the painting of
interior and exterior City facilities.
Listed below are some examples of the essential duties, knowledge, skills, and
abilities as well as the training and experience associated with the position.
Essential Duties
• Schedules, leads, and participates in the work activities of the graffiti removal
and paint crews. Trains employees and inspects work in progress and
completed work. Is responsible for the safe and efficient performance of
assigned duties.
• Removes graffiti from sites as requested by the public or City, including City
property, residential and commercial property.
Knowledge, Skills and Ability
• Solvents and other techniques used to remove graffiti.
• Occupational hazards and standard safety precautions.
• Principles of supervision.
• Identify painting needs of City buildings and facilities.
• Estimate time, labor, materials and costs necessary to complete a job.
Training And Experience
High school graduation or equivalent, and four (4) years of recent, paid, journey
level experience in building maintenance, painting or graffiti removal. At least
one (1) year of experience must include coordinating or providing technical or
general supervision of others.
The Civil Service Commission approved the new classification specification for
Facilities Maintenance Crew Leader (Attachment 1) at the December 5, 2007
meeting.
FISCAL ANALYSIS
Funds for the position are included in the adopted budget at the salary range that
was approved by City Council during the FY 2007/2008 budget. The salary range
is as follows:
Range 449: $4,045.95 - $4,932.20 monthly $48,551.36 - $59,186.40 annually
City of Culver City, California
City Council Agenda Item Report
ATTACHMENTS
1. New Classification Specification for Facilities Maintenance Crew Leader
2. Excerpt of Draft of Meeting Minutes for Civil Service Commission dated
12/05/07
MOTION
That the City Council:
1. Approve the new classification specification for Facility Maintenance Crew
Leader; and
2. Approve the amendment to the FY 2007/08 adopted budget to reflect the
classification change for this position.
MEETING DATE: 12/10/07
AGENDA ITEM: Consideration of Approval of the New Classification
Specification for Facilities Maintenance Crew Leader.
ATTACHMENT
Pages
1. New Classification Specification for Facilities Maintenance
Crew Leader.
1 – 3
2. 12/05/07 Excerpt of Draft Civil Service Commission Meeting
Minutes
4
ATTACHMENT 1
December 2007 1
FACILITIES MAINTENANCE CREW LEADER
DEFINITION
Occupants of this classification are in the classified service. This is a first line supervisory
position responsible for coordinating and participating in the work activities associated with
graffiti removal and the painting of interior and exterior City facilities.
SUPERVISION RECEIVED AND EXERCISED
The positions assigned to this classification report to the Facilities Maintenance Supervisor.
Responsibilities include oversight of skilled and semi-skilled workers.
ESSENTIAL JOB DUTIES
The following tasks are essential for this position. Incumbents in this classification may not
perform all of these tasks, or may perform similar related tasks not listed here.
1. Schedules, leads, and participates in the work activities of the graffiti removal and paint
crews. Trains employees and inspects work in progress and completed work. Is responsible
for the safe and efficient performance of assigned duties.
2. Stays current with new equipment, materials and trends in the area of graffiti removal as
well as in the area of worker protection and environmental regulations relating to graffiti
removal.
3. Makes hiring recommendations. Documents and recommends disciplinary actions for
employees.
4. Receives and prioritizes work requests. Determines materials and supplies needed to
complete job. Estimates job costs.
5. Participates in painting the interior and exterior of City facilities. Cleans and prepares
surfaces for painting using a variety of hand and power tools.
6. Removes graffiti from sites as requested by the public or City, including City property,
resident and commercial property.
7. Operates and maintains paint brushes, rollers, spray guns, paint pots, compressors, and
water blasters.
8. Provides information to the public regarding graffiti removal services offered by the City.
9. Matches and mixes paints. Selects appropriate equipment for paint job. Sets up various
painting equipment. May repair minor damages to surfaces prior to painting, as necessary.
10. Prepares and maintains a variety of reports and records. Page 2
Facilities Maintenance Crew Leader
December 2007 2
11. Coordinates the job activities of the paint and graffiti crews with other departments,
community businesses and residents.
12. Follows regulations and standards set forth by the South Coast Air Quality Management
District regarding the use of solvents for removing graffiti.
13. Supervises, follows and observes proper state mandates regarding the disposing of
chemicals and other toxic related items which are used during the course of performing the
necessary duties for this position.
14. Performs other related duties as assigned.
MINIMUM KNOWLEDGE, SKILLS AND ABILITY
Knowledge of:
• Standard practices, methods, tools, equipment, and materials used in the painting trade.
• Methods of preparing different surfaces for painting and repainting by both brush and spray-
gun methods.
• Solvents and other techniques used to remove graffiti.
• Proper and safe use of paints, thinners, fillers, strippers, and other materials used in the
trade.
• Proper methods for paint selection, mixing, and tinting.
• Functions and proper methods for operating both hand and power tools.
• Occupational hazards and standard safety precautions.
• Principles of supervision
Skill and Ability to:
• Lead, train and supervise employees.
• Select appropriate materials and equipment to efficiently perform maintenance and repair
work.
• Order materials and supplies.
• Perform heavy and physically demanding work for lengthy and continuous period of time.
• Operate painting equipment, including hand and power tools.
• Perform tasks requiring manual dexterity.
• Work on ladders and scaffolding at various heights.
• Identify painting needs of City buildings and facilities.
• Estimate time, labor, materials and costs necessary to complete a job.
• Apply various types of paints using a variety of tools and equipment.
• Follow regulations and standards set forth by the South Coast Air Quality Management
District regarding the use of solvents for removing graffiti, and proper disposal methods
standards set by the State and Federal Government.
• Deal tactfully and effectively with the general public, City staff and co-workers.
• Communicate clearly and concisely in both verbal and written form.
• Perform mathematical computations.
• Perform work under all weather conditions. Page 3
Facilities Maintenance Crew Leader
December 2007 3
LICENSE AND CERTIFICATE
Possession of a valid California Class C driver’s license.
TRAINING AND EXPERIENCE
Any combination equivalent to training and experience that could likely provide the required
knowledge, abilities, and skills would be qualifying. A typical way to obtain the knowledge,
abilities and skills would be: high school graduation, or equivalent, and four (4) years of recent,
paid, journey level experience in building maintenance, painting or graffiti removal. At least one
(1) year of experience must include coordinating or providing technical or general supervision of
others.
PHYSICAL REQUIREMENTS AND WORKING CONDITIONS
• Require the mobility to stand, stoop, reach and bend. Require mobility of arms to reach and
dexterity of hands to grasp and manipulate small objects.
• Require the ability to stand for long periods.
• Require the ability to walk long distances.
• Perform work which involves the frequent lifting, pushing and/or pulling of objects which may
approximate 50 pounds and may occasionally weigh up to 100 pounds.
• May be required to work in inclement weather.
• May be required to work with harsh and toxic substances.
• May be required to wear protective apparel including goggles, face protectors, aprons,
shoes, and oxygen breathing apparatus.
• May be required to work within enclosed spaces or at heights above ground level, such as
extension ladders, scaffolds, and aerial lift equipment.
• Operates machinery and power tools.
• May be required to work evenings and weekends. ATTACHMENT 2
REGULAR MEETING OF THE December 5, 2007
CIVIL SERVICE COMMISSION 7:00 P.M.
CITY OF CULVER CITY, CALIFORNIA
4
Call to Order & Roll Call
The meeting of the Civil Service Commission was called to order
at 7:03 P.M.
Present: Chair Sandy Stivers
Vice Chair Michael Whitaker
Commissioner Vincent Motyl
Commissioner Sharon Zeitlin
Commissioner Dan Gallagher
o0o
Action Items (Excerpt)
Item A-5
FACILITIES MAINTENANCE CREW LEADER: NEW CLASSIFICATION
SPECIFICATION AND RECRUITMENT BULLETINS
Mary Ortiz gave an overview of the staff report.
FOLLOWING DISCUSSION, IT WAS MOVED BY COMMISSIONER MOTYL,
SECONDED BY COMMISSIONER GALLAGHER AND UNANIMOUSLY CARRIED, THAT
THE CIVIL SERVICE COMMISSION APPROVE ACTION ITEM NUMBER A-5 WITH
REVISIONS.
o0o
Minutes Approved: Minutes to be submitted for approval on
January 2, 2008
Serena Wright
PERSONNEL & EMPLOYEE RELATIONS DIRECTOR of the City of Culver
City, California
SECRETARY TO THE CIVIL SERVICE COMMISSION of the
City of Culver City, California