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EHRAC - ACTION ITEM: Review of the Equity and Human Relations Advisory Committee’s (EHRAC’s ) Current Ad Hoc Subcommittees as of the August 27, 2024, Special Meeting; (1) Dissolve Existing Ad Hoc Subcommittees Whose Objectives Have Been Met; (2) Appoint Additional EHRAC Members To Existing Ad Hoc Subcommittees, as Deemed Necessary; (3) Form New Ad Hoc Subcommittees With Specific Tasks, Projects, Events, and Deadlines for Fiscal Year 2024-2025, as Deemed Appropriate; and (4) Appoint Members Thereto.
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Meeting Date: September 17, 2024
Contact Person/Dept: Michelle Hamilton/ Human Resources Department
Phone Number: 310-253-5640
Fiscal Impact: Yes [] No [X] General Fund: Yes [] No [X]
Public Hearing: [] Action Item: [X] Attachments: [X]
Public Notification: (E-Mail) Meetings and Agendas- City Council (09/11/2024); (E-Mail) Meetings and Agendas- Equity & Human Relations Advisory Committee (09/11/2024); (E-Mail) All City Staff (09/11/2024)
Department Approval: Dana Anderson, Human Resources Director (09/11/2024)
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RECOMMENDATION
Staff recommends that the Equity and Human Relations Advisory Committee (EHRAC) review EHRAC’s current Ad Hoc Subcommittees as of the August 27, 2024, Special Meeting and (1) dissolve existing ad hoc subcommittees that have completed their objectives; (2) add additional EHRAC Members to existing Ad Hoc Subcommittees, as deemed necessary; (3) form new ad hoc subcommittees with specific tasks, projects, events, and deadlines for Fiscal Year 2024-2025, as deemed appropriate; and (4) appoint members thereto.
BACKGROUND
Per the EHRAC By-laws (see section IV. A), the Committee may form Ad Hoc subcommittees to meet and discuss special activities, events, and topics on an as needed basis. There are important differences between a “standing committee” and an “ad hoc committee” under the Ralph M. Brown Act (Brown Act). Standing committees are required to comply with the provisions of the Brown Act (including public notification and public participation). Standing committees require staffing. Ad hoc subcommittees, on the other hand, are not subject to those requirements. Additionally, as provided in the Brown Act, a standing committee has a continuing subject matter jurisdiction, or a meeting schedule fixed by charter, ordinance, resolution, or formal action of a legislative body. An “ad hoc” subcommittee serves only a limited or single purpose, and it is dissolved when the specific task is completed. Ad hoc subcommittees are limited to less than a quorum, which, for the EHRAC, is up to four (4) members. Under the Brown Act and consistent with past practice, once an ad hoc subcommittee’s project has been completed, the Committee should make a motion to dissolve such Ad Hoc subcommittee.
DISCUSSION
Discussion of the status of current Ad Hoc Subcommittees and upcoming projects and/or events that may require the creation of an Ad Hoc Subcommittee.
In addition, scope/s and work completion date/s must be filled in for all Ad Hoc Subcommittees that are currently in existence. (Attachment 1)
FISCAL ANALYSIS
There are no costs associated with discussion of this item.
ATTACHMENTS
1. 2024-09-17_ATT1_Current Ad Hoc Subcommittees as of August 27, 2024_09062024
MOTION
That the Equity and Human Relations Advisory Committee:
(1) If so desired, dissolve existing Ad Hoc Subcommittees whose objectives have been met;
(2) If so desired, add members to existing Ad Hoc Subcommittees as deemed necessary;
(3) Form new ad hoc subcommittees with specific tasks, projects, events, and deadlines for Fiscal Year 2024-2025, as deemed appropriate; and
(5) Appoint members thereto.