City of Culver City, California
City Council Agenda Item Report
RECOMMENDATION:
Staff recommends the City Council authorize entering into a professional services
agreement with Iteris, Inc. (Iteris) for a not-to-exceed fee amount of $86,000. Under
this agreement, Iteris will provide Configuration and Project Management services
for the acquisition of a traffic control system for the entire City as part of the Fox Hills
Area Traffic Signal Synchronization Project, P-852.
BACKGROUND:
A Letter of Agreement was executed in March 2006 between the City of Culver City
and the Los Angeles County Metropolitan Authority (Metro) for the interconnect and
upgrade of 12 signalized intersections in the Fox Hills neighborhood and the
evaluation and installation of a citywide automated traffic signal control and
monitoring system. The project is known as the Fox Hills Area Traffic Signal
Synchronization Project, P-852. The grant amount is $1,851,000 and the City of
Culver City local match is $368,000 (in the form of State Gas Tax funds). This
project is scheduled over two fiscal years, 2006/07 and 2007/08.
The project has three components of work, and this report pertains to the third
component. The first component is to upgrade 12 traffic signals within the Fox Hills
neighborhood area to connect to the Los Angeles Department of Transportation
(LADOT) Automated Traffic Surveillance and Control (ATSAC) center. The second
component of the project is to switch the data transmission from copper wire
interconnection to the City’s existing traffic signal fiber optic network, between City
Date: 05/21/07 Item Number: A-3
AGENDA ITEM: Authorization to Enter into a Professional Services Agreement
with Iteris, Inc. for the Configuration and Project Management Services for the
Acquisition of a Traffic Control System as part of the Fox Hills Traffic Signal
Synchronization Project P-852.
Contact Person/Dept.: Elaine Jeng/
Public Works
Phone Number: (310) 253-5621
Fiscal Impact: Yes [X] No [ ] General Fund: Yes [X] No [ ]
Public Hearing: [ ] Action Item: [X] Attachments: [X]
Public Notification: Master Notification List on May 16, 2007. Iteris Inc., Advantec
Consulting Engineers, and Minagar & Associates, Inc. via email on May 9, 2007.
Department Approval:
Charles D. Herbertson (05/01/07)
City Attorney Approval:
Carol Schwab (by H. Iker) (05/15/07)
City Controller Approval:
Marlee Chang (05/15/07)
City Manager Approval:
Jerry B. Fulwood (05/16/07) City of Culver City, California
City Council Agenda Item Report
Hall and the LADOT hub. The existing network is comprised of 24 strands of fiber
optic lines that offer the capacity to transmit data for more than 1,000 traffic signals
or a combination of video and traffic signal data. The design contract of the first two
components of work was awarded in September 2006 and is anticipated to be
completed in June 2007.
The third component of the project is to acquire a citywide traffic control system. To
begin this component, Staff assessed the City’s current and future traffic control
needs and also conducted interviews with other local jurisdictions within Los Angeles
County who have also embarked on the task of acquiring a traffic control system.
Cities such as Arcadia and Diamond Bar highly recommended that an expert in the
field of configuration/system engineering be hired to draft the system requirements
of a traffic control system specified with City’s needs and during the acquisition of
the said system, serve as the City’s technical advisor and project manager.
Based on this recommendation, Staff prepared a RFP requesting proposals for a
Configuration/Project Manager. The RFP was issued on March 15, 2007 with a due
date of April 19, 2007.
DISCUSSION:
The RFP contained two parts: 1) preparation of an RFP for acquisition of a traffic
control system and 2) consultant to serve as an administrator of the project. Tasks
include record keeping and Metro grant quarterly report submissions. More
importantly, the consultant would serve as the City’s technical advisor, an expert to
aid with the technicality of implementing and testing of a traffic control system;
however, the hired consultant would not have oversight responsibilities of the vendor
providing the traffic control system. The RFP indicated that the City would not be
choosing one firm for the writing of the RFP and another for the project management
role.
Eight qualified firms with previous experience on similar projects were invited to
submit proposals for consideration. The RFP was also placed in clearinghouses to
get additional advertisement coverage. Three firms responded and submitted a
proposal: 1) Iteris Inc.; 2) Advantec Consulting Engineers in association with
System Metrics Group, Inc.; 3) and Minagar & Associates Inc.
City of Culver City, California
City Council Agenda Item Report
Advantec Consulting Engineer in association with System Metrics Group, Inc.
(Advantec)
The proposal submitted by Advantec demonstrated a good understanding of the
requested services. The proposal included a key functional requirement guideline
illustrating the firm’s experience in the traffic control system selection. Further,
Advantec listed examples of documentations to review as part of the project
manager role. Examples listed are in line with the Staffs’ expectations and the
extent of effort intended. Advantec’s proposed cost, however, is the highest out of
the three proposals received. Staff suspects that the higher cost may be due to the
fact that Advantec did not get the RFP until one week before the due date. With less
time to prepare their response, Staff believes that the consultant compensated for
the unknown with a more costly approach.
Minagar & Associates, Inc (Minagar).
Minagar demonstrated extensively their presence in the Intelligent Transportation
System (ITS) industry. The proposal included sample plans from at least 10 projects
and listed experiences in another 100 projects, but when addressing their
understanding of the scope of work, the proposal was less than adequate. Based on
the section under Project Understanding, Minagar proposes to approach the scope
from a broad perspective referencing industry guidelines. While Minagar
demonstrated a wealth of experience, the proposal did not state how the experience
would be applied to the City’s current needs.
Iteris, Inc.
Iteris demonstrated a good understanding of the requested services. The proposal
included a sample RFP written for the City of Santa Rosa demonstrating to the City
their understanding of the final product. Further, Iteris included an evaluation of all
the different traffic control systems available on the market. This evaluation of the
systems was not required in the RFP but was recently prepared for another client of
Iteris’. The knowledge gained from this evaluation will benefit the City from a
technical perspective and also provide efficiency to the project timeline. Staff
believes that Iteris’ qualifications and prior experiences as listed in their proposal
was the most responsive to the RFP. Staff believes this is the primary reason for
their cost proposal to be the lowest by comparison with the other two proposals.
The table below summarizes the fee proposal from the responsive firms.
City of Culver City, California
City Council Agenda Item Report
Firms Iteris Minagar Advantec
RFP Preparation $ 35,880 $ 29,483 $ 69,900
Project Management $ 35,985 $ 74,497 $ 80,002
Total $ 71,865 $103,980 $149,902
Staff requested proposers to utilize their qualifications and experiences in estimating
(cost wise) the level of effort required especially for the project management. This
presents itself with many variables. For example, unlike design work, the project
management effort is not concrete and is dependent upon the trials and errors
during the implementation phase of the traffic control system. From a consultant’s
standpoint, this floating scope is difficult to identify. Based on the evaluation of the
proposals, Staff believes the one that best meets the City’s needs and intended level
of effort is Iteris’ proposal. The technical approach, coupled with the expertise
demonstrated, is in line with the cost presented.
Based on the aforementioned evaluation, Staff recommends Iteris as the firm to
provide the configuration and project management services for the acquisition and
installation of a traffic control system for the Fox Hills Area Traffic Signal
Synchronization Project P-852. The completion of the entire project is expected to
be in June 2008.
Instead of awarding the contract for the cost proposed at $71,865, Staff is
recommending to award the contract for an amount not to exceed $86,000 with a
base amount of $71,865 thus providing funding for approximately 20% above the
original proposal. The increased amount, if necessary, would cover unanticipated
additional services, during the implementation phase of the traffic control system
subject to the approval of the Director of Public Works/City Engineer.
FISCAL ANALYSIS:
The adopted 2006/2007 Capital Improvement Budget has sufficient reimbursable
Grant and State Gas Tax funds to support the services to be provided by Iteris.
ATTACHMENT:
A. Excerpts of Iteris RFP
Project Understanding,
Recent Project Experience & References, and
Cost Proposal
B. Cost Proposal from Advantec and Minagar & Associates City of Culver City, California
City Council Agenda Item Report
MOTION:
That the City Council:
1) Authorize entering into a professional services agreement with Iteris for
Configuration and Project Management Services, related to Fox Hills Area Traffic
Signal Synchronization Project P-852, for a not-to-exceed fee of $86,000; and
2) Authorize the City Attorney to prepare the necessary documents and authorize
the City Manager to execute the documents on behalf of the City.
MEETING DATE : 05/21/07
AGENDA ITEM :
Authorization to Enter into a Professional Services
Agreement with Iteris, Inc. for the Configuration and
Project Management Services for the Acquisition of a
Traffic Control System as part of the Fox Hills Traffic
Signal Synchronization Project P-852
ATTACHMENTS
Pages
1 Excerpts of Iteris RFP
1-21
2 Cost Proposal from Advantec and Minagar & Associates
22-27Proposal to Provide:
Configuration / Project Management
^ Services for The Fox Hills Traffic Signal
^ Synchronization Project - Acquisition of
^ Traffic Control System
RFP No . P-852
I
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s
I
I
I TERIS
April 19, 2007
P07-0022I
I. Project Understanding & Scope of Work|101010|PROJECT UNDERSTANDING & SCOPE OF WORK
Iteris has a firm understanding of the project needs and are experts in the field of
traffic engineering, signal operations and Intelligent Transportation Systems (ITS)
to support all aspects of this project. Our breadth of knowledge will result in the
completion of a successful project, within the designed project schedule, and
within budget. The following subsections detail our understanding of the project to
procure a new commercial-off-the-shelf (COTS) traffic control system.
Project Understanding
The City of Culver City is pursuing the selection and implementation of a new
traffic signal control system that will provide the ability to manage the City's
approximately 100 signalized intersections and ITS field elements (e.g. CCTV
cameras). Currently, the City's system is a combination of Multisonics 820
controllers and 170 controllers operating with BI Tran 172.3 firmware designed
specifically to operate with LADOT's traffic control system. The City is in the
process of upgrading the Mutlisonics 820 controllers to 170 controllers. As part
of this project, the City plans to upgrade the controller firmware at all locations
and select a centralized traffic control system that will support the new controller
hardware and firmware. This new COTS traffic control system is expected to be
fully developed and operational, requiring minimal (if any) modifications to be
tailored forth is project.
Through our review of the RFP, understanding of traffic control systems, and
discussions with City staff, the goals of this project can be described as follows:
• Utilize as much of the existing infrastructure (i.e. 170 controllers and
communications) as possible.
• The new system will have the capability to monitor and operate up to
256 signalized intersections.
• The new system will have the capability of assigning priority to transit
vehicles while keeping signal timings optimized to the extent possible.
• The new system will have the capability of pre-emption for emergency
vehicles so that optimal signal coordination is automatically recovered.
•
Provide multi jurisdictional coordination with other agency's signals and
systems (e.g., LADOT traffic signals, etc.).
• Inclusion of other ITS elements such as video surveillance systems.
• Capable of data exchange via Los Angeles County's Information
Exchange Network (IEN).
To effectively conduct this project, it will take a focused approach with dedicated
staff that not only understand the principles of ITS and traffic signal systems, but
also can design, construct and integrate its many components. The benefits of the
proposed traffic control system do not stop at the City boundaries; instead, when it
is designed, constructed, and integrated correctly, it provides added benefit
throughout the region. The Iteris Team understands these benefits, and is the
team who will provide the highest quality services.
ITEMS
11. Project Understanding & Scope of Work
MAY I JUN
Figure 1 - Proposed Project Schedule
2007 2008
TASK 1: Preparation
of RFP
JUL I AUG I SEP i OCT I NOV
Pre Bid lrr!lriews
• City RFP release .'^ Council
• Response to RFP Approval
1.3
Project Approach
The Iteris Team has developed an approach based on the project understanding
and issues described above. This approach is described in detail below and
divided into the following major tasks:
Task 1.0: Preparation of a RFP
Task 2.0: System Deployment Project Management
These tasks meet the minimum requirements of the major categories of work
listed in the RFP. Iteris is confident that the project timelines suggested by City
staff will be met . Based on our understanding of the project and the scope of
services, the proposed project schedule is illustrated in Figure 1 below. Please
note that we have inserted time for agency review of deliverables as well as time
associated with council approval and vendor negotiations . We believe that there
is a potential to shorten the RFP development cycle by an additional 2 weeks.
However , we want to make sure that agency staff receives the most up-to-date
information on available systems and functionality. In addition, there should also
be some discussion on matching systems with firmware and how this would
physically take place within the controllers . This would be discussed within
Deliverables 1.1 and 1.2.
1.4
Vendor comes
under controcl
Negotiations
TASK 2: Project Management
2.1
DEC I JAN FEB MAR|10 10|Kick-off meeting Z"
APR MAY
Key meetings/workshops
JUN
0 Deliverables n Monthly progress meetings
1.1 Technical memorandum summarizing essential/desired system requirements (functional requirements)
1.2 Drah REP package for the procurement of the system.
1.3 Final RFP package for the procurement of the system.
1.4 Recommended system technical memorandum.
2.1 Development of quarterly progress reports to be submitted to Metro.
2.2 Review of invoices submitted by signal system vendor.
2.3 Review of all technical documents submitted by the signal system vendor.
2.4 Assistance in the acceptance testing of the signal system
System deployment
NOUN
ITEMS
2i. Project Understanding & Scope of Work
Task 1.0 - Preparation of a RFP
Objectives: To evaluate and recommend a centralized traffic control system
based on the needs of the City of Culver City following FHWA's
Systems Engineering guidelines.
A traffic control system should take into account the specific needs of the agency
that will operate and maintain the system. The new traffic control system selected
and deployed for the City of Culver City will be cognizant of the specific goals and
objectives highlighted in the RFP and listed above. In addition to these goals and
objectives, the system that is selected and deployed should be one that will
provide a reliable and cost-effective system that will not only manage the existing
signals, but also be able to support the expansion the traffic signal system and the
inclusion of ITS field elements (i.e. CCTV cameras). With a firm understanding of
the needs that the City of Culver City would like the new traffic control system to
achieve, Iteris can assist the City in developing an RFP that will address the goals
and objectives of this project. The RFP will be developed through a series of steps
designed to follow the FHWA's Systems Engineering process.
REGIONAL
ARCHITECTURE
REQUIREMENTS
SYSTEM System Verification Plan
HIGH LEVEL
OPERATIONS ^ CHANGES
AND AND
MAINTENANCE UPGRADES
SYSTEM
VERIFICATION
Sub-System
R
Verification Plan
• SUBSYSTEM D i ' ESIGN _ .; I: ? _
'
(PROJECT VERIFICATION
s
8g
a ARCHITECTURE)
- CONTROL GATE
IMPLEMENTATION
Life-cycle Time Line
RETIREMENT/
REPLACEMENT
The systems engineering process plays an important role in each and every
project undertaken by Iteris. In addition, Iteris is an ISO 9001 certified firm, which
has many similar properties to the systems engineering process. Quality
management is engrained within our overall business philosophy.
The most significant objective of the systems engineering process is to ensure
that the resulting system meets the technical performance requirements of the
ITS central system and field elements throughout the project lifecycle. To meet
ITEMS
31. Project Understanding & Scope of Work
this objective, the systems engineering process is utilized to minimize changes to
the detailed design once it has been completed. This goal is accomplished by
ensuring that all relevant concerns have been included in the overall design
process at the right time.
The central traffic control systems engineering process is multidisciplinary in
nature and includes requirements and interface management, configuration
control, design validation, integration and testing (including product verification)
and also provides data for task tracking. This process will allow the Iteris Team to
confirm that the system selected meets the requirements for the project and
provides traceability throughout the project timeline.
The Iteris Team has identified the following sub-tasks for the development of the
RFP and the evaluation and selection of a COTS traffic control system for the City.
Sub-Task 1 .1 Development/Identification of System Requirements &
Functionalities
As part of this sub-task, Iteris will identify and develop a list of essential and/or
desirable requirements and functionalities that City staff would prefer in the new
traffic control system. These requirements and functionalities will be determined
through discussions, workshops, and meetings with City staff. These requirements
and functionalities will not only include special features the system should have to
operate the signals, but also the user interface components that allow a user to
efficiently use the system. We will be bringing our experience on similar projects
(i.e. City of Sacramento, Sacramento County DOT, City of Elk Grove, City of
Inglewood, City of Santa Rosa , etc) to assist the City of Culver City with this
important task. A copy of
the requirements and RFP
package Iteris developed
for the City of Santa Rosa
in September 2006 is
included in Appendix B of
this proposal.
In the context of following
the systems engineering
process, Iteris' approach is
to identify ITS deployment
Most recently /ten developedsystem and
functionalrequirementsf or the selection ofa
trafc control system and/or been involved in the
deployment ola trafc control system for the
cities of Corona, Mission 0501 Westminster,
NewportBeach, jacramento,, .anta 1 'osa, tlk
Grove, /nglewood andLas Vegas.
stakeholders, determine their needs, and follow a logical process in defining a
system architecture and functional design that can be reviewed and verified to
meet stakeholder needs. The key concept in this approach is to identify system
requirements, track the requirements to ensure they link to the stakeholder
needs, and then verify that the requirements have been satisfied by the installed
system.
Sub-Task 1.2 Available Traffic Control System Evaluations
The City of Culver City's traffic signal system will be comprised of the traffic control
software system and new traffic controller firmware. The traffic control software|1010|Ids
5I. Project Understanding & Scope of Work
system for the City will provide centralized monitoring, management, and control
of the traffic signal controllers at signalized intersections supported by the City's
communication interconnect. The traffic signal controllers will then obtain the
appropriate commands from the central software and operate the signalized
intersection within the new controller firmware. The purpose of this sub-task is to
identify a reliable and cost effective traffic control system and compatible
controller firmware that best meets the City's needs for managing the City's
signalized network and ITS field elements.
As part of similar projects where Iteris has assisted in the evaluation and selection
of traffic control systems, numerous traffic control systems have been previously
identified. The candidate systems are as follows:
• McCain (BI Tran Systems) ............... QuicNet/4
• Siemens ITS ..................................12
• Siemens ITS ..................................ACTRA / tactics (a.k.a. ACTRA 4.0)
• Siemens ITS ..................................Marc NX
• Econolite ........................................icons
• Econolite ........................................ARIES
• Econolite ........................................... Pyramids
• TransCore ......................................... TransSuite
• Naztec...............................................StreetWise ATMS.now
• Kimley-Horn ....................................KITS
• PB Farradyne ..................................MIST version 4
• LADOT ...............................................ATCS
Each of the above vendors also develops controller specific firmware/software.
For example, Siemens ITS also develops NextPhase, SEPAC, and EPAC - each
compatible with different
types of controllers. The
centralized systems are
not all compatible with
some of the other
vendors' controller
firmware/software.
Iteris will thoroughly
research the available
systems and compatible
firmware/software.
Iteris will develop a
comprehensive list of
/teris staff are involvedin the day-to-day operation
of traffic sgnals for many of our clients. This
includes trouble shooting hardware and developing
and implementing new timing plans. As such, we
have worked with all ofthe various traffic control
systems, controllers, and controller
firmware/software and are familar with each of their
intricacies from a user's perspective.
each system and available functionalities including types of controllers and
controller firmware each system can communicate with, communication
requirements, system detection requirements, etc. Comparisons between the
various systems will be made based on costs, functionality, detection needs,
ability to integrate with other systems, City's future and existing
infrastructure/systems, and other potential ITS capabilities. The systems will be
characterized and described by their various algorithms (i.e. transit signal priority),|1010|ITEMSI. Project Understanding & Scope of Work
detection requirements, and communication requirements. Appendix C provides a
comparison of some of the traffic control systems that Iteris completed in June
2006 for the Freeway and Arterial System of Transportation (FAST) of Southern
Nevada (Las Vegas area).
The City also plans to change out the existing Bi-Trans 172.3 firmware within the
existing controllers. There are two methods to accomplish this task - either
through City forces or have it part of the vendor RFP. It is recommended that it be
included as part of the RFP so that the burden of complete operations is on the
vendor. To accomplish this, the RFP should contain a detailed inventory that
includes location, controller type (including detailed model type), firmware, prom
chips, etc. This will allow the vendors to more precisely make their
recommendations for controller change-outs, firmware upgrades, etc. that
correspond directly to the overall cost.
With the requirements and functionalities and potential vendors identified, Iteris
will then develop the RFP to be distributed to potential vendors. The requirements
identified will be divided into specific categories and the vendors will be asked to
state whether each requirement is either a) included within their system, b) under
development, or c) to be developed as part of this project. This will allow the city
to further understand which system includes specific requirements within their
base system. It will also provide insight into potential cost drivers within each
vendors response and the associated cost estimate.
Iteris will be responsible for development of the technical elements of the RFP.
This will include development of the following sections:
• Project introduction
• Proposal requirements
• Functional requirements
• Interview requirements (as required)
City staff will be responsible for creation of the "boiler-plate" elements of the
traffic control system RFP including specific city requirements, insurance
requirements, etc. If desired, the City can transmit these elements to Iteris, and
we will place them into the RFP package.
The RFP package will first be prepared in draft form for review by city staff. Iteris
will include comments within the final version of the RFP and it will be presented
to city staff for approval for release. Upon development of this RFP, Iteris will
assist in ensuring all vendors receive the RFP and will provide assistance in
responding to RFI/questions.
Sub Task 1 .3 Traffic Control System Selection
It is envisioned that Iteris will serve as a non -voting member of the selection panel
for the City of Culver City . In this role, Iteris will review all proposals submitted and
assist in selecting the top proposal (s). If the City elects to conduct oral interviews
of the top ranked vendors , Iteris will also provide assistance during this process to|1010|ITEMS
'07i. Project Understanding & Scope of Work
assist the City in selecting the system which best fulfills the requirements
identified in sub-task'1.1 and is the best value to the City.
From our past experience, the review of vendor proposals is generally based on
the following criteria:
Qualifications:
• Successful deployment of the proposed off-the-shelf traffic control
system in similar conditions for other agencies.
• Experience of key personnel completing projects of similar scope.
• Feedback received from client contacts (references)
Overview of Proposed Traffic Control System Conceptual Operation: This
includes the capabilities of the proposed off-the-shelf traffic control system
and its ability to meet the requirements identified in the functional
requirements document.
3. Resources and Capabilities: The vendor's resources, including number and
description of personnel and their capability to provide technical support in a
timely fashion during the implementation and warranty phases of the
project.
Project Understanding and Approach: This category will be evaluated by
review of technical submittals, description of project approach, and
proposed project schedule.
Price proposal: Overall project costs to perform the work described in the
contract documents.
Vendor proposals will be reviewed with similar criteria developed specifically for
the City of Culver City. A scoring matrix will be prepared by Iteris (once the
elements are agreed upon with city staff) so that each member of the review panel
will utilize the same form.
At the conclusion of the RFP and interview (if required) process, Iteris will prepare
a technical memorandum that provides a synopsis of the selection process and
the results as directed by the selection panel.
DELIVERABLES:
Del 1.0 Meeting notes, following meetings with City staff at key times. At a
minimum, the meetings would include the following: (1) workshop
to identify system/functional requirements, (2) review of the draft
RFP, (3) pre-bid conference for the selection of a vendor, and (4)
oral interview of potential vendors.
Del 1.1 Technical memorandum summarizing essential/envisioned
system requirements (functional requirements)
ITEMS
71. Project Understanding & Scope of Work
Del 1.2 Draft RFP package for the procurement of the system. Package to
include functional requirements and corresponding check list,
detailed scope of work, and selection criteria.
Del 1.3 Final RFP package for the procurement of the system.
Del 1.4 Recommended system technical memorandum.
Task 2.0 - Project Management
Objectives: Assist City in its oversight of Contractor's deployment of the traffic
control system, and prepare/conduct acceptance tests to verify its
proper, intended operation
Upon completion of the system selection and contract signing between the City
and vendor, the project will immediately move into a procurement and deployment
phase. Iteris will support the City's efforts in this phase with task work as defined
in the following sections.
Sub-Task 2. 1 Procurement and Construction Assistance
Following award of bid, Iteris will provide assistance as requested through
interpretation of bid document language , expanded explanation of feature
requirements, and related issues. Iteris will provide documentation of any
procurement and construction assistance in the form of meeting notes, addenda,
recommendation memos, and/or e-mail messages. All related documents will be
consolidated into a deliverable at the end of this subtask to provide a record of
this subtask's work. Iteris recently completed similar work activities for the Cities
of Sacramento, Corona, and Inglewood.
There are a couple of items that the City should be fully aware of that could have
ramifications on the installation time period. First, the City has taken the initiative
to test their existing communications system to ensure its integrity between
signalized intersections. While it is important to test the individual links, it is also
important to test the integrity from the head-end location (where the traffic control
system central servers will be located). If some of the communication channels
are not complete to the traffic control system, this will cause a delay during
implementation as the vendor will need to identify the gaps.
Secondly, as mentioned earlier the need to upgrade and/or replace controllers
and firmware could have an impact to the overall project schedule. If controller
change-outs are required beyond those already in process (i.e., 820A
replacements) this could add to the overall project timeline. However if only
firmware upgrades/replacement are envisioned to be part of the vendor RFP they
traditionally can do about 8 locations per day. This could be done simultaneously
with some of the early tasks of system implementation.
q|1010|ITEMSI. Project Understanding & Scope of Work
Sub-Task 2 .2 Acceptance Testing
When the traffic control system deployment is nearing completion , Iteris will
commence a process to verify that the system is complete, that each element of
Forthe City oflwission V ^o, /teris stall
conductedthe acceptance testing of their new i2
traffic control system with a combination of/V/S0
and 2070 controllers andNextPhase controller
software. The new central/zedsystem presides over
the City's older VM5 system and provides
supervision olnot only new but also older
Multisonics 820A controllers.
states where defined. Initial development of the Acceptance Test Plan (ATP) will be
a requirement of the vendor; the task should be included in the contract
agreement work scope. Iteris will review the ATP and determine whether it meets
the needs to fully test the traffic control system. If refinement and/or
improvement of the ATP is required, Iteris will work with the vendor on revising the
ATP to an acceptable form.
the vendor's product is
performing as required
in the contract, and that
that all of the approved
functionalities identified
in the RFP are
performing as specified
by the vendor. The
testing will evaluate each
functional and detailed
specification criteria in
the RFP, including
multiple conditions or
Iteris will oversee the acceptance testing, following completion of the final ATP
and system deployment, with assistance of the vendor as needed. When a
component or feature of the deployed traffic control system fails to perform
according to the specifications as illustrated by a "did not pass" designation, the
vendor will be notified of the issue and asked to correct the deficiency for a re-test
of the feature/component. Should the Contractor be unable or unwilling to make
modifications or corrections to the ATCS for the identified issue, Iteris will
document the component failure, and the process to correct it (or attempt to
correct it). All facets of the Acceptance Testing Procedures will be documented in
a final test report for the City. A recommendation for the City's responses to any
testing issues will be prepared by Iteris.
DELIVERABLES:
Del 2.0 Meeting notes, following meetings with City staff and/or selected
signal system vendor on an as-needed basis.
Del 2.1 Development of quarterly progress reports to be submitted to
Metro.
Del 2.2 Review of invoices submitted by signal system vendor.
Del 2.3 Review of all technical documents submitted by the signal system
vendor.
Del 2.4 Assistance in the acceptance testing of the signal system|10 10|ITEMS.11. Recent Project Experience & References
RECENT PROJECT EXPERIENCE & REFERENCES
The following section provides a summary of our experience in serving as the
system manager for the selection and deployment of signal systems for various
agencies. Also included is a listing of our references for you to call and verify the
quality of services that we provide.
Recent Project Experience
Brief descriptions of Iteris' most recent and relevant projects are detailed in the
paragraphs below. Each project description includes information on the key staff
involved, the project cost, the project construction cost, and the project status.
CITY OF SANTA ROSA TRAFFIC ADAPTIVE PROJECT
The City of Santa Rosa , California is pursuing the selection and implementation of
an off-the shelf traffic adaptive system that will provide real-time coordination of
signals along College Avenue, a major east-west corridor in the City. Due to the
proximity of the corridor to major trip generators in the area and US 101, the
corridor experiences both the expected (typical peak period surges) and
unplanned variations (diverted traffic due to incidents), as well as unexpected
fluctuations from major trip generators, in traffic flow. It is envisioned that the new
adaptive traffic system will adjust to the daily fluctuations in traffic flow due to
both the expected and unexpected events. Reacting to these volume variations is
intended to result in reduced delays, shorter queues and decreased travel times.
Iteris' role on the project has been to:
• Develop a set of functional requirements for the City to identify their needs for
the new traffic adaptive system
• Assist the City in the analysis and selection of a new adaptive traffic control
system by developing the RFP, reviewing responses to the RFP, and
conducting oral interviews of the vendors - A copy of the RFP developed for
this project is available in Appendix B.
• Development of detailed design plans (PS&E) of any field equipment that are
deployed
• Oversight of the system deployment process
• Completion of a before/after evaluation.
Key Staff: Ramin Massoumi , Marc Porter, Glenn Grayson
Project Cost : $149,945
Project Construction Cost: $700,000
Project Duration : January 2006 - on going
LAS VEGAS AREA AIMS UPGRADE FEASIBILITY STUDY.
Iteris assisted the Las Vegas (Nevada) urban area's traffic management agency,
FAST (Freeway and Arterial System of Transportation), in undertaking an
evaluation of its AIMS (arterial traffic management system) software and
hardware, in order to determine what, if any, improvements should be pursued in
ITEMS
10II. Recent Project Experience & References
its immediate future . This Feasibility Study project assessed whether FAST's
current arterial traffic management mission was being accomplished with the
current ATMS , and determined if a major upgrade or replacement of the system
was appropriate . FAST's mission had expanded from solely arterial coordination
to also include freeway management since the implementation of the current
ATMS. The study included identification of existing conditions and deficiencies,
definition of system needs , and analysis of alternatives for upgrade or
replacement (with both traditional and adaptive control systems ). Iteris also
coordinated a scanning tour for six agency staff to visit five comparable examples
of system alternatives . A comprehensive set of functional requirements , suitable
for the agency 's use in going forward with a Request for Proposals , was the final
project deliverable . A comparison of the traffic signal systems reviewed for this
project is available in Appendix C.
Key Staff: Glenn Grayson, Abbas Mohaddes
Project Cost : $150,000
Project Construction Cost: N/A
Project Duration : July 2005 - May 2006
detection installations, 12
CITY OF WESTMINSTER - TRAFFIC SIGNAL MASTER CONTROLLED SYSTEM & ITS PROJECT
Iteris is the design/build contractor for the City's new traffic signal master
controlled system. The project consists of approximately 8 miles of fiber optic
communications, traffic signal controller upgrades at 58 intersections, 12 video
well as the design and
integration of the new Traffic
Signal Master Controlled
System. Iteris is responsible
for all project components , W
along with procurement, ._e
:i` Al signalized intersections , as
CCTV camera installations,
new signal timing plans for 64
installation, testing ana ^i:==
I
--1
II-_;.l
1 4,
integration of the needed
equipment, and training of the City staff for operation of the new system. Our
responsibilities include scheduling, monitoring, and inspection of all construction
activities for the project. We have sole responsibility for project delivery, on
schedule and within budget for a turnkey completion. The City will release an RFP
for installation of the fiber optic system to be deployed. However, Iteris will be
responsible for integration within the field as well as installation and integration of
the head-end communications elements within the TMC.
Key Staff: Marc Porter, Ramin Massoumi, Scott Carlson, Lynda Garcia
Project Cost: $1,250,000
11
ITRRIS11. Recent Project Experience & References
Project Construction Cost: To be determined at the completion of the design
phase (it is estimated at December 2007)
Project Duration : February, 2007- Ongoing
CITY OF INGLEWOOD ITS DEPLOYMENT AND INTEGRATION PROJECT
Iteris assisted the City of Inglewood as system manager for the implementation of
their overall ITS plan. Traffic congestion on the City's arterial corridors will be
minimized by the implementation of ITS elements within areas that need traffic-
related improvements. Implementation of the ITS elements provides opportunities
for improved traffic management for recurrent and non-recurrent congestion,
incidents, and special events at the venues (e.g., Hollywood Park) situated in the
City.
Phase I of the project included deployment of closed circuit television (CCTV)
cameras with fiber optic communication links, development of an RFP for
procurement of the traffic control system and vendor oversight upon selection (BI
Tran), and upgrade of the Transportation Management Center (TMC). Phase II
consisted of deployment of additional CCTV cameras and fiber optic
communication links, citywide installation of the traffic control system, and
development of communication interface with other agencies. Iteris also provided
contractor oversight for development of the Information Exchange Network
interface for the BI Tran QuicNet/4 system. This project allows the exchange and
sharing of data, video, and information with regional and local neighboring
jurisdictions through' the Southern California network and the County of Los
Angeles Countywide network. The Inglewood TMC has been identified as a
candidate location for the County of Los Angeles sub-regional TMC because of its
advanced traffic management capability and fiber optic communication
infrastructure.
Key Staff: Abi Mogharabi, Marc Porter, Scott Carlson
Project Cost : $800,000
Project Construction Cost : $3,000,000
Current Status : September 1998 to September 2005
ELK GROVE ITS MASTER PLAN AND SIGNAL SYSTEM SELECTION
Iteris assisted the City of Elk Grove in the development of the City's first ITS
Master Plan. This plan assessed existing traffic signal operations within the city
and developed a strategy to accommodate future growth with the deployment of
advanced technologies. The Master Plan also contained a concept plan and a
phased implementation plan. One of the technologies proposed for the City
involved the replacement of the City's existing controllers and aging VMS 330
traffic control system. Iteris assisted the City in identifying five systems
(TransSuite, QuicNet/4, ACTRA, ICONS, and StreetWise) for further evaluation.
Iteris developed a Request for Information (RFI) and assisted the city with the
vendor interview and requirements analysis. Upon completion of the interview
process, Iteris assisted city staff with review of each system and development of
12
ITEMS
1311. Recent Project Experience & References
14
the recommended approach. The city selected Naztec for their traffic signal
system, and Iteris assisted with contract negotiations and installation oversight.
Iteris also provided communications design and signal controller upgrade for the
replacement of 820A controllers with Naztec 2070N controllers along three major
arterials throughout the city. Iteris will be assisting city staff with an additional six-
mile segment of fiber design in the summer 2007 that will also include
replacement of several controllers along two additional major arterials.
Key Staff: Marc Porter, Abi Mogharabi, Glenn Grayson, Paul Frislie
Project Cost : $299,000
Project Construction Cost: $1,700,000
Current Status : March 2002 - May 2004 (Phase II - May 2007 - August 2007)
mobility along Watt Avenue. Watt Avenue, a
major north-south arterial, is one of the few
bridge crossings across the American River.
This natural barrier serves to concentrate
regional traffic flow at these river crossings,
producing much larger than normal traffic
flows for an arterial of this character.
WATT AVENUE TRANSIT PRIORITY AND BRT (MOBILITY ENHANCEMENT)
Iteris assisted the County of Sacramento, California, with identification and
deployment of transit and ITS strategies to enhance transit and corridor wide
system), Queue Jump, fiber optic cable , and closed circuit television (CCTV). Iteris
developed the request for proposal to procure the traffic control system and
transit priority system , conducted vendor interviews , detailed system evaluations,
and recommended procurement of the ACTRA traffic control system with Seattle
Algorithm for transit priority. During the system evaluation , Iteris staff tested the
central software , 2070N controllers , and Opticom equipment to make they meet
or exceed the requested system functionality . Upon completion , Iteris selected
the proposed vendor and provided technical oversight during system installation
and controller change-out. As part of this project Iteris led the design efforts for
the fiber optic cable and CCTV . Finally, Iteris provided construction assistance and
system integration services during implementation of the year -one improvements.
The feasibility analysis consisted of
development of a three-year investment
strategy focusing on technological,
operational, and geometrical improvements.
Year-one identified the need for deployment
of a demonstration transit priority system
(including replacement of controllers and
deployment of an advanced traffic control
Key Staff:. Marc Porter, Ramin Massoumi , Glenn Grayson
Project Cost: $500,000
ITEMS
13ll. Recent Project Experience & References
Project Construction Cost: $1,900,000
Current Status : Completed 2004
SAN GABRIEL VALLEY TRAFFIC FORUM , LOS ANGELES COUNTY, CA
Iteris is a subconsultant to Transcore, Inc. for development of the conceptual
design of the Advanced Transportation Management Center (ATMS) elements for
the San Gabriel Traffic Forum. The Iteris role within the conceptual phase focused
on development of the concept of operations, functional requirements for the
local control center systems, and development of the proposed TMC layouts within
16 agencies (please note that some of the TMCs will be as basic as installation of
a TCS workstation and IEN workstation to complete TMCs). Phase II is expected to
start late summer 2007. Iteris's role will transition to system manager for six
agencies that plan to install dedicated traffic control systems. Within this role,
Iteris will be responsible for development of the RFP documents, assistance
during selection and negotiations, and installation/integration oversight as
requested. The overall timeline for Phase II is expected to last over a three year
period with 1-2 systems procured each year based on agency readiness and
funding via Los Angeles County.
Key Staff: Marc Porter, Tom Petrosino, Lynda Garcia
Project Cost: $340,000 (Phase 1) $300,000 (Phase 2)
Project Construction Cost: $1,500,000 (TCS Procurement Only)
Current Status : October 2003 - Present
CORONA ATMS MASTER PLAN AND PHASE I DESIGN PROJECT , CITY OF CORONA, CA
Iteris served as the consultant for the City of Corona on this project to develop the
ATMS Master Plan and to implement the Phase I Design project. The objective of
the ATMS Master Plan is to outline the phased deployment of the Corona AIMS as
funding becomes available. The development of the Master Plan followed a
disciplined systems engineering
process based of three separate
tasks; Task 1, Research and
Needs Assessment; Task 2,
Analysis; and Task 3, Master Plan.
As part of the Master Plan effort,
Iteris researched technologies for
IP-addressable cameras, dynamic
message signs, system detectors,
traffic management centers,
traffic signal systems, video """'
detection, and Gigabit Ethernet network. The development of the Master Plan
followed a systems engineering approach that employed an iterative process in
assessing the City's needs and mapping those needs to system solutions. Those
system solutions detail phases of the Master Plan, consisting of operational,
signal, ITS, and safety improvements.
14
ITEMS11. Recent Project Experience & References
I
The Corona ATMS Master Plan also involved the preparation of a STIP application
for additional funding from the Riverside County Transportation Commission, and
the application for federal funding. In total, the City and Iteris have been
successful in obtaining an additional $3M in funding as a result of the preparation
of the Master Plan. The additional funding will support Phase I and Phase II
deployments.
The initial deployment of the Master Plan is the Phase I ATMS project. The Phase I
design project includes the upgrade of over 60 City-intersections and 14 Caltrans-
intersections to Model 2070 controllers, thirteen IP CCTV cameras, upgrade of
existing video detection system to IP, and a new Gigabit Ethernet communication
system supported by new fiber optic cable. The City will manage the ATMS system
from the new Corona TMC, also designed and implemented as part of this project.
The TMC implementation includes the procurement and integration of QuicNet/4
as the traffic signal system that places both City and Caltrans signals on the same
system for regional traffic responsive operation, a first in California. The Phase I
project will also implement the center-to-center Caltrans-Corona Intertie for the
exchange of surveillance video and traffic data between the two agencies. The
Phase I design project was completed in late 2005 and construction was
completed in early 2007.
The project also involved several institutional issues to integrate the Caltrans
traffic signals into the City's traffic responsive signal system. Iteris was
instrumental in the consensus building efforts that include a MOU between the
two agencies.
Lastly, Iteris is assisting the City with the preparation of the FHWA Project
Description Report in support of the federal ITS funding to be used in support of
the Corona ATMS Phase II project.
Key Staff: Scott Carlson, Marc Porter, Ramin Massoumi , Sai Chundi
Project Cost: $527,399
Project Construction Cost: $3,200,000
Current Status : April 2001 August 2005; Construction Support 2006- 2007
SOUTH BAY SIGNAL SYNCHRONIZATION AND BUS SPEED IMPROVEMENTS PLAN , PART II,
LOS ANGELES COUNTY, CA
Part II of the South Bay Signal Synchronization and Bus Speed Improvements Plan
provides design and implementation strategies to improve regional arterial traffic
flow and reduce area-wide traffic congestion in the 24 jurisdictions of the South
Bay region of Southern California. This project followed a disciplined systems
engineering process to develop, design and implement CCTV, system detection,
and communication systems in conjunction with the development, design and
implementation of ATMS, ATIS, and TMCs. The following is a detailed listing of the
activities that have or are currently taking place on this project:
ITEMS
15ll. Recent Project Experience & References
• Development of and ranking of proposed CCTV and system detection
deployment locations throughout the region along 39 arterials.
• Study and field reconnaissance to develop a detailed listing of locations in
which existing detection system can be utilized for system detection without
any modifications, existing detection system that can be utilized for system
detection with minimal modifications, and new system detectors are required.
• Development of a plan for a regional communications network to support
functional requirements of the proposed advanced traffic management
system (ATMS), regional and local traffic management centers (TMC) and
advanced traveler information systems (ATIS) for voice, data and video
transmission capabilities. This included strategies to provide connectivity
between the signalized intersections and the traffic control system (TCS).
• Detailed study of an immediate term deployment of communication media
(wired such as leased service and wireless such as MeshNetworks and spread
spectrum radio) that would provide the most efficient and cost effective
solutions for a pilot deployment.
• Preparation of a Request for Bids document that will secure the acquisition
and implementation services of a qualified wireless communications vendor to
construct and activate a spread spectrum based wireless radio system as part
of a pilot deployment.
• Conceptual and final design of the recommended long term communications
system using a phased deployment approach.
• Detail design (PS&E) of wired and wireless communication system at selected
locations in the South Bay that supports the regional communication plan.
Key Staff: Marc Porter, Ramin Massoumi, Abi Mogharabi, Lynda Garcia,
Project Cost : $1,229,511 (conceptual design) $1,250,000 (Final Design)
Project Construction Cost: $10,000,000 (estimated)
Current Status : June 1998 - Present
16
I TEMS11. Recent Project Experience & References
Client References
Iteris has recently conducted several comparable assignments for the following
public and municipal agency clients. We urge you to contact each individual for
reference.
Rob Sprinkle
Supervising Engineer
City of Santa Rosa
69 Sony Circle
Santa Rosa , CA 95401
(707) 543-3817
Doug Maas
Senior Civil Engineer
County of Sacramento Department of Transportation
9630 Conservation Road
Sacramento, CA 95827
(916) 875-5545
Jane White
ITS Program Manager
Los Angeles County, Department of Public Works
900 South Fremont Avenue, Annex 1st Floor
Alhambra, CA 91803-1331
(626) 300-2020
17
ITERIS.Cost Proposal
April 19, 2007
Elaine Jeng, P.E.
CITY OF CULVER CITY
Engineering Division; 2nd Floor
9770 Culver City Boulevard
Culver City, CA 90232
it-;ris, Inc.
15 15 South Manchester Avenue
kne-heirri, CA 92602
Re: Cost Proposal for the Configuration / Project Management Services for The Fox Hills
Traffic Signal Synchronization Project - Acquisition of a Traffic Control System P-852
P07-0022
Dear Ms. Jeng:
Iteris, Inc. (Iteris) is very pleased to submit this cost proposal to assist the City of Culver
City for the Configuration / Project Management Services for The Fox Hills Traffic Signal
Synchronization Project - Acquisition of a Traffic Control System.
The following person has full authority to negotiate this contract on behalf of Iteris, Inc.:
Marc Porter
Vice President - Western Division
ITS/Engineering
Iteris, Inc.
1515 S. Manchester Avenue
Anaheim, CA 92802
Email: map@iteris.com
Phone: (714) 780-7712
Fax: (714) 780-7287
Fed I D# : 95-2588496
Attached are Iteris' Standard Fee Schedule and a detailed cost estimate based on our
understanding of the Scope of Work.
Thank you very much for the opportunity to submit this proposal. We look forward to the
opportunity to assist the City of Culver City on this very exciting project. If you have any
questions, please feel free to call either myself at (714) 780-7712, or our designated
project manager, Ramin Massoumi at (714) 780-7719.
Sincerely,
Iteris, Inc.
^^A,-J /&--
Marc Porter
Vice President, Western Division
19Iteris, Inc.
STANDARD FEE SCHEDULE
STAFF LEVEL
HOURLY RATE
Vice President/ Principal
$ 180 - 250
Associate Principal/Associate Vice President
$ 160 - 210
Senior Systems Engineer/Senior Program Manager
$ 120 - 200
Senior Software Engineer
$ 130- 195
Senior Transportation Engineer/Planner
$ 130 - 185
Software Engineer
$ 75 - 140
ITS Designer
$ 100- 130
Transportation/Systems Engineer
$ 110 - 125
Transportation Engineer/Planner
$ 90 - 130
Field Technician
$ 70 - 100
Associate Transportation Engineer/Planner
$ 100 - 130
Assistant Transportation Engineer/Planner
$ 70 - 105
Accounting/Financials
$ 55 - 110
Technical Support/Editing
$ 45 - 90
Graphics Support
$ 45 - 80
Computer Aided Drafting Support
$ 45 - 80
Administrative Support
$ 65 - 80
Standard Terms and Conditions
•
Invoices are due and payable within 30 days of date of invoice. Invoices outstanding over 30
days will be assessed a 1 1/4 percent service charge not to exceed the maximum allowable by law,
for each 30 days outstanding beyond the initial payment period.
•
Project expenses will be billed at cost plus 10 percent for service and handling. Expenses include
project-related costs, such as subcontractor services, traffic counts, postage/delivery service,
reproduction, transportation, and subsistence.
Effective through March 30, 2008.
411C)PROPOSED COST ESTIMATE
Configuration / Project Management Services for The Fox Hills Traffic Signal Synchronization Project -
Acquisition of a Traffic Control System P-852
TASK
m
O|1010|c
m Q
O.
C
c w
01
a u
L
O.
O C
01
c v
d Q
(Do.
otal
Hours
otal Cost
Billing Rate $185 $200 $185
Task 1 .0 PREPARATION OF A RFP 88 24 80 192 $35,880
Meeting #1: Project Kick-OffMeeting (notes part of Deliverable 1.0) 4 4 4
Sub-Task 1 .1 DEVELOPMENT/ IDENTIFICATION OF SYSTEM REQUIREMENTS & FUNCTIONALITIES 20 6 16 42
$7
Meeting #2: Functional Requirements/System Identification Workshop (notes part of Deliverable 1.0) 8 4 4
Deliverable 1.1 System Requirements & Functionalities Technical Memorandum 12 2 12
';Sub-Task 1.2 AVAILABLE TRAFFIC CONTROL SYSTEM EVALUATIONS 36 4 16 56
$10A20
Deliverable 1.2 Draft RFP Package 24 16
Meeting #3: Review of the Draft RFP (notes part of Deliverable 1.0) 4 2
Deliverable 1.3 Final RFP Package 8 2
Sub-Task 1 .3 TRPJ FiC CONTROL SYSTEM SELECTION 28 4 16 48
$8,940
Meeting #4: Pre-Bid Conference (notes pail of Deliverable 1.0) 4 2
Meeting #5: Potential Vendor Oral Interviews (notes part of Deliverable 1.0) 8 8
Meeting #6: Vendor Selection (notes part of Deliverable 1.0) 4 2
Deliverable 1.4 Recommended System Technical Memorandum 12 8
Task 2.0 PROJECT MANAGEMENT 110 20 48 178
$33,230
-Sub-Task 2.1 4 PROCUREMENT-B-CONSTRUCTION-ASSISTANCE - -.w - ----.-- -:--- - :-- -92- -14- 48- 1 64 $28,700
Meeting #7: Vendor Negotiation (notes part of Deliverable 2.0) 8 8
Meeting #8: Vendor/ Iteris/ City Kick-Off Meeting (notes part of Deliverable 2.0) 4 2
Meeting #9: Six (6) Monthly Vendor/ keris/City Progress Meetings(notes part of Deliverable 2.0)* 24 12
Deliverable 2.1 Quarterly Progress Reports to METRO 28 12
Deliverable 2.2 Review of vendor submitted invoices (also part of Sub-task 2.2) 16 12
Deliverable 2.3 Review of vendor's technical documents (also part of Sub-task 2.2) 12 16
Sub-Task 2 .2 ACCEPTANCE TESTING 18 6 0 24 $4
Meeting #10: Pre-A TP Meeting wlVendor/ Iteris/City (notes part of Deliverable 2.0) 4 4
Deliverable 2.4 Acceptance Testing Assistance
Meeting #11: A TP Meeting (notes part of Deliverable 2.0) 12
Meeting #12: Project Close-out (notes part of Deliverable 2.0) 2 2
Total Labor Hours 198 44 128 370 $69,110
ODC (i .e. mileage , copies, etc) $1,755
Insurance ODC"" $1,000
TOTAL $71,865
'Protected Meetira Hours
Meeting #9: Each meeting is expected to consume: Ramin 4 hours, Marc 2 hours
"Insurance endorsement fee. The fee will be waived if the City accepts the use of Iteris' $10 million umbrella covers a to fulfill the requirement for the General Aggregate to apply separately to the contract
ITEMS
421
P07-0022MINAGAR & ASSOCIATES, INC.
ITS Deployment / Engineering / Planning - Traffic Engineering - Transportation Planning Consultants
Billing Rates for MINAGAR & ASSOCIATES, INC.
(Effective January 1, 2007)
Compensation for Services
(approved by the State of California)
The Consultants Billing rates for services are as follows:
Position
Principal-In-Charge/Project Director
Project Manager
Senior Electrical Engineer
Field Manager/Construction Manager
Principal Engineering Designer
Senior Designer
Engineering Assistant
Planning Assistant
Admin Assistant
General
$153.05
$132.77
$125.00
$111.84
$132.77
$87.00
$39.24
$35.27
$30.74
1. Reimbursable direct costs, such as, reproduction of engineering plans, traffic counts, machine counts,
special messenger services will be billed at cost plus ten (10) percent.
2. Hourly rates apply to work time, travel time and time spent at public hearings and
board/council/commission meetings. For overtime work, the above rates may be increased in
accordance to the State of California's Overtime Rules and Regulations.
3. Client payment for professional services is not contingent upon the client receiving payment from other
parties.
4. Billing statements for work will be submitted monthly. Statements are payable within thirty (30) days
of the receipt by client of statement. Any statement unpaid after thirty (30) days shall be subject to
interest at the maximum permitted by law.
jZ.
18662 MacArthur Blvd., Suite 435, Airport Business Center, Irvine, CA 92612
Tel: (949) 727-3399, Fax: (949) 727-4418, Web: www. minagarinc.com
Fully Loaded Hourly Billing RateFox Hills Area Traffic Signal Synchronization Upgrade
Configurations/Project Management Services
Task 1 - Preparation of RFP
Minagar & Associates, Inc.
Billable
Hourly Rate Man Hours Salary Cost
Professional Services
Project Director/ Manager $153.05 15 $2,296
Principal Engineering Designer
132 .77 75 9,958
Senior Electrical Engineer
125 .00 60 7,500
Senior Designer
87.00 64 5,568
Graphics/Word Processor/Clerical 30.74 40 1,230
Total Manhours
254
Total Direct Salary Costs
$26,551
Direct Expenses Amount Each Cost
Travel:
Mileage 450 $0.405 $182
Rental Car (per day) 0 $75 0
Per Diem 0 $125 0
Computer (per hour) 0 $10 0
Reproduction/Reports 500 $0.07 35
Phone/Fax/Delivery
140
Miscellaneous (Film & Dev)
185
Meetings (with City Staff & etc) 3 750 2,250
TOTAL DIRECT EXPENSES $2,792
SUBTOTAL DIRECT EXPENSES (Total Dir. Expenses X 1.05) 2932
TOTAL COST $29,483
GRAND TOTAL COST $29,483
04/17/07
i
23Fox Hills Area Traffic Signal Synchronization Upgrade
Configurations/Project Management Services
Task 2- Project Management
Minagar & Associates, Inc.
Billable
Hourly Rate Man Hours Salary Cost
Professional Services
Project Director/ Manager $153 .05 148 $22,651
Principal Engineering Designer 132.77 125 16,596
Senior Electrical Engineer 125.00 144 18,000
Senior Designer 87.00 97 8,439
Graphics/Word Processor/Clerical 30 .74 53 1,629
Total Manhours 567
Total Direct Salary Costs $67,316
Direct Expenses Amount Each Cost
Travel:
Mileage 1,163 $0 .405 $471
Rental Car (per day) 0 $75 0
Per Diem 0 $125 0
Computer (per hour) 0 $10 0
Reproduction/Reports 400 $0.07 28
Phone/Fax/Delivery 140
Miscellaneous (Film & Dev) 200
Meetings (with City Staff & etc) 8 750 6,000
TOTAL DIRECT EXPENSES $6,839
SUBTOTAL DIRECT EXPENSES (Total Dir. Expenses X 1.05) 7181
TOTAL COST $74,497
GRAND TOTAL COST $74,497|1010|04/17/07|1010|24
15iv5J^0wOProposal to Provide Configuration I Project Management Services for
The Fox Hills Traffic Signal Synchronization Project - Acquisition of a Traffic Control System
April 19, 2007
City of Culver City
Engineering Division , 2"d Floor
9770 Culver Boulevard
Culver City, CA 90232
ATTN: Elaine Jeng, P.E.
Subject: COST PROPOSAL: To Provide Configuration/Project Management Services for the
"Fox Hills Traffic Signal Synchronization Project - Acquisition of a Traffic Control System"
Dear Elaine,
ADVANTEC Consulting Engineers , Inc. is pleased to submit the cost proposal for the above
referenced project to the City of Culver City. This cost proposal is submitted in conjunction with our
technical proposal for this project . We are very excited about this opportunity and are committed to
providing the City of Culver City with quality traffic engineering services.
This cost proposal is developed based on our clear understanding of the City of Culver City 's needs,
as described in our technical proposal.
Details breakdown of man -hours and costs by task of our cost proposal are shown in the table on
the next page . All labor and expenses necessary to complete the subject project are included in the
cost proposal.
We thank you for this opportunity to submit this proposal . Please contact me at 909-860-6222 if
have any questions about this proposal . This proposal is valid for 90 days.
Sincerely,
ADVANTEC Consulting Engineers, Inc.
Bernard K . Li, P.E., P.T.O.E.
Vice President
I
City of Culver City, CA i )c ADVANTEC Consulting EngineersProposal to Provide Configuration / Project Management Services for
The Fox Hills Traffic Signal Synchronization Project - Acquisition of a Traffic Control System
Table 6.1 Fee Proposal
Labor Cost
Project
Manager
$220
Task
Leaders
$170
Engineers
$100
Support
$60
Total
Hours Total Cost
Task I - Prepare RFP
1,1 Identification of key functional
Requirements 16 28 8 52 $8,760
1.2 Development of Non-technical
Requirements 12 24 6 8 50 $7,800
1.3 Preparation of RFP 38 62 12 12 124 $20,820
1.4 System Selection Assistance 46 64 10 120 $21,600
1.5 Meetings 28 28 56 $10,920
Total Task 1 140 206 18 38 402 $69,900
Task 2 - Project Management
2,1 Conduct Requirement Walk Through 8 10 18 $3,460
2.2 Review Documentation 38 74 24 4 140 $23,580
2.3 Conduct Tests 24 48 72 $13,440
2.4 Monitor Progress and Review Invoices 36 72 108 $20,160
2.5 Provide Quarterly Report for METRO 2 14 6 22 $3,180
2.6 On-call Technical and Admin Support 40 40 80 $15,600
Total Task 2 148 258 24 10 440 $79,420
Total Labor 288 464 42 48 842 $149,320
Other Direct Cost
Travel 1200 miles $0.485 per mile $582
Total Direct Costs $582
TOTAL COST $149,902
ADVANTEC proposes to conduct this project on a time-and-materials basis , due to the uncertainty
of the amount of time necessary for some of the tasks , especially for those in Task 2 - Project
Management . Our billing rates are provided in Table 6.2 in the next page.
2(0
City of Culver City , CA ii ADVANTEC Consulting EngineersProposal to Provide Configuration / Project Management Services for
The Fox Hills Traffic Signal Synchronization Project - Acquisition of a Traffic Control System
Table 6.2 Billing Rates
ADVANTEC Consulting Engineers
Hourly Rates
The following hourly rates are applicable as of the date of this proposal submittal , and these rates
are to be maintained for a minimum of one year from the date of contract award.
Effective January 2007
Classification Rate
Project Manager $220 / hour
Task Leader $170 / hour
Senior Engineer / Planner $140 / hour
Engineer/ Planner $100 / hour
Assistant Engineer/ Planner $80 / hour
Support Staff $75 / hour
Administrative Manager $90 / hour
Administrative Support $60 / hour
Direct Costs
(Effective January 2007)
Travel Mileage
Computer CAD Charges
In House Copies (b/w)
In House Copies (color)
In House Plotting (Mylar)
In House Plotting (Bond)
Facsimile
Other Direct Costs
$0.485 per mile
$12.00 per hour
$0.10 per page
$2.00 per page
$20.00 per D-size sheet
$10.00 per D-size sheet
$1.00 per page
At Cost + 10% admin
Z7
City of Culver City, CA III ADVANTEC Consulting Engineers