City of Culver City, California
City Council Agenda Item Report
RECOMMENDATION:
Staff recommends the City Council award the following:
• A construction contract to KDC Inc. (DBA Dynalectric) for an amount not to
exceed $71,865 for the construction of the Copper to Fiber Optic/Mutual
Video Surveillance Equipment Change Over; and
• A construction contract to KDC Inc. (DBA Dynalectric) for amount not to
exceed $602,420 for the construction of the Traffic Signal Upgrade and
Citywide Communication Infrastructure Certification components of the Fox
Hills Area Traffic Signal Synchronization Project P-852.
BACKGROUND:
Staff submitted the Fox Hills Area Traffic Signal Synchronization Project to the Los
Angeles County Metropolitan Authority (Metro) 2001 Call for Projects program for
funding. The application proposed multiple components of work comprising of
upgrading 12 traffic signals within the Fox Hills area, switching existing traffic signal
data transmission from copper wire interconnect to the City’s existing fiber optic
network, providing mutual video surveillance capability between Culver City and Los
Angeles Department of Transportation (LADOT), certifying the City’s existing traffic
signal communication infrastructure and acquiring a citywide traffic control system.
The project, CIP P-852, has a total adopted budget of $1,848,000 ($1,483,000 in
Prop C grant funds and $365,160 in matching Gas Tax funds). In June 2007, Metro
Date: 11/26/07 Item Number: A-8
AGENDA ITEM: Award a Construction Contract to KDC Inc. (DBA Dynalectric) for
the Copper to Fiber Optic/Mutual Video Surveillance Equipment Change Over; and
Award a Construction Contract to KDC Inc. (DBA Dynalectric) for the Traffic Signal
Upgrade /Communication Infrastructure Certification components of work for the
Fox Hills Area Traffic Signal Synchronization Project, P-852
Contact Person/Dept.: Elaine Jeng/PW Phone Number: (310) 253-5621
Fiscal Impact: Yes [X] No [ ] General Fund: Yes [X] No [ ]
Public Hearing: [ ] Action Item: [X] Attachments: [X]
Public Notification: Notify Moore Electric, Comet Electric, Freeway Electric, KDC Inc. ,
and Crosstown Electric on November 20, 2007 via email; Master Notification List on
November 21, 2007
Department Head Approval:
Charles D. Herbertson 11/15/07
City Attorney Approval:
Carol Schwab (by H. Iker) (11/20/07)
Fiscal Impact Review:
Marlee Chang (by N. Kimball)(11/20/07)
City Manager Approval:
Jerry B. Fulwood (11/21/2007) City of Culver City, California
City Council Agenda Item Report
granted an additional $138,825 for the project, which requires a local match of
$46,275.
On October 8, 2007, the City Council approved the final plans and specifications and
authorized the advertising of construction bids for one component of the Fox Hills
Traffic Signal Synchronization Project (Fox Hills Project): the upgrade of twelve (12)
traffic signals and the certification of existing traffic signal communication
infrastructure.
DISCUSSION:
Copper to Fiber Optic/Mutual Video Surveillance Equipment Change Over, Bid 1362
This component was advertised during October 2007 and on Thursday, November
8, 2007, the Deputy City Clerk publicly opened the bids. Bids were received from
KDC Inc. (DBA Dynalectric), Moore Electrical Contracting Inc. and Crosstown
Electrical and Data Inc.
Bidders were instructed to provide bids for two options for procuring equipment and
installation of the Copper to Fiber Optic scope of work. Selection of the lowest and
responsive bidder would be based on the lowest bid of the total project (Copper to
Fiber Optic and Mutual Video Surveillance equipment change over). The table
below summaries the bids submitted by the aforementioned companies.
KDC Inc. Moore
Electrical
Crosstown
Electrical and
Data
Option 1 $35,495 $33,296 $49,000
Option 2 $33,385 $33,196 $51,000
Mutual Video $48,700 $48,893 $48,700
Total w/Opt 1 $73,975 $82,189 $97,700
Total w/Opt 2 $71,865 $82,089 $99,700
Lowest Total $71,865 $82,089 $97,700
Staff reviewed the bid proposal submitted by KDC Inc. and concludes the bid
documents are complete. The bonding information meets City requirements. Staff
reviewed their references and found that they performed satisfactorily in other
jurisdictions for similar work. KDC has satisfactorily completed several major capital City of Culver City, California
City Council Agenda Item Report
improvement projects for fiber optic installation for the City and Redevelopment
Agency in the past several years.
Traffic Signal Upgrade and Communication Infrastructure Certification, Bid 1375
On Thursday, November 8, 2007, the Deputy City Clerk publicly opened bids. Bids
were received from KDC Inc. (DBA Dynalectric), Freeway Electric, Comet Electric
Inc. and Moore Electrical Contracting Inc.
The table below summaries the bids submitted by the aforementioned companies.
KDC Inc. Freeway
Electric
Moore
Electrical
Comet
Electric
Bid
Amount
$602,420 $734,500 $769,321 $791,000
Staff reviewed the bid proposal submitted by KDC Inc. and concludes the bid
documents are responsive and complete. The bonding information meets City
requirements. As previously mentioned, KDC has satisfactorily performed similar
work for other jurisdictions and for Culver City.
FISCAL ANALYSIS:
The adopted 2007/08 CIP budget includes sufficient funds in the Fox Hills Area
Traffic Signal Synchronization project, P-852.
Funding Source
Current
Available
Amount*
418 Special Gas Tax $262,395
423 Capital Grants $1,359,400
TOTAL $1,621,795
*NOTE: The available amount does not include the additional funds granted by
Metro. The City Council will be considering a budget amendment to appropriate
those funds on tonight’s agenda.
ATTACHMENT:
City of Culver City, California
City Council Agenda Item Report
A. Compilation of bid results for the Copper to Fiber Optic and Mutual Video
Surveillance Equipment Change Over component of the Fox Hills Area
Traffic Signal Synchronization Project, P-852
B. Compilation of bid results for the Traffic Signal Upgrade and Communication
Infrastructure Certification components of the Fox Hills Area Traffic Signal
Synchronization Project, P-852
MOTION:
That the City Council:
1) Award a construction contract to KDC Inc. (DBA Dynalectric) for a not-to-exceed
contract amount of $71,865 for the Copper to Fiber Optic and Mutual Video
Surveillance Equipment Change Over components of the Fox Hills Area Traffic
Signal Synchronization Project P-852;
2) Award a construction contract to KDC Inc. (DBA Dynalectric) for a not-to-exceed
contract fee of $602,420 for the Traffic Signal Upgrade and Communication
Infrastructure Certification components of Fox Hills Area Traffic Signal
Synchronization Project P-852;
3) Authorize the Director of Public Works/City Engineer to approve change orders
totaling a not-to-exceed amount of $7,000 for the Copper to Fiber Optic and
Mutual Video Surveillance Equipment Change Over;
4) Authorize the Director of Public Works/City Engineer to approve change orders
totaling to a not-to-exceed amount of $60,000 for the Traffic Signal Upgrade and
Communication Infrastructure Certification contract; and
5) Authorize the City Attorney to review/prepare the necessary documents and
authorize the City Manager to execute such documents on behalf of the City.