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Title:
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Correction to the Award of Construction Contract to KDC Inc. (DBA Dynalectric) for the Traffic Signal Upgrade/Communication Infrastructure Certification Components of Work for the Fox Hills Area Traffic Signal Synchronization Project, P-852.
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City of Culver City, California
City Council Agenda Item Report
A5-1
RECOMMENDATION:
Staff recommends the City Council award a construction contract to KDC Inc. (DBA
Dynalectric) for an amount not to exceed $676,900 for the construction of the Traffic
Signal Upgrade/Communication Infrastructure Certification components of the Fox
Hills Area Traffic Signal Synchronization Project P-852.
BACKGROUND/DISCUSSION:
The City Council approved the award of a construction contract to KDC Inc. (DBA
Dynalectric) on November 26, 2007 for an amount not to exceed $602,420.
Subsequently staff discovered a mathematical error in the addition of the bid items
shown in Attachment B. Instead of $602,420, the total bid submitted by Dynalectric
was $676,900. The corrected bid amount is still below the other contractors’ bid
amounts.
KDC Inc. Freeway Comet Moore
Bid Amount $676,900 $734,500 $791,000 $769,321
This report recommends that the award of the construction contract to KDC Inc.,
(DBA Dynalectric) for a not-to-exceed contract fee of $602,420 be rescinded.
Date: 01/28/08 Item Number: A-5
AGENDA ITEM: Correction to the Award of Construction Contract to KDC Inc.
(DBA Dynalectric) for the Traffic Signal Upgrade/Communication Infrastructure
Certification Components of Work for the Fox Hills Area Traffic Signal
Synchronization Project, P-852.
Contact Person/Dept.: Elaine Jeng/PW Phone Number: (310) 253-5621
Fiscal Impact: Yes [X] No [ ] General Fund: Yes [X] No [ ]
Public Hearing: [ ] Action Item: [X] Attachments: [X]
Public Notification: Moore Electric, Comet Electric, Freeway Electric, KDC Inc. ,
and Crosstown Electric on January 23, 2008 via email; Master Notification List on
January 23, 2008
Department Head Approval:
Charles D. Herbertson 1/16/2008
City Attorney Approval:
Carol Schwab (by H. Baker) (01/23/08)
Fiscal Impact Review:
Jeff Muir (by N. Kimball)(01/23/08)
City Manager Approval:
Jerry B. Fulwood (01/23/2008) City of Culver City, California
City Council Agenda Item Report
A5-2
Staff now is recommending that the City Council authorize a new corrected
construction contract amount with KDC Inc. for a not-to-exceed contract fee of
$676,900.
FISCAL ANALYSIS:
There are sufficient funds in the adopted 2007/08 Capital Improvement Budget for
the Fox Hills Area Traffic Signal Synchronization Project (P-852), which includes
reimbursable Metro (MTA) Grant funds, developer mitigation funds, and State Gas
Tax funds, to fund the proposed work.
ATTACHMENTS:
A. November 26, 2007 Staff Report
B. Revised Attachment B from the November 26, 2007 Staff Report:
Compilation of bid results for the Traffic Signal Upgrade and Communication
Infrastructure Certification components of the Fox Hills Area Traffic Signal
Synchronization Project, P-852
MOTION:
That the City Council:
1) Rescind previous authority to enter into a construction contract with KDC Inc.
(DBA Dynalectric) for a not-to-exceed contract fee of $602,420 for the Traffic
Signal Upgrade and Communication Infrastructure Certification components of
the Fox Hills Area Traffic Signal Synchronization Project, P-852;
2) Authorize a construction contract with KDC Inc. (DBA Dynalectric) for a not-to-
exceed contract fee of $676,900 for the Traffic Signal Upgrade and
Communication Infrastructure Certification components of Fox Hills Area Traffic
Signal Synchronization Project P-852;
3) Authorize the Director of Public Works/City Engineer to have the authority to
approve change orders totaling to a not-to-exceed amount of $70,000 for the
Traffic Signal Upgrade and Communication Infrastructure Certification contract;
and
4) Authorize the City Attorney to prepare the necessary documents and the City
Manager to execute the documents on behalf of the City.