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Title:
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Approval of an Amendment to the Memorandum of Agreement with the Regional Terrorism Information Integration System for Continued Participation in the Los Angeles Regional Integrated Law and Justice Program (COPLINK).
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City of Culver City, California
Agenda Item Report
Meeting Date: 05/09/11 Item Number: C-5
CITY COUNCIL AGENDA ITEM: Approval of an Amendment to the Memorandum of
Agreement with the Regional Terrorism Information Integration System for
Continued Participation in the Los Angeles Regional Integrated Law and Justice
Program (COPLINK)
Contact Person/Dept.: Ron Iizuka Phone Number: (310) 253-6258
Fiscal Impact: Yes [] No [X] General Fund: Yes [] No [X]
Public Hearing: [] Action Item: [] Attachments: []
Commission Action Required: Yes [] No [X] Date: _______________
Public Notification:
Department Approval:
Don Pedersen (03/17/11)
City Attorney Approval:
Carol Schwab (by H. Baker) (05/04/11)
Chief Financial Officer Approval:
Jeff Muir (by M. Noller) (05/04/11)
City Manager Approval:
John Nachbar (05/04/11)
RECOMMENDATION:
Staff recommends the City Council approve an amendment to the existing
Memorandum of Agreement with the Regional Terrorism Information Integration
System participating agencies (RTIIS) for the continued participation of the City of
Culver City in the COPLINK program.
BACKGROUND:
In July 2007 the City of Culver Cityentered into a Memorandum of Agreement
(Agreement) with forty-seven other law enforcement agencies to share law
enforcement information from their records database systems (the COPLINK
system). The City, via the Police Department, contributes law enforcement records
information to the COPLINK database and is able to access more than two hundred
million records to assist with crime and terrorism investigations. The City of Culver
City was able to join and participate in the Los Angeles Regional Integrated Law and
Justice Project (LARILJP) at no cost. Grant funds from the Los Angeles County
Sheriff Department (LASD) and the Los Angeles Police Department (LAPD) paid for
the integration of the COPLINK database to the RTIIS and for the first three years of
system maintenance. The maintenance agreement will expire in August 2012.
The original Agreement among the RTIIS agencies established the guidelines to
regulate the sharing of information. The Agreement identified the purpose of the
system, the criteria for agencies’ participation, the rules for the contribution and City of Culver City, California
Agenda Item Report
dissemination of information, the ownership and audit requirements of information,
and other terms, conditions, policies, and procedures of the system. A LARILJP
Governance Committee comprised of representatives from LASD, LAPD, and three
Chiefs of Police from the independent cities received the authority to accept
agencies into the RTIIS with a simple majority vote. The current Agreement requires
the simple majority vote of all forty-seven RTIIS agencies to connect to other
cooperating law enforcement sharing initiatives such as those in Orange, San Diego
and San BernardinoCounties.
The proposed amendment to the Agreement gives the LARILJP Governance
Committee the power of attorney for the forty-seven participating agencies to sign
Intergovernmental Agreements to share information with other counties and cities in
California and throughout the United States; gives the Los Angeles County Counsel
the power to act as the legal representative of the forty-seven participating agencies
in the matters of the RTIIS; gives the LARILJP Governance Committee the authority
to seek grant funding for the continued maintenance of the RTIIS and/or to discuss
funding models for future maintenance costs by the participating agencies.
Intergovernmental Agreements with other California counties and regional groups
from Oregon, Washington and Arizona would represent the addition of another
ninety-five million searchable documents. There are also future plans to link the
RTIIS with the Federal Bureau of Investigation’s Law Enforcement National Data
Exchange network (N-DEX). This would significantly enhance the situational
awareness of patrol officers, the investigative resources of detectives and the
analysis of crime trends and terrorist threats throughout the region. As mentioned
above, the LASD and LAPD directed millions of dollars to establish and maintain the
COPLINK data sharing project from 2007 to August 2012 without a cost to the
contributing independent agencies. They cannot continue to support the
independent cities in the RTIIS without funding from the cities or from grant sources.
The proposed amendment to the Agreement would give authority to the Governance
Committee to seek additional funding from Federal and State grant sources and to
discuss funding models if individual cities must contribute funds to maintain the
system.
FISCAL IMPACT
There is no cost associated with the approval of the amendment to the
Memorandum of Agreement. There is a potential cost to continue participation in the
RTIIS that may occur in 2012. If it becomes necessary for individual cities to
contribute funds to maintain the system in the future, the cost will be divided among
the forty-seven participating agencies based on an as yet undetermined funding
model. Funding model examples could include a rate based on population, on the
number of agency users, the number of sworn police personnel or other criteria.
City of Culver City, California
Agenda Item Report
ATTACHMENT:
None.
MOTION:
That the City Council:
1. Approve an amendment to the existing Memorandum of Agreement for the
Regional Terrorism Information Integration System; and,
2. Authorize the City Attorney to review/prepare the necessary documents; and,
3. Authorize the City Manager to execute such documents on behalf of the City.